PA of Legal Head
Action Group Holdings
Total years of experience :12 years, 7 Months
- Compose letters and create presentations, documents, and reports as required by management while keeping track of incoming and outgoing correspondences. - Coordinate with other divisions on projects and tasks. - Maintain total confidentiality in handling confidential documents and subjects. - Manage the busy calendar of direct manager. - Receive and sort mail to concerned personnel. - Coordinate all meetings for the divisions and provide all the necessary information and documents as required as well as Setting up Agenda and correspondence before and after the meeting. - Follow up all actionable items raised in meetings and memos with all members. - Assist colleagues and executives by supporting them with planning and distributing information. - Track and order supplies of consumables and stationaries of the office. - Manage the file system and database of the division for smooth recall of document and track of actionable letters. - Monitor and track staff attendance daily and report to HR and account in monthly. - Prepare gate passes and coordinate for safety induction sessions with EHS for visitors, labors and engineers, also the New Employees on-boarding. - Report all maintenance issues and work orders to General Service Division.
Administration
» Client Billing - Monthly storage and handling charges.
» Consolidating data for management reporting.
» Coordination with all warehouses for consumable purchases and follow-up the same.
» Coordination with suppliers for consumables and services.
» Monitor & provide the stationery and amenities for all the warehouses without any deficit.
» Maintain an up to date list of suppliers, which provide the best cost effective services.
» Coordinate between warehouse, office and other department to resolve queries
» Data entry on a daily basis to produce monthly KPIs
» Compilation of damaged goods listings when required
» Coordination with accounts department and suppliers with relation to payable.
» Filing of operational documents
» Logistics staff attendance (holidays, sickness, absenteeism, etc.) tracking and reporting.
» Planning & scheduling periodic maintenance for all equipment.
» Maintaining Mechanical handling equipment service records.
» To work closely with the team with full respect to channel of authority and instructions.
» Be responsible for any given function or activity at any given time.
» Adhere to work procedures set by the company.
» Adhere to the company’s disciplinary code at all times.
» To work within, promote and identify improvements in company’s Quality Management System as per ISO 9001 standards
» Immediately report any breach in procedures, company policy or security to supervisor / management.
» Perform miscellaneous duties as assigned.
Customer Focus
» Maintain customer relationships in order to build strong loyalty
» Communicate with customers to assess their needs, provide assistance in satisfying those needs and meeting or surpassing customers’ expectations.
Health & Safety and Environment
» Ensure that department keeps a high standard of health and safety and environmental performance as per OHSAS 18001 and ISO 14001.
» Report all incidents, of any nature and however caused, to their immediate superior completing all necessary documentation promptly and accurately.
» Not intentionally or recklessly interfere with or misuse any equipment provided for ensuring health, safety or welfare.
» Report damage to equipment fixtures and fittings, MHE defects, accidents at work.
- Coordinate and process for residency renewals. - Maintain employees file updated. - Monitor the staff attendance daily and monthly report. - Leaves and sick leaves monitoring. - New employees on-boarding and orientation. - Compose letters and Memos. - Archiving and keeping record. - Handle employees’ conflicts and disciplinary action. - Coordinate for transportation and accommodation. - Handle Security cards activation and deactivation. - Facilitate employees end of year performance. - Manage with team leaders the choosing of excellent awards for the best employee every quarter.
- Make phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the School.
- Greets visitors to the school in a pleasant and informed manner.
- Responds to inquiries for the purpose of referrals and directions as required.
- Schedules meetings held at school between parents and teachers or Social workers through phone or in person.
- Maintains office meeting calendar and meeting logs files in order.
- Translating for other language speakers when necessary.
- En codes the attendance of students in Agility system every day.
HR Officer
Acting as the “First point of Contact” in the HR Dept.
Supervise the day to day activities in the HR Dept. under the guidance of the HR Manager.
Knowledgeable on Kuwait Labour Law and fair HR policies and Procedures.
Update and follow-up schedules and dates of residency and visa.
Filing of documents.
Reading all correspondence including inquiry letters, job applications and CVs that are sent in.
Data entry and implementation of new HR software (MENAITECH).
Managing the employees Leave records and paperwork.
Preparing and verifying all documents prepared in the HR Dept. before submitting to HR Manager for signing.
Finalizing paperwork for when a member of staff leaves employment.
Making sure that all employee records are accurate and well maintained by updating both manual and electronic personnel records.
Corporate Secretary
Responsible for all company secretarial functions, duties and responsibilities.
Dealing with correspondence.
Greeting visitors to the organization, screening and transferring incoming calls as required.
Processing invoices, preparing order supplies, sending faxes and sorting incoming mails.
Conducting research and disseminating information through telephone, websites, mail services, and e-mail.
Preparing memos, letters, and other important correspondence for executives.
Establishing and maintaining secretarial practices in order to ensure reliable and accurate data, essential for business operations.
Monitoring & keeping records for the attendance of staff.
Updating the phone numbers and addresses.
◆ BUSINESS ADMINSTRATION - MANAGMENT SYSTEMS ARAB OPEN UNIVERSITY - KUWIAT (2004-2009)
