Marian Lynch

• Directed end-to-end operations for a youth sports academy with 50+ active players — managing stakeholder
communications, player registration, scheduling, and full vendor coordination across a 9-month engagement.
• Negotiated and managed contracts with 5+ external vendors, ensuring cost-effective service delivery and
maintaining 100% compliance with agreed service levels.
• Led branding, digital marketing, and website development strategy, increasing community engagement and
driving a measurable uplift in new player registrations.
• Served as the primary point of contact for parents, coaches, and suppliers — maintaining confidentiality,
professionalism, and seamless day-to-day communications.

• Processed loan extensions/change of terms modifications and insurance claims (GAP, CUNA disability/life) by
coordinating with collectors and underwriting teams, ensuring accurate and timely claim resolution.
• Updated billing codes in system to support accurate reconciliation across 500+member accounts, reducing
discrepancies in monthly reporting.
• Coordinated repossession procedures and resolved member payment disputes by consulting with collectors
and legal teams, ensuring compliance with financial policies.

• Managed complex calendars and priorities for 6 Vice Presidents across multiple time zones, acting as
gatekeeper and ensuring efficient use of executive time.
• Prepared board packs, executive presentations, and briefing documents; processed and reconciled expense
claims ensuring timely reimbursement.
• Reduced hotel accommodation costs for new hires by 15%, generating annual savings of AED 24K through
proactive vendor rate negotiations.
• Launched and coordinated 3+ CSR initiatives and company events, managing stakeholder alignment, budget
controls, and logistics — improving employee engagement and organisational visibility.
• Led zero-disruption internal office relocation in a single day by coordinating IT migrations, vendor logistics,
and 20+ stakeholders — requiring real-time workflow management and cross-functional communication.

• Delivered full-cycle recruitment for key clients including Abu Dhabi Airports Company — sourcing, screening,
interviewing, and onboarding 40+ candidates across multiple disciplines.
• Partnered with the talent team on HR administration and candidate tracking, achieving 100% Emiratization
compliance and consistently hitting target hiring goals.

• Coordinated VIP travel, accommodation, and event logistics for senior stakeholders, achieving 100% on-time
execution with zero delays across a high-profile global event environment.
• Supported procurement operations including RFQs, purchase orders, and invoicing, maintaining full
compliance with Expo 2020 governance and audit requirements.
• Facilitated cross-functional coordination between PMO teams and external vendors to drive project execution
efficiency.

• Coordinated end-to-end procurement activities including RFQs, RFIs, purchase orders, and vendor
coordination, ensuring full audit compliance.
• Vetted and qualified new suppliers using structured compliance questionnaires and verification methods.
• Supported recruitment coordination, HR administration, and executive reporting processes.

• Managed full-cycle recruitment and onboarding; co-authored SOPs, Code of Conduct, organisational charts,
and audit processes with the Internal Audit team.
• Directed CSR engagement initiatives for 4, 000+ employees, including the organisations inaugural career fair
and medical and dental awareness programmes in collaboration with Al Ahalia Hospital.

• Managed onboarding and compliance for 50+ offshore contractors across Exxon/Shell Oil projects; supervised
a team of 5 Consultants.
• Coordinated offshore travel, permits, and logistics; maintained management reports and HR tracking
dashboards to improve operational visibility.

• Delivered high-level C-suite executive support — managing complex schedules, coordinating international
travel, and ensuring seamless operations and effective communication at short notice.
• Compiled board packs, CEO guest speaker materials, meeting minutes, briefing documents, presentations,
and executive correspondence.
• Oversaw office administration, vendor negotiations, facilities management, procurement, and employee and
dependent visa processing in full DIFC regulatory compliance.

• Delivered executive-level administrative and strategic support to the Executive Director — managed complex
multi-time-zone calendars and diaries, arranged international travel and itineraries at short notice.
• Compiled briefing documents and generated treasury and trading reports monitoring yield movements for
senior leadership and clients.

• Processed payroll, petty cash, employee onboarding and offboarding, ensuring accurate calculations, timely
submissions, and compliance with internal policies.
• Generated financial reports, project documentation, engineering project administration records, and job
transfer documentation for time and expenses.