Executive Assistant to Director of Finance
Le Meridien Heliopolis
Total years of experience :28 years, 7 Months
• Assist the DOF and other senior staff with a wide range of administrative, processes and functions
• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• Manage calendar for the Director of Finance
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for Managers
• Assist in resolving any administrative problems
• Maintain electronic and hard copy filing system
• Organize work using tools, like MS Excel and office equipment
• Update and maintain office policies and procedures
• Receive and respond to telephone calls as necessary, dealing directly with inquiries or ensuring that messages are passed to the appropriate person
• Responsible for maintaining, distributing and ordering all stationery and office supplies
• Open, sort and distribute incoming correspondence
• perform data entry and scan documents
• Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
• Filter emails, highlight urgent correspondence and print attachments.
• Managing projects and conducting research
• Preparing and editing correspondence, reports, and presentations
• Arranging airline flights, hotel rooms and rental, being able to coordinate various details into one seamless itinerary, for example, specific hotel chain or special airlines in order to ensure that the trip goes smoothly.
Performed general administrative duties for the Investor Relations & Corporate Business Development Director including the followings:
-Identifying, selecting, ordering and managing both hard copy and electronic resources for the organization’s current and anticipated information needs
-Organize and supervise all of the administrative activities that facilitate the smooth running of an office.
-Types a wide variety of documents, statistical and descriptive reports, budget and financial documents, meeting agendas, letters, memos and administrative reports.
-The provision of telephone support, the management of internal and external mail and the supply and maintenance of office supplies and equipment
-Ordering stationery;
-Writing reports;
-Organizing office maintenance and repair work;
-Dealing with complex queries and complaints on the telephone, by email and in person;
-Controlling the office budget;
-Dealing with post and emails;
-Arranging travel, meetings and appointments;
-Preparing for the worldwide important conferences.
-Managing the filing system of all documents - \{in & out fax, letters, inter office memo, invoices\}
-Hotel reservations and tickets
-Preparing for the prequalification documents for the new projects.
-Translating the company’s press releases and distributes it to all the newspapers for publishing.
-Also preparing for any publications and advertisements about the company.
Handling all secretarial duties for the deputy Executive Partner such as the scheduling of client appointments, dealing with incoming telephone calls, the management of the internal and external mail and the filing and organization of all client files and details, arrange for his travel outside Egypt (hotel, ticket, itinerary..etc. and preparing presentation on Power Point.
Had a scholarship
