HR Coordinator
Falcon Aviation Services
Total years of experience :10 years, 6 Months
-Attend to department’s administrative duties and undertake all necessary actions to ensure smooth
flow of the department.
-Task in preparing memos, certificates, letters and circulars.
- Initiate, maintain, organize and update personnel files both digital and hard copy.
- Administer staff benefits such as accommodation, business travel and all other expenses related to
the employee.
- Preparation of Employment contract and contract amendments.
- Monitor the employment contracts validity and inform HR Director in advance of the expiry
contract..
- Maintain and update the Hiring Matrix.
- Handles all the recruitment processing and pre-employment process.
- Coordinates with PRO all the visa requirements and government related issues of employees.
- Handles the medical and life insurance concerns of all staff.
- Arrange employee tickets as and when necessary (Touring, Business and Annual) and prepare
Employee Ticket Request Form in order to obtain approvals from HR Manager and CFO.
- Coordinate with Finance to obtain payment related information of staff benefits.
- Coordinate with Receptionist and HR Assistant gate and off-shore passes.
- Prepare monthly and yearly HR report.
- Act as the overall in charge in the absence of HR Director.
- Provide administrative support to Contract Administration team such as Contract preparation
- Maintain contracts filing in co-ordination with Contracts Engineers.
- Preparation of business correspondence thru Primavera.
- Task in updating all the Insurance and other Company documents.
- Administrator of Insurance Schedule.
- Monthly preparation of Household Contents - Furniture Insurance..
- Updating the Master Schedule, FIDIC and Subcontract Schedule in the absence of the Administrator.
- Overview of New Engineering Construction (NEC3).
- Act as a receptionist in lieu of the main receptionist.
-Handles all Unilever Philippines and Wyeth Philippines advertisements implementations for GMA Network.
- Receives process and confirms receipt of Telecast Orders, Agency Memo, Payment and other documents from Clients.
- Clarifies discrepancies on documents receives from Clients, Finance & Production.
- Coordinates the smooth processing of documents from Sales, Clients, Finance and Production.
Prepares internal memos regarding the implementation of spots and other purposes.
- Prepares contracts per request of clients.
- Prepares reports and or other pertinent documents related to Sales.
- Take the responsibility of Executive Assistant if she is not available, reporting directly to Senior Vice-President GMA Sales.
- Declares added spots in advance load.
- Managing the commercial spots.
- Preparation of Sponsorship for the Brands.
- Provide the need of the clients with regards to their spot implementations & other request.
- Preparation of Plug form, Pre-Billing, Billing Guide per client’s request.
-Preparation of Payroll report every 20th and 5th of the month.
- Handles all inquiry towards attendance and salary discrepancy.
- Weekly downloading of Summary of Attendance to be forwarded to various Departments.
- Checking and Encoding of Time Discrepancy Slip, Overtime Charges & Vacation/Sick Leaves at Human Resource Management System.
- Monitoring of Personnel Attendance Monitoring Module of HRMS & Employee attendance log.
- Task in preparing Summary of Tardiness every 15th and Month end.
- Quarterly preparation of Show Cause Memo.
- Monthly monitoring of Perfect Attendance and Early Bird as well as points earned by each employee.
- Monthly generation of Rice Slip to be distributed to employees.
- Checking of Medicine Reimbursement to be forwarded to Accounting department.
- Handles the entire process of Semi-annual 360 degree performance appraisal.
- Facilitate/Assist in conducting Team Building, Seminars and other Company events.
- Responsible in updating the data base of all employees at HRMS (Human Resource Management System).
- Updating of 201 files.
- Monitoring of employee compliance on Company policies.
- Routing of all outgoing memos from HR Department.
- Custodian of HR Forms, First Aid kit and Medicines need by the entire employee.
- Responsible in Administering, Scoring and interpreting all aptitude exams required by the company (PNLT, SRA, SSCT, RAVEN and Hand Test).
- Screening of qualified applicants in accordance to client’s specification.
- Deploy and refer qualified applicants to the clients for available position.
- Task in preparing Endorsement Letter, Employment Contract and ID for new employees.
- Imposing disciplinary actions to all delinquent employees.
- Orientation of company rules and regulation to new employee.
- Timely coordination with client’s manpower requisition so with various Philippine Employment Service Offices and Universities for their Job Fairs Schedules.
- Represents the company during Job Fairs.
- Updating of 201 Files.
- Responsible for timely coordination and scheduling for interview of qualified applicants for different department.
- Screening of qualified applicant in accordance to departments request.
- Administering, Scoring and interpreting all aptitude exams.
- Preparation of employment contract and ID for new employee.
- Orientation of company rules and regulation to the new employee.
- Handles all HR forms and documents needed by employees.
- Updating of 201 files.
- Prepares payroll report to be forwarded to the Accounting Department.
- Task in Preparing SSS, PAG-IBIG contribution report.
- In charge in monitoring all office facilities.
- Preparing various HR memos.
- Represent the company during Job Fairs.
- Assist in conducting Team Building, Seminars and other Office events.
- Conducts Initial Interview of the patients.
- Administers & Interpret psychological test.
- Conducts counseling.
- Prepares Psychological Report & Case Study.
-Administer the Performance Appraisal of the University Professors to their students.
- Responsible in Conducting & Checking the Final Exam of the College Students.
- Screening of Applicants
- Conducts initial interview of Applicants.
- Administer, Score and Interpret Aptitude Test.
- Assist in processing the requirements of newly hired employees.
- Updating of 201 files.
- Prepares modules for seminars and other training materials.
Bachelor of Science Major in Psychology
