Document Controller
WS Atkins & Partners Overseas
Total years of experience :19 years, 5 Months
Document Controller, Design Integration Department
• Uploading and downloading all engineering related documents
• Arrangements of Projects Meetings and Tele/Video Conference
• Checking of Contractor’s Mails and Upload and Download documents to Internal Documents
• Submission of Commented Drawings
• Correspondence with various departments for Vendor Drawings
• Preparation of Agenda for Weekly Meeting
• Assist to HOD in preparation of Departmental activities
• Administration work of department & maintaining records
• Handling all contract related documents
• Filing of all engineering documents
Document Controller, Site Operation Department (SOD)
IPIC Headquarters Building Project:
• Create and maintain tracker for drawing approval process and technical submittals
• Record keeping of received and sent letters to the client, other sub consultants, to the contractors and sub contractors.
• The drawings and technical data are issued to the site team for review and implementation, any revision to this is to be immediately intimated to the site team and the old records stored separately for future reference when issuing the latest data to the site team.
• Assist PM in preparation of monthly reports.
• Backup electronically and through hard copies of a document.
• Prepare, log and distribute all outgoing transmittals.
• Receive, log and distribute all incoming transmittals.
• Maintain electronic registers for Letters, MOM, Memos, NCRs, RFIs, DCR’s, Reports, Transmittals, Drawings, DPR, Snags, Outstanding Works (DLP), and Safety & Quality related documents.
• Uploading all project related drawings received and distributed to all concern people for review, inputs & approval.
• Using document numbering system for maintaining the documents.
• E-archive documents based on the project/document file number on a day to day basis.
• Prepares documents for Final Handing Over to the Client.
• Coordinates with the issuance of TOC, Performance Certificates.
Admin & HR Part
• Manage site office: stationary, furniture, IT, etc.
• Assist PM/RE to manage petty cash.
• General Admin work including housekeeping & facility management.
• Maintain attendance Register.
• Prepares and record Leave application of site staff and send to Head office.
• Prepares weekly timesheet and upload /forward to head office.
• Collect/prepare all expenses claim and send to head office.
• Coordinate with head office for all employee Admin and HR matters.
• Maintaining day to day HR related activities.
• Handles administrative duties, dealing with general inquiries, assist with the preparation of monthly reports.
• Provide the services for the documentation and correspondence (letters, faxes, and pertinent emails), that are received and transmitted externally/internally by all departments, are registered, numbered (as applicable), distributed, controlled and filed.
• Preparing Material Submittals, Material Delivery and Order Status Schedule, uploading and supersede the soft copy via ACONEX Project Instruction.
• To manage, control, distribute and file all incoming and outgoing correspondence, documents and drawings.
• Maintain project procedures, standards, work instructions and guidelines.
• Maintaining all documents related to tender/ project or any designated subject including technical data, engineering drawings, technical specifications and other project- related documents within a well-defined manner for maintenance and retrieval purposes.
• Prepare, maintain and update the register of all documents and drawings created on project.
• To file all drawings and documents that is being managed. File all superseded drawings and documents
• Filing and controlling of all original documents and their full history.
• Distribution of controlled copies to the recipients and acknowledge the receipt for filing, and ensures that recipients should return / supersede / destroy the old revision of documents.
• Scanning of all incoming and outgoing documents as required by the project.
• Preparing periodic reports with respect to the activities and achievements to be submitted to the Department Head.
• Submit the Daily Site Report on or before 9 o’clock in the morning, maintain the file.
• Performing other duties related to the job as assigned by the Department Head.
Responsible in encoding and printing final consultation result, biopsy results & medical certification as needed.
Filing and keeping patients records and other related documents.
Operates office machine equipment such as fax, photocopier, and computer.
Handling daily sales of medicines and other medical materials
Prepares weekly sales reports
Responsible for the daily sales deposits.
It is my task to interview and properly assess patients on their different chief complaints.
I assist the Surgeon in doing minor surgeries
Wound care/dressing for post operative patients
I assist on labor room and on delivery room for Normal Spontaneous Delivery
Monitor patient’s vital sign ( Blood pressure, Respiratory rate, Body Temperature, Pulse Rate) from time to time
Remind patients for their prescribed bedside medicines.
Helps patient to ambulate.
Helps patient to perform morning care
Collect specimens for laboratory test
• Ensures the systematic encoding and filing of employee's 201 file for both active & inactive personnels.
• Responsible for the compilation of all administrative cases, filing and maintenance of related documents.
• Prepares notice letter for AWOL employees and distributes copies to the concern department
• Prepares termination of contract for all dismissed employees
• Receives inquiries (job openings), answers phones and route calls.
• Handles highly confidential information especially on sales, production matters and operations.
Assisting the HR Supervisor in conducting orientation, seminars & trainings.
Performs other routine or special tasks as may be required by HR Supervisor or Manager from time to time.
• Coordinate with the 27 outlet supervisors for their weekly projections of donuts.
• Responsible for the adjustments of orders given personally or thru phone calls - relay to prod’n supervisor on duty
• Encoding and printing of weekly projections - endorse with the production supervisor every Saturday
• Prepares monthly reports on projection of donuts vs. production including the throw away donuts- submit result to concern departments (GM, sales, production & finance dept.)
• Encoding and printing orders of raw materials needed for production.
• Daily inventory of raw materials used in the production.
• Take minutes of the meeting and distribute copies to all concern departments.
• Keeping production records such as reports, memos, orders, and other documents.
• Responsible in handling petty cash funds of Production Department
diploma in bachelor of science in nursing
diploma in bachelor of science in business administration major in management