Secretary
CONTRACO W.L.L
Total years of experience :18 years, 6 Months
Project : Workers’ Hospital & Integrated Health Center, Umm Said, Doha, Qatar
Construction of Extension to NGL 3/4 Control Buildings, Mesaieed Operations
Reports to Engineering Manager
Assists the Engineering Manager in handling and retrieval of documents
Types RFI’s prepared by Engineers and Architects
Distributes commented RFI’s, Shop Drawings and Material Submittals by consultant to
respective engineers and architects
Maintains log for incoming and outgoing RFIs, Civil/Structural Shop Drawings and Material
Submittals.
Control of Civil / Structural Shop Drawings Log - Incoming and Outgoing
Prepares transmittal cover sheets and its attachments (Shop Drawings) for Consultants’
review
Prepares weekly report through log sheets indicating the revisions, status, and approvals
of the shop drawings and RFIs.
Upload shop drawings (PM Web)
Client/Site team communications via email
Prepare lease contracts of clients
▪ Manage house maintenance issues, attending to clients’ requests by dispatching
maintenance team.
▪ Maintain and update files of clients
Drafts letters, emailing, in charge of offer letters
In charge of payroll
Perform all administrative, clerical duties (filing, preparing of Quotations, LPO's, Invoices)
Facilitates employees leave, ticket bookings
Prepares visa requirements/travel documents for Managing Director and Sponsors
Other functions as required by the Managing Director and Construction Engineers
Reports directly to Insurance Head and Insurance Coordinators
In charge of daily collection of claim forms from out-patient clinics
Ensures that claims collected from OPD receptionists include the following:
▪ Claim form with patient’s signature, diagnosis/clinical findings, physician’s signature
and stamp
▪ Valid identification card of the Insured member
▪ Referral / approval letters (if applicable)
▪ Receipt vouchers
Follow up with receptionists in case the claim has a problem or invalid attachment
Process/Prepare Claim File
Printing of Patient Invoice and Detailed Statement Charges
Prepare the necessary attachments as indicated in detailed statement charges:
Diagnostic reports (if any), and other pertinent documents (prescription, vouchers)
Checks the completeness of the medical claim form and ascertain that the supporting
attachments relate to the same Claim file (also includes the Outnumber, transaction
date etc.)
Prepares report
Marie Victoire D. Alvarado Page 4 of 4
File and sort out attachments (investigations, pharmacy/receipt vouchers)
Provide daily report to insurance head and coordinators of the number of claims
received per day.
Other functions as required by the Insurance Coordinators
Reports directly to managing director
Handles client queries concerning real estate matters
Coordinating with property owners/managers
Responsible for correspondence letters
Provides data base information to agents and clients
Encoding and Filing various documents
Excellent telephone skill
Provide sales support to agents
Handles Payroll
Attends to and prepares documents for banking transactions
General Accounting Entries; Transactions & Daily Vouchers
Prepare and review contracts of tenants