Secretary / Administrator
Jebel Ali Equestrian Club
Total years of experience :14 years, 6 Months
• Handling all duties in front desk like manning the costumer service line, assist and guiding them by giving detailed information for their queries, message forwarding, receiving, sorting and dispatching the incoming and outgoing mails and couriers.
• Proper scheduling of lessons for more or less 900 club members.
• Monitoring, recording and reporting all complains and suggestions made by the clients.
• Maintenance of office documentation, records and files in proper order.
• Maintaining account payables and receivables, verifications and follow ups.
• Monitoring of office and stable supplies and place order if necessary.
• Dealing with correspondence, collating information, ensuring decisions made are communicated to the relevant people.
• Prepares and distributes payroll to employees.
• Arranging business meeting, appointments, hotel bookings and reservation.
• Acts as an OIC in the absence of the GM.
• Register all incoming and outgoing correspondence in the Document Control System and issue periodic updates.
• Ensured all documentations are properly filed both hard and soft copies where appropriate.
• Prepare and circulate correspondence files to concerned parties.
• Accurate and timely typing and issuance of letter, reports, minutes of meeting, safety audits and memos.
• Ensure that all the employees had completed their time sheet, leave and sick leave forms in a timely manner.
• Preparation of tender documents and quotations.
• Preparation of payment certificates, invoices and other related vouchers.
• Maintaining an orderly filing system and ensuring all confidential documents are properly secured.
• Preparation and issuance of cash or cheque payments to suppliers.
• Register all incoming and outgoing correspondence in the Document Control System and issue periodic updates.
• Ensured all documentations are properly filed both hard and soft copies where appropriate.
• Prepare and circulate correspondence files to concerned parties.
• Accurate and timely typing and issuance of letter, reports, minutes of meeting, safety audits and memos.
• Ensure that all the employees had completed their time sheet, leave and sick leave forms in a timely manner.
• Preparation of tender documents and quotations.
• Preparation of payment certificates, invoices and other related vouchers.
• Maintaining an orderly filing system and ensuring all confidential documents are properly secured.
• Preparation and issuance of cash or cheque payments to suppliers.
• Collection and preparation of blood samples for examination.
• Microscopical and physical examination of laboratory specimens.
• Performing laboratory procedures as per request.
• Performs the pre-employment examination of various companies
• Checking the availability of the reagents and place order if necessary.