Marifel Malicdem

Pre/Post Contract Job Descriptions:
* Payment Applications: Prepare the applications for payment, monitor and instigate the
receipt of payments.
* Variations: Identify, regularly schedule, give notice of, substantiate, timeously submit and
pursue the agreement of variations to the contracted scope of work.
* Base Financial Plan: From the tender documentation to verify, familiarise and establish a
base financial plan for the project with consideration for the contract requirements.
* Entitlements and Claims: Identify, give notice of, substantiate convincingly demonstrate,
timeously submit and pursue the agreement of entitlements and claims.
* Contract Review: Review of contract documents and be conversant with the terms and
conditions of contract, performance specification and programme.
* Contract Correspondence: To initiate, prepare and maintain all financial and contract
correspondence.
* Invoices (with assistance and coordination with accounts dept): To receive, check order
and delivery notes, verify by checking and gaining signatures from recipients, designate
cost code and gain PM signature.
* Financial Plans (with assistance with Contract Manager, Procurement, Design & Finance
department): Develop detailed plans for each project phase (design, procurement,
production, installation) which are in line with the financial plan, and subsequent revisions,
and communicate to appropriate managers.
* Cost Control (with assistance with Project Managers & other departments): To collect
details of costs and forecast costs from the individual managers and prepare detailed
monthly financial reports against the base financial plan, which forecast the effect of all
changes.
* General: To assist other managers in the project with preparation of financial reports and to
ensure that accurate and appropriate financial records are kept by the individual managers
* Progress: "To continually familiarise oneself with the progress of all of the phases of the
project by communication with the managers of the project, reviewing the project
correspondence and drawings, visiting or being based at the various work sites such as the
design offices, suppliers, sub-contractors and site as necessary.
* Support: To support the various managers of the project in all matters concerning the
Contract and Financial Plan by attendance at meetings, reviewing incoming and initiating
project correspondence.
* Contractual awareness: To liaise with the project team individually and at meetings to
ensure that they are continually aware of the financial constraints and contractual
obligations, which they need to achieve to generate a profitable and compliant project.
* Cooperation: To positively co-operate with and support the other members of the project
team at all times.
* Approvals: To gain the approval of the Project Manager of all project financial plans,
reviews and correspondence before these are issued.

Pre- contract
* Review of tender drawings, BOQ & specifications.
* Prepare take off based on price preambles and complying the Tender BOQ. Prepare Value
engineering and cash flow forecast.
* Maintain vendors data base, enquiries to subcontractors and suppliers
* Analyze and compare quotations received at bid stage and clarifying exclusions/
qualifications.
* Compilation of tender offer submissions.
Post- contract
* Maintain APG bonds, performance bonds, insurances and guarantee logs.
* Prepare for interim payments/ valuation of payment certificate received in accordance with
the terms of the contract condition.
* Prepare work progress. Monitoring/maintain logs for claims, variation, back charges.
* Prepare variation orders with relevant substantiation to the satisfaction of the Employer
* Attend progress meetings; site visit for progress monitoring
* Prepare progress claim against value of work done for measured works, Materials on-site /
offsite & final account payment applications with relevant substantiation as per contract
obligation.
* Any additional task may assigned by immediate superior
* Current Project handled - Nas Arena Stadium, Nad Al Sheba Dubai & Opus Business Bay

Prepares work to be estimated by gathering proposal, tender drawings, specifications and
related documents.
* Identifies labour, materials and time requirements for studying proposal, specification and
related documents
* Evaluate the feasibility to give the tender on time & if not possible, inform the
Commercial Manager to ask for extension time to submit the tender
* Clarifying product description system by the contractor
* Co-ordinate with Technical Department for technical clarifications
* Send enquiries for specified Aluminium and glass prices, special products, fabricated items
& others
* Before starting to do the costing, ensure that all required material price/ special products
received then preparing cost break down sheet, ensure that cost of individual units
considered are reviewed, all specified extra fittings or ironmongery and addendum are
received.
* Prepare draft copy and passing to Commercial Manager with quantity take-off sheet for
final review in order to put quotation number and sent to the client

Duties and Responsibilities
* To develop technical support to Sales Department by:
* Prepare timely & accurate estimate based on plans or based on actual.
* Prepare installation designs, shop drawings needed in job site.
* Participate in field discussion or meeting in terms of contents of estimate, labor quotations,
technical clarifications, installation details.
* Coordinate & update for negotiation projects.
* To review labor quotations if materials were delivered before labor quotation was closed or
“FOR NEGO”
* To supervise technical support group by assisting estimator on a timely & accurate estimate
* To develop technical support to project engineers in variation discussion if needed.

Duties and Responsibilities
* Prepare estimate of roofing materials, labor and equipment for the installation based
on contract bids, quotation, schematic drawings / plans & specifications
* Prepare cutting list and order list for roofing materials ( panel or prepainted
galvanized iron, gutter, flashing, valley gutter, wall flashing and other) based on
plans & specifications and or actual measurements for every project particularly
lump sum contract
* Quantify, costing and submit cost amendments for miscellaneous additional scope
of works or change in order list
* Coordinates with the Installation Engineer regarding sequence of work at site to
ensure that materials needed are ordered and delivered on time

Duties and Responsibilities
* Prepare material & cost estimate
* Prepare quantification of probable cost of structural construction materials (mat
foundation, beams, columns, tie beams, shear walls, retaining walls, slabs, stairs
and other) based on plans & specifications
* Coordinate with engineers, architects with regards to any changes & adjustment
from schematic plans & specifications
* Prepares and maintain directory of suppliers, contractors and sub-contractors by
constant follow up of price material cost for the supplier and communication with
the contractors to maintain manpower operation
* Prepare weekly accomplishment canvass report for material cost parameters.