Executive Assistant
Philip Morris International
Total des années d'expérience :4 years, 3 Mois
• VP People & Culture (HR) SSEA, CIS & MEA
• VP Operations Customer Service SSEA, CIS & MEA
• Director IT SSEA, CIS & MEA General Admin
• To ensure smooth operation of Regional Vice President's offices for all administrative tasks.
• Manage heavy travel arrangement for team (Visa, flight, transportation, and Hotel bookings.)
• Prepare and submit all expenses.
• Coordinate daily calendars.
• Planning and scheduling meetings and appointments on different time zones.
• Preparing and editing correspondence, reports, presentations, and mails.
• Organising yearly webcasts.
• Coordinate with IT department on all office equipment and faults.
• Creating PO's
• Manage and organise all team events, in-house or off-site activities, celebrations, conferences, and dinners.
• Act as point of contact between executives and employees/clients.
• Organising and maintaining files and records create regular reports and update internal databases. Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Managing projects and conducting research.
• CRM Management.
• Serve as point person for: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, and Shopping.
• Collaborate with HR to update and maintain office policies as necessary.
• Ensure that all items are invoiced and paid on time.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Liaise with facility management vendors, including cleaning, catering, and security services.
I.T
• I.T Coordination.
• Data entry of Historical data for Supply Chain & CRM.
• Any CRM updates.
Supply Chain
• Office & Stationary procurement.
• Followed up with local suppliers for deliveries.
• Recorded any changes with delivery dates and timing.
SILLS
• Strong Computerskills
• Microsoft Office - Word, Excel, PowerPoint, Outlook, Concur, SAP, Navision, Lotus & internet.
• Strong Planning & Organisational Skills.
• Calendar and Database management.
• Online research.
• Excellent interpersonal, communication relations skills and phone manner.
• Abletoprioritiseand meet deadlines and problem solving.
• Attention todetail.
• Ability to adoptto change easily.
• Quick learner.
• Discretion.
• Responsibility.
• Teamwork.
• Management and training.
• Creative, flexible, hardworking, and outgoing.
