Administrator/Document Controller
johnson controls inc.
Total years of experience :19 years, 1 Months
Dealing with all kind of commercial and technical documents for the project. Implementing process and tools, providing system reports, maintain and updating electronic information systems. Implement approved document control procedures for maintaining documents and change control of documents. Evaluate and suggest improved techniques for the control of documents. Ensuring procedures and changes are followed.
Assisting to the needs of the Senior Manager (Oil and Gas) and all project base staff with their leave request, visa extension, miscellaneous request, etc.
Preparing tender technical response.
Keeping, updating and preparing the contracts/projects trackers (personnel details, visa status of employees, invoice received, purchase order, minutes of the meeting, incoming and outgoing messages). Filing and encoding contracts information.
Dealing with the supplier in local purchases.
Maintaining the availability of all office supply & furniture (for kitchen, stationery, etc.).
Preparing letter (fax messages, letter for supplier, letter for customers, memo, request for quotation, etc.).
Receiving Delivery Note and encoding at the system.
Handling petty cash.
Preparing written report of market share.
Preparing written report of daily applications received. Their corresponding status, type of vehicle and prepared down-payment of client.
Preparing sales performance report of Toyota Financial Services.
Preparing month-end report (Applications received versus month-to-date booked accounts and success rate) for retail account, leasing, and used cars.
Preparing report of unit under promo.
Telephone verification of interested applicants applying for brand new Toyota car from a certain dealership.
Responsible for providing write-ups indicating the justifications of for bookings accounts and making sure that the documents are complete and accredited by Toyota Financial Services.
Dealing with Toyota Dealer on their needs.
Knowledge in Basic Accounting Computer Literate