Mark Lesther Samenada

 Coordinates with the relevant personnel for the submission of Top Level Management Reports; prepares, consolidates reports and ensure its accuracy and timely completion.
 Assists in the different phases of key departmental activities as and when required, i.e. technical seminars/presentations, training courses, factory visits and contribute in meeting the desired level of satisfaction; provides support in key Departments' functions and activities.
 Prepares / composes drafts of correspondences covering instructions, updates, follow-ups and other forms to both internal and external recipients in behalf of the Immediate Superior(s).
 Manage the office support activities in order to provide utmost and quality service to the RGM in his day to day activities.
 Manage all lines of communication to and from the office of the RGM in order to ensure the timely delivery of relevant information / documentation in a timely and professional manner.
 Manage in receiving and attending to the needs of visitors and special guest in order to provide utmost professional service.
 Initiates PR’s and APR’s through the Oracle system for office supplies and equipment requirements of the department, monitors their status and follows up for the timely delivery of the items.
 Maintain records and organizes files and documents including electronic data through an effective and efficient filing and data management system for easy access/retrieval of information when required.
 Studies and analyzes office material requirements to maximize their usage and value.
 Ensures that material transfers and scrapping of assets/items are properly monitored and well documented.

 Report directly to Project Director. Collaborate with various levels of management to gather information pertaining to key issues.
 Communicate with external contacts to properly handle direction of business relations and distribution of company literature. Follow through with meeting arrangements as needed.
 Organize details of off-site functions involving participants’ availability, travel arrangements and material preparation, i.e. correspondence, charts and slide presentations.
 Assess assignments to determine the prioritization of work flow; Screen calls and mail.
 Devise and maintain extensive filing system and corresponding cross-referenced list.
 Provide full administrative support to the senior managers and direct reports.
 Organized details of meetings, agendas, travel arrangements, itineraries.
 Assist with word processing projects requiring extensive output of spread sheets and presentations.

 Prepare All Correspondence for the Project Requirements.
 Control, Monitor & Log distribution of Signed Confidential Documentation.
 Preparation & Distribution of all Management Minutes of Meetings.
 Coordinate with Industrial Security Department (ISD) for Employee’s ID, Vehicle Stickers, etc.
 Control, Monitor & Record Project Transportation Requirements.
 In-charge on monitoring daily time records of all office personnel.
 Generate Weekly HSE Statistical Report.
 Process Applications for Vendor’s Business Visas.
 Manage allocation of IS Bravos, Radios and PPE Supplies.
 Control Asset Management.
 Responsible for receiving and distributing Mails/Courier.
 Attend telephone calls and perform other duties form time to time.

 Editing of inward regular/returned checks (EBC/ESB) included in the ICPS exception report and free/missing items
 Balancing of over-all inward transactions
 Prepare summary of unposted inward reports from detailed inward report and prepares charge slip against the erring bank for missing/free items
 Manual checking of prime rejects against detailed list report from Philippine Clearing House Corp. (PCHC)
 Balance and prepare transmittal sheet for various Head Office Units
 Summarize the completeness of inward returned checks