Marlena Jasionek

•Managed large engagements & projects for succession, development, recruitment and leadership.
•Supervised project deliverables including: assessment tools, interactive learning, coaching, consulting, staffing needs, manage participants, platforms, instruments, results/output, logistics fulfillment, materials production, review and monitor project financials in the Middle East Region:
- assessment and development centres (from individual executive assessments for group sessions for up to six individuals, for over 500 senior and executive leaders annually),
- online testing for over 1500 participants yearly,
- ownership of more than 20 projects for totaling in excess of 400k USD each
•Controlled the delivery of KF reports and products: The Leadership Experience Inventory, The Global Personality Inventory, Ravens Advanced Matrices, Career History Questionnaire, Vioces 360, KF Assessment of Leadership Potential etc.
•Collaborated with global resources in building the clients and participants final reports packages, followed by the end of the project presentations.
• Acquired matrixed resources and coordinating the efforts of team members and third-party contractors or consultants in order to deliver projects according to plan.
• Coordinated and communicate effectively with team members globally.
• Served as a primary point of contact for direct communication with the participants, clients, faculty, coaches and third party vendors, and to Operations and Revenue Manager for project related activities and inquiries ( major clients from Financial, Oil & Gas, FMCG sector).
•Created and maintaining project plans.
• Reviewed and monitor project financials; track project expenses; trigger timely invoice requests; compile budget and status reports as needed.
• Worked with back office and delivery systems - entering project details into SAP and a variety of proprietary business & delivery platforms.
• Ensured that KF is meeting or exceeding agreed upon commitments outlined in signed contracts by managing the execution of the project's timelines, and external and internal expectations.

HR PROJECT MANAGEMENT
• Developed projects from initial idea through preparation, implementation, execution and final closing: Conferences for Distributors and Top Management in Thailand and UAE, Supervisory and Global Management Meetings in Poland and Germany (up to 25 people), internal and external cross departments and employee events in the region (up to 300 people).
• Organized and implemented PANDORA Life Day Company Values Conferences in Poland, Germany, Italy and Austria (up to 300 people), as an Pandora Ambassador, by coordinating list of invitees, supporting agenda preparation and providing accommodations and travel options.
• Enabled preparation of new unified business strategy by organizing and providing supervision over series of three strategic workshops sessions for Management team, in regards to change management, in cooperation with external business coach.
• Provided HQ with access to collective summary data of employee satisfaction (Heart Beat Staff Survey) by preparation, conducting and analysis of data within CEE & CWE Region (Poland, Czech, Hungary, Romania, Italy, Netherlands, Austria and Switzerland).
• Ensured implementation of Leadership programs (led by HQ for CEE and CWE managers) by participating in selection of training companies and preparation of tailor made training.
• Executed Personal Development Review process through coordination, analysis and defining post PDR targets.
• Planned, prepared and organized trainings for employees and managers, as a review process follow up, by selecting training companies and coordinating calendars, within given budget.
• Creating & implementing HR procedures according to HQ guidelines.
• Optimized process of regular access to product catalogue and reduced costs and time of delivery to stores (in Poland, Czech Republic, Hungary, Romania and Slovakia) by planning and implementation of catalogues forecasts (2-3 times a year), in cooperation with printing company.
COMMUNICATION
• Authorized by President to act on his behalf in requested business matters.
• Ensured information flow between departments on behalf of Executive Management / President.
• Prepared and organized monthly Town Hall / Staff Meetings and Monthly / Quarterly Business Review Meetings with Management teams.
• Edited Company’s biannual newsletter.
• Planned special occasions celebrations, such as seasonal holidays, weddings, birthdays, anniversaries by organising personalized events and presents.
• Gathering initiatives and ideas from organization and introducing them to the Board.
• Managed and kept track of private correspondence, calendar, insurances, medical care, cars, real estates, banks etc.
FINANCIALS & EXECUTIVE TRAVEL ADMINISTRATION
• Reviewed and monitored project financials; track project expenses; trigger timely invoice requests; compile budget and status reports as needed.
• Planned monthly, quarterly and yearly forecasts estimates.
• Negotiated, finalized and implementing corporate agreements with travel agencies, hotels and airlines.
• Planned budgets for events, business travel, office equipment, incentives and settling business expenses.
• Cooperated with leading travel agents as Carlson Wagonlit Travel, Lufthansa, Emirates Airlines, Qatar Airways, global high class group of hotels, loyalty programs (Miles & More, Skywards etc.).
• Planned and managed global meetings and travels calendars of President and Executive Management within Europe, US, Asia, Africa and Australia (of the order of 250 travel days a year).
• Resolved complex travel and time schedules (different time zones, flight irregularity, complex flight itineraries) issues by developing and proposing different scenarios to managers.
• Provided full travel folder by checking and arranging visas, verifying law regulations or other requirements for each travel destination.

• Provided administrative services for the Managing Director.
• Support for Managing Director within sales and operational activities.
• Planned and managed travels calendars of Managing Director within Europe and Asia ( 150 travel days a year).
• Managed communication of the Managing Director with partners, distributors, stakeholders and customers, as a first point of contact.
• Cooperated with travel agents as Carlson Wagonlit Travel, LOT, global high class group of hotels, loyalty programs.
• Negotiated, finalized and implementing corporate agreements with travel agencies, hotels, airlines and other services.
• Planned budgets for events, business travels, office equipment, incentives and settling business expenses.
• Handling front Office reception.
• Provided Office support services in order to ensure efficiency and effectiveness within the Office.
• Performed clerical duties in order to maintain ECCO administration.
• Monitored the facility to ensure that it remains safe, secure, and well maintained.

• Passengers reception at check-in desks.
• Luggages and tickets check-in.
• Delays and irregularities management.
• Airline Services Management.
• Passengers Boarding and Disembarking at the gateway, on the track or by bus.
• Management of passengers with specificities.
• Escort Service for unaccompanied minors.