Administrative Assistant
University of Calgary
مجموع سنوات الخبرة :19 years, 4 أشهر
•Provide general and financial administrative support to the Total Rewards and Talent Management teams including: creating power point presentations, producing training documents, drafting correspondence using Microsoft Office, managing meetings, calendars and intranet, SharePoint, HR website (Drupal)
•Reconcile credit card statements, expenses, process invoices, create journal entries, purchase requisition and financial transactions specific to HR - PeopleSoft
•Approve, monitor and track work-list items - Central Benefits Budget - PeopleSoft - Excel
•Book rooms and food/beverages for meetings as required - Outlook
•Coordinate and track results for Talent Management initiatives for example; Respect in the Workplace
•Create surveys and track feedback results from participants-Survey Monkey
•Oversee the set up or changes to staff work stations (On-Boarding - new hires or staff moves), computer or office equipment requisitions, coordinate security access requests, maintaining and ordering of office supplies.
• Primary point of contact and liaison for Dean’s office. Assisting Faculty Members, Staff and outside guests.
• Excellent interpersonal and communication skills, very professional.
• Responsible for scheduling Conference Rooms and organizing Conference calls.
• Provide administrative assistance to the Associate Dean, Education, with regards to management of his calendar in Outlook as well as, reconciling AMEX, ordering supplies and paying vendors using PeopleSoft.
• Team player - can be counted on to consistently meet commitments, as well as communicate and participate with other members of the team.
• Strong computer skills, proficient at Word, Excel, Publisher, Power Point and Access.
As the sole administrative resource for a staff of 22 and students of 367 in an environment requiring the highest level of confidentiality my responsibilities included:
• Providing professional level administrative support to the principle and 18 teachers, with a demonstrated ability to follow strict policies and procedures, improvise and meet demanding deadlines
• Primary point of contact and liaison between school staff and parents
• Maintained financial control records related to school and administrative budgets/reconciliation
• Proofread documents, distribute information; compile data for reports; initiate and maintain school files; schedule parent/teacher interviews etc.;
• Responsible for all clerical duties: file, photocopy, process courier shipments and mail
• Produce various types of correspondence, forms, tests, examinations, notices etc. utilizing Microsoft Word/Excel/Publisher
• Planning and coordinating special events, order food for meetings and workshops.
• Manage inventories and purchase of goods and services for entire school including entry of orders and receipt of goods into a financial data system
Libbey St. Clair (Libbey Glass) 1989
Accounts Payable/Purchasing/Accounts Receivable
In a major multi-national organization my responsibilities included: • Receipt and verification of invoices and requisitions for goods and services
• Perform the day to day processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date and accurate manner
• Calculating, posting, and verifying duties to obtain financial data for use in maintaining accounting records
• Compile and sort documents, e.g. invoices and cheques, substantiating legitimate business transactions.
• Generate vouchers, invoices, cheques, account statements, reports, and other records, using automated system
• Accept and edit purchase requests from various departments, corresponding with suppliers for quotations, preparing purchase orders
In a dynamic and ever-changing job market, organizations rely on human resource professionals to help recruit, manage, and develop their employees. This certificate gives you theoretical and practical insight into the field of human resources as well as current, employer-valued perspectives. You will learn essential skills for business management and apply the core competencies of organizational effectiveness: staffing, employee and labour relations, compensation, development and training, health and safety, and HR systems management. Individuals contemplating a career change or new to the human resources field Human resource professionals who want to expand their knowledge and skills Frontline managers, supervisors and administrators who implement human resource policies and programs Anyone preparing for their Certified Human Resources Professional (CHRP) designation
WDSS Grade 12 Diploma St. Clair College 2 year Business, Advertising - equivalent University of Calgary Currently enrolled in Human Resources Management Certificate