administrative secretary
King Mariot Medical Equipment Llc
Total years of experience :7 years, 11 Months
• Responsible for managing front desk operations, including
welcoming and assisting walk-in customers
• Efficiently handle incoming phone calls, addressing inquiries, and
forwarding calls to appropriate departments
• Provide essential administrative support by organizing and
maintaining documents, including invoices, delivery notes, and petty
cash records
• Monitor and keep track of new and pending quotations for various
clients, ensuring timely follow-up
• Oversee the tendering process, ensuring all necessary
documentation is prepared and submitted accurately
• Manage the order process, which includes filing orders, coordinating with suppliers, and verifying order accuracy
• Regularly check and maintain inventory levels to ensure sufficient
stock of medical equipment and supplies
• Maintain and monitor office supplies, ordering new items when
needed to keep the workplace well-stocked and organized
• Lead the tendering and procurement process for medical equipment and supplies, ensuring compliance with company policies and industry regulations.
• Identify potential suppliers and conduct supplier assessments to
evaluate their capability to meet company requirements
• Prepare, review, and distribute tender documents, specifying
technical and commercial requirements
• Evaluate received bids, conduct cost and quality analysis, and make
recommendations for supplier selection
• Negotiate procurement contracts and terms to secure favorable
pricing and conditions
• Maintain a comprehensive record of procurement activities,
including supplier communications, bids, and contract details
• Monitor supplier performance, resolve any issues, and implement
continuous improvement initiatives to enhance the procurement
process
• Labeling of Items or Assets
• Capturing of Data through the use of Pocket PC and saving based upon the instruction
• Justifying the proper name of the item or asset
• Tagging all the asset inside and outside the Building
• Re-visiting all areas and making a Quality check of all the Assets to ensure that all of them were scanned and has a sticker
•Greet customers, offer assistance and serve them in order to ensure their needs are answered in a timely manner and in compliance with quality and customer service standards
•Arrange and replenish on a continuous basis the shop shelves and ensure that the shop floor and shelves are kept clean and tidy at all times
•Watch for and prevent security risks and thefts and escalate occurring incidents to the hierarchy in a timely manner in order to prevent loss
•Perform physical and electronic inventory of shop products on a regular basis as per Company guidelines in order to ensure accurate stock keeping
•Transfer & display products from receiving areas and storage to shelf
•Ensuring products are correctly tagged & bar-coded
•Work and communicate with suppliers and distributors
•Record and report all damages and expiries
•Monitor stock movement and consider markdowns, promotions, price changes, clear outs etc
•Reporting to the Branch Supervisor / Branch Manager
•Welcome and greet customers
•Assisting customers in order to help them find what they need
•Inform customers about discounts and special offers
•Providing customers with information on pricing and product availability
•Maintaining an orderly appearance throughout the sales floor
•Operating cash registers, managing financial transactions, and balancing drawers
•Cleaning the shelves and surroundings of the store
•Reporting to the shop owner
•Clerical works such as maintaining a current and accurate files and records; daily transactions
•Managing staff’s schedule
•Calculating duty staff hours
•Monitoring the use of supplies and stocks
•Cash handling, Encoding of records
•Helping and assisting business’ transactions
•Purchasing stocks, Inventories
Bachelor of Science in Entrepreneurship