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Marlyn Macion, Administrative Assistant/ Executive Secretary

Marlyn Macion

Administrative Assistant/ Executive Secretary·Archidcons Design, Trading and Contracting

Qatar

Higher diploma, Computer Secretary

Work experience

Total years of experience: 17 years, 10 months

Administrative Assistant/ Executive Secretary

January 2023 - Present

Archidcons Design, Trading and Contracting

Doha, Qatar

January 2023 - Present

1. Type variety of material from verbal or written instructions.
2. Receive orders/products shipped to department, check contents against packing slip and return verified packing slip to designated staff.
3. Maintain appropriate level of materials and supplies for department and order according to department purchasing procedures.
4. Monitor supplies and negotiate terms with suppliers to ensure the most cost-effective orders (LPO)
5. Gather all invoices and prepare summary expense report monthly and provide assistance in bookkeeping
6. Issuing payment voucher to the supplier/employee for payable and/or reimbursement
7. Generating recuitment process by identifying candidates, assisting with interviews and performing reference checka and requesting ID Badge
Company industry:
Interior design
Job role:
Administration

Admin Assistant HR Assistant

September 2021 - November 2022

Economic Group

Doha, Qatar

I found this job using Bayt.com

September 2021 - November 2022

1. Assist day to day operations of the HR functions
2. Provide administrative support to HR Manager
3. Process documentation and preparing reports relating to HR activities (Overtime sheets, sending email to other departments for employee exit and entry stamp for passport, leave settlement process and etc.)
4. Generating recruitment process by identifying candidates, assisting with interviews and performing reference checks and issuing employment offer letter.
5. Perform payment processing by calculating employees overtime in all shops divisions, maintenance division, watchman & cleaning services division before end of the month for payroll preparation.
6. Submit employee data reports by assembling, preparing and anyzing data.
7. Communicating with PRO for employees QID renewal, passport expiray date and health card.
Company industry:
Real Estate
Job role:
Human Resources and Recruitment

Secretary/General Clerk

September 1994 - March 2005

North West Armed Forces Hospital

Saudi Arabia

September 1994 - March 2005

Duties and Responsibilities o Performs any combination of following and similar clerical duties requiring limited knowledge of systems or procedures o Typing all correspondence forms, reports, business letters, faxes, memorandum, and other prescribe by the Head of the Department. o Establishes, implements and maintain filing systems within the Department, monitors and direct all incoming calls and files documents as needed. o Preparation of Petty Cash, Expense Report and other subsistence. o Preparation of travel pass, temporary gate passes and other passes required by security and maintains timecards and distribute leave request to department director for review, approval and filing.
Company industry:
Other Healthcare Services
Job role:
Secretarial

Nursing Attendant

January 1992 - July 1994

Manila Doctors Hospital

Philippines

January 1992 - July 1994

Duties and Responsibilities o Assists in setting up and cleaning up lessons and assists with preparing and serving food to children. o Assists children with personal needs including eating, resting toileting, and dressing while complying with established policies for handling blood and other bodily fluids, chemical disinfectants and other hazardous substances. o Assists in setting up and cleaning up lessons and assists with preparing and serving food to children. o Assists with supervising children in indoor and outdoor play. Routinely inspects nursery equipment, toys and laundry's sheet, toys blankets, etc. as necessary o Make sure nursery rooms as well stock with supplies, such as snacks, drinks, diapers and wipes.
Company industry:
Other Healthcare Services
Job role:
Medical, Healthcare, and Nursing

Education

Datapro Computer School

October 1991

October 1991

Higher diploma, Computer Secretary

Philippines

Skills

Communications
Expert
Communications
Expert
PRESENTATIONS
Expert
PRESENTATIONS
Expert
COMMUNICATIONS
Expert
COMMUNICATIONS
Expert
MICROSOFT EXCEL
Expert
MICROSOFT EXCEL
Expert
FILING
Expert
FILING
Expert
COORDINATING
Expert
COORDINATING
Expert
MICROSOFT WORD
Expert
MICROSOFT WORD
Expert
TYPING
Expert
TYPING
Expert
BOOKKEEPING
Intermediate
BOOKKEEPING
Intermediate
SOURCE (GAME ENGINE)
Intermediate
SOURCE (GAME ENGINE)
Intermediate
PETTY CASH
Expert
PETTY CASH
Expert
Communications
Expert
Communications
Expert

Languages

English
Expert

Hobbies

  • Reading, walking, cooking and watching movies