Administrative Assistant
Pinnacle Interiors LLC
مجموع سنوات الخبرة :10 years, 1 أشهر
• Handling incoming and outgoing phone calls
• Sort and response on emails
• Prepares and sends LPO (Local Purchase Orders)
per supplier and subcontractors
• Prepares, sends, and follow up Vendor
Registration Forms & required documents of new and existing vendors (Subcontractors and Suppliers)
• Prepares, sort, print and updates permit of ongoing projects
• Filing of registered projects, sent LPO’s and internal documents
• Prepares refreshments for visitors and bosses
• Updates and monitor daily office expenses
• Handling petty cash
• Purchase and organize office stationeries and
pantry supplies
• Scan and save on designated folders the
employees', bosses, and company documents
• Schedules appointment and maintains calendar of
executives
• Emailing and releasing of prepared cheques
advised by Accounts Department
• Performing general office clerk duties and errand
• Update and monitor of internal database (excel file)
• Prepares company tenancy contract
• Prepares cheque payment computations
for new and renewal of tenancy contracts • Handling incoming and outgoing phone
calls
• Follow up to tenants, suppliers, etc.
through email and calls
• Sort and response on emails
• Preparing, scanning and emailing
documents or files needed/received by
tenants or suppliers
• Schedules tenants' visitation in office • Monitors employee's daily attendance • Updates and monitor daily office
expenses
• Handling petty cash
• Purchase and organize office stationeries
and pantry supplies
• Prepares payment and receipt vouchers
• Performing general office clerk duties and
errand
• Allocation of items (clothes) to stores
• Updating deliveries per supplier
• Evaluates specifications of clothes per
category and supplier
• Prepares samples to present to stores
• Monitoring and requesting SKU (Stock
Keeping Unit) per store
• Creates, maintains and enters information
into system/database
• Purchase FOB items (clothes), office
stationeries, warehouse and store
supplies
• Recording information’s of stocks and
suppliers
• Evaluate offers from suppliers to other
suppliers
• Negotiate contract & payment terms of
agreement and prices
• Track orders and ensure timely delivery
• Updates paperwork and maintains
documents
• Barcoding
• Prepares stocks for delivery to stores
• Preparing, scanning and emailing letters
to stores
• Handling incoming and outgoing calls
• Performing general office clerk duties and
errand
• Purchase lighting materials
• Evaluate offers from suppliers
• Evaluate offers from suppliers to other
suppliers
• Negotiate contract & payment terms of
agreement and prices
• Track orders and ensure timely delivery
• Review quality of purchased products
• Preparing, scanning and emailing letters
to foreign suppliers
• Encoding order details such as suppliers, quantities, prices into internal database (excel file)
• Updating paperwork and maintaining documents
• Allocation of items (clothes) to stores • Updating deliveries per supplier
• Evaluates specifications of clothes per
category and supplier
• Purchasing FOB items (clothes)
• Preparing, scanning and emailing letters
per stores
• Handling incoming calls
• Recording information’s of stocks and
suppliers
• Performing general office clerk duties an
errand
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