Admin/Archives Clerk/Secretary
Najed Employment Services
Total years of experience :3 years, 2 Months
• Daily duties of administrative and secretarial responsibilities
• Design and implement filing systems and ensure filing systems are maintained and current
• Monitor and maintain office supplies inventory and review and approve office supply
• Handle customer inquiries and complaints
• Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data; coordinating requirements
• Receive phone calls and respond to the callers inquiries, refer them or direct them to the appropriate person.
• Performs routine clerical task like mailing, copying, Faxing, filing and scanning.
• Check appropriately respond to all emails correspondence that we receive at our offices
• Was responsible for re-ordering and maintaining all office supplies.
• Prepare Contracts to be signed by General Manager.
• Coordinate with the accounting, billing, and collection department.
• Monitor and register the incoming and outgoing faxes and emails.
• Maintaining and updating the apartments.
• Maintain scheduling and event calendars.
• Conduct searches to find needed information, using such sources as the Internet.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.