Marvin Bilog

Reporting directly to Sr. Project Engineer of Saudi Aramco. Assigned tasks involve efficient handling of meeting arrangements with contractor, conference calls and provide administrative duties to support the unit.
 Coordinate timesheet, OT prior approval, vacation plan/schedules for both SMPs and Aramco employees.
 Submit required inputs to the division for the weekly highlights and GM reports.
 Coordinate all activities related to the Document Control procedure, including technical
documents, drawings, and commercial correspondences.
 Organize a filing system for important and confidential company documents.
 Managing office supplies stock and placing orders.
 Managing office supplies stock and placing orders
 Preparing regular financial reports
 Organize a filing system for important and confidential company documents
 Arrange travel and accommodations
 Maintain a company calendar and schedule appointments

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
•Typing of site documents, and follow up of all the site needs.
•Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

ake down messages and pass it on to the required person.
• Receive mail, sort it and deliver it to the right department.
• Check for correct postage and coordinate with the office courier department.
• Help with refreshments and serve the senior most members of the office
• Collect and deliver paperwork when asked to from one department to another.
• Keep track of office cabs and people using them and enter data in the office’s database.
• Receive calls and greet visitors.
• Delivers important documents and other materials to the respective departments.
• Prepares the meeting room and ensures all the necessary articles are present.
• Maintains other office supplies, especially stationary and delivers it to the employees who need them.