Total Years of Experience: 12 Years, 11 Months
July 2020
To Present
Department Coordinator
at Dubai Trade FZE
Location :
United Arab Emirates - Dubai
❖ Provide administrative support to senior managers in a manner consistent with the department goals and objectives.
❖ Organize business travel arrangements for senior managers, as required.
❖ Prepare agendas and make arrangements for committee, board, and other meetings and take minutes.
❖ Prepare invoices, memos, letters, budgets and other financial statements and relevant documents using MS Office.
❖ Create, maintain and update an efficient database of internal/external clients and archive all information received by the department, electronically or paper, for reference and documentation purposes.
❖ Oversee and if required, analyze, sort, prioritize and distribute all incoming correspondences, including faxes, memos, and submissions, to concerned person thereby ensuring a smooth flow of communication.
❖ Preparing correspondences on behalf of the department for arising external queries and other routine enquiries.
❖ Handle petty cash for miscellaneous expenses, and place orders for office equipment, stationery items as per department requirements.
❖ Review departmental documents prior to submission, to ensure accuracy of data and compliance with company established formats, procedures and policies, and recommend revisions as required.
❖ Organize business travel arrangements for senior managers, as required.
❖ Prepare agendas and make arrangements for committee, board, and other meetings and take minutes.
❖ Prepare invoices, memos, letters, budgets and other financial statements and relevant documents using MS Office.
❖ Create, maintain and update an efficient database of internal/external clients and archive all information received by the department, electronically or paper, for reference and documentation purposes.
❖ Oversee and if required, analyze, sort, prioritize and distribute all incoming correspondences, including faxes, memos, and submissions, to concerned person thereby ensuring a smooth flow of communication.
❖ Preparing correspondences on behalf of the department for arising external queries and other routine enquiries.
❖ Handle petty cash for miscellaneous expenses, and place orders for office equipment, stationery items as per department requirements.
❖ Review departmental documents prior to submission, to ensure accuracy of data and compliance with company established formats, procedures and policies, and recommend revisions as required.
January 2020
To July 2020
Customer Relations Executive
at Zulekha Hospital
Location :
United Arab Emirates - Sharjah
June 2018
To September 2019
Office Manager
at Balsam Health Services
Location :
United Arab Emirates - Dubai
* Ensuring effective and efficient use of the CEO's time through careful and swift prioritization, organization and documentation management. Responsible for managing the itinerary, documentation and record-keeping for the CEO Office.
* Manage meetings for the CEO ensuring the calendars, agenda/topic, attendees, presentations, equipment and catering are all clearly organized and communicate in advance.
* Accurately complete personal and corporate travel booking requests given by the CEO.
* General assisting the General Manager with his emails.
* Handling inbound phone calls.
* Helping customers over the phone with any question they have.
* General office admin and duties (office management).
* Provide proactively commercial, operational and administrative (sales) support to your colleagues using existing administrative systems and taking procedures into account.
* Coordinate and execute sales orders including (but not limited to) optimization of processes and workflows.
* Drafting and editing formal letters in both Arabic and English.
* Emailing delivery tracking details, POs and SOs.
* Creating orders with shipping/courier companies.
* Entering new organizations and debtors into the system.
* Monitoring status of all orders.
* Creating goods receipts and material issue notes from the system.
* Processing and emailing sales order and work order invoices to customers.
* Manage meetings for the CEO ensuring the calendars, agenda/topic, attendees, presentations, equipment and catering are all clearly organized and communicate in advance.
* Accurately complete personal and corporate travel booking requests given by the CEO.
* General assisting the General Manager with his emails.
* Handling inbound phone calls.
* Helping customers over the phone with any question they have.
* General office admin and duties (office management).
* Provide proactively commercial, operational and administrative (sales) support to your colleagues using existing administrative systems and taking procedures into account.
* Coordinate and execute sales orders including (but not limited to) optimization of processes and workflows.
* Drafting and editing formal letters in both Arabic and English.
* Emailing delivery tracking details, POs and SOs.
* Creating orders with shipping/courier companies.
* Entering new organizations and debtors into the system.
* Monitoring status of all orders.
* Creating goods receipts and material issue notes from the system.
* Processing and emailing sales order and work order invoices to customers.
December 2016
To June 2018
Secretary to CEO
at Al Nasr Club
Location :
United Arab Emirates - Dubai
* Managing CEO mails and calls, replying and following up on important calls and emails’ issues according to CEO instructions.
* Dealing with higher senior levels if required.
* Greet CEO visitors and schedule meeting timing.
* Organizing CEO personal calendar, agenda, flights, holidays with confidence.
* Attending meetings and prepare minutes of meetings.
* Coordinate between the other departments (Human Resources, Accountant, IT, Transportation…etc) if needed to follow up on related issues.
* Preparing certificates (salary - to whom who concern - no objection to travel or issuing driving license - appreciation) and takes the necessary appropriations for each.
* Sending annual and emergency leave requests for workers and employees to the Human Resources Department after the approval of the CEO.
* Make reports using various software packages: Word, Excel, PowerPoint.
* Dealing with other office staff for any daily help required.
* Implements policy and procedures.
* File paperwork and documents according to the office system.
* Other duties signed by CEO.
As an HR Officer:
* Making sure that staffs get paid correctly and on time.
* Receiving staff requests for leave, emergency, overtime and any other related requests and processing their requests and making sure for taking necessary approvals.
* Making contracts and describing job descriptions for new staff.
* Looking after the health, safety and welfare of all employees.
* Organizing staff training sessions and activities.
* Monitoring staff performance and attendance.
* Advising line managers and other employees on employment law and the employer's own employment policies and procedures.
* Ensuring candidates have the right to work at our organization.
* Aware of the UAE labor Law in visa requirements and employees benefits.
* Dealing with higher senior levels if required.
* Greet CEO visitors and schedule meeting timing.
* Organizing CEO personal calendar, agenda, flights, holidays with confidence.
* Attending meetings and prepare minutes of meetings.
* Coordinate between the other departments (Human Resources, Accountant, IT, Transportation…etc) if needed to follow up on related issues.
* Preparing certificates (salary - to whom who concern - no objection to travel or issuing driving license - appreciation) and takes the necessary appropriations for each.
* Sending annual and emergency leave requests for workers and employees to the Human Resources Department after the approval of the CEO.
* Make reports using various software packages: Word, Excel, PowerPoint.
* Dealing with other office staff for any daily help required.
* Implements policy and procedures.
* File paperwork and documents according to the office system.
* Other duties signed by CEO.
As an HR Officer:
* Making sure that staffs get paid correctly and on time.
* Receiving staff requests for leave, emergency, overtime and any other related requests and processing their requests and making sure for taking necessary approvals.
* Making contracts and describing job descriptions for new staff.
* Looking after the health, safety and welfare of all employees.
* Organizing staff training sessions and activities.
* Monitoring staff performance and attendance.
* Advising line managers and other employees on employment law and the employer's own employment policies and procedures.
* Ensuring candidates have the right to work at our organization.
* Aware of the UAE labor Law in visa requirements and employees benefits.
July 2015
To December 2016
Administrative Assistant
at Pioneervision Group - Bowling City Group
Location :
United Arab Emirates - Al Ain
As an Executive Secretary
* Use a variety of software packages to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
* Manage projects and contribute to committee and teamwork.
* Devise and maintain office systems and procedures.
* Complete forms in accordance with company procedures.
* Maintain file records in soft and hard formats systematically.
* Greet visitors and callers, handle their inquiries, and direct them to the appropriate personnel according to their needs.
* Inform General Manager of any messages taken in his absence.
* Perform various translation works on behalf of the management.
* Communicate via email and send to the concerned the copies of the minutes of the meetings prepared.
* Liaise with staff in other departments and with external contacts.
* Manage and maintain budgets, as well as invoicing.
* Managing Social Media websites (Twitter - Facebook - Instagram).
* Arrange both in-house and external events.
* Assist in Sales/Marketing documenting support and Event preparation and execution.
As a Remote HR Coordinator:
* Assist and coordinate with the individual branches OR HRD for related HR Requests, recruitment and payroll.
* Maintain attendance and leave a record of all employees according to the standard.
* Administer compensation and benefit plans.
* Schedule and confirm appointments for clients, customers, or supervisors.
* Maintain up-to-date and complete employee information and documentation.
* Assist HR Central office in arranging training programs/training schedules.
* Aware of the UAE labor Law in visa requirements and employees benefit.
* Use a variety of software packages to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
* Manage projects and contribute to committee and teamwork.
* Devise and maintain office systems and procedures.
* Complete forms in accordance with company procedures.
* Maintain file records in soft and hard formats systematically.
* Greet visitors and callers, handle their inquiries, and direct them to the appropriate personnel according to their needs.
* Inform General Manager of any messages taken in his absence.
* Perform various translation works on behalf of the management.
* Communicate via email and send to the concerned the copies of the minutes of the meetings prepared.
* Liaise with staff in other departments and with external contacts.
* Manage and maintain budgets, as well as invoicing.
* Managing Social Media websites (Twitter - Facebook - Instagram).
* Arrange both in-house and external events.
* Assist in Sales/Marketing documenting support and Event preparation and execution.
As a Remote HR Coordinator:
* Assist and coordinate with the individual branches OR HRD for related HR Requests, recruitment and payroll.
* Maintain attendance and leave a record of all employees according to the standard.
* Administer compensation and benefit plans.
* Schedule and confirm appointments for clients, customers, or supervisors.
* Maintain up-to-date and complete employee information and documentation.
* Assist HR Central office in arranging training programs/training schedules.
* Aware of the UAE labor Law in visa requirements and employees benefit.
November 2013
To April 2015
School Secretary
at International British School of Alexandria
Location :
Egypt - Alexandria
❖ Provide clerical and administrative support to the principal, vice principal and
teaching staff as directed.
❖ Ensure that the school operates in a consistently organized manner every day.
❖ Maintain all recordkeeping for students and staff.
❖ Maintain student and staff confidentiality in all circumstances.
❖ Track attendance and absences; use reporting software and generate reports
for internal and external use.
❖ Use common computer hardware and software with facility and under
pressure.
❖ Manage multi-line phone systems and public address systems.
❖ Perform payroll, benefit, petty cash and school funds transactions,
recordkeeping and data entry.
❖ Perform general office duties such as answering telephone inquiries, filing,
emails, spreadsheets, and journal entries on a daily basis.
❖ Strong communication, interpersonal and organizational skills.
❖ Ability to work with minimal direct supervision.
❖ Provide services for teachers, administrators and students like typing,
proofreading, editing, processing daily mail.
❖ Compose and typeset correspondence and newsletters.
❖ Maintain the integrity of information systems, databases, and office files.
❖ Prepare and circulate curriculum documents.
❖ Book rooms and meeting resources and consumables.
❖ Attending meetings; recording and distributing minutes.
❖ Coordinate internal and external meetings appointments, events, workshops, seminars and special events.
❖ Maintain records with a high degree of accuracy.
❖ Work as part of a team.
❖ Direct a team with facility and courtesy.
❖ Work with frequent interruptions.
teaching staff as directed.
❖ Ensure that the school operates in a consistently organized manner every day.
❖ Maintain all recordkeeping for students and staff.
❖ Maintain student and staff confidentiality in all circumstances.
❖ Track attendance and absences; use reporting software and generate reports
for internal and external use.
❖ Use common computer hardware and software with facility and under
pressure.
❖ Manage multi-line phone systems and public address systems.
❖ Perform payroll, benefit, petty cash and school funds transactions,
recordkeeping and data entry.
❖ Perform general office duties such as answering telephone inquiries, filing,
emails, spreadsheets, and journal entries on a daily basis.
❖ Strong communication, interpersonal and organizational skills.
❖ Ability to work with minimal direct supervision.
❖ Provide services for teachers, administrators and students like typing,
proofreading, editing, processing daily mail.
❖ Compose and typeset correspondence and newsletters.
❖ Maintain the integrity of information systems, databases, and office files.
❖ Prepare and circulate curriculum documents.
❖ Book rooms and meeting resources and consumables.
❖ Attending meetings; recording and distributing minutes.
❖ Coordinate internal and external meetings appointments, events, workshops, seminars and special events.
❖ Maintain records with a high degree of accuracy.
❖ Work as part of a team.
❖ Direct a team with facility and courtesy.
❖ Work with frequent interruptions.
May 2012
To June 2013
Customer Service Representative/Telesales
at Ridesafely.com
Location :
United Arab Emirates - Dubai
My Duties:
* Answering incoming phone calls from current and potential customers.
* Handling complaints explain the company's policies.
* Opens customer accounts by recording account information.
* Provide information about products and services.
* Communicating with customers, whether face-to-face, over the telephone, over the Internet.
* Making sales in certain situations, such as encouraging customers to upgrade to better products or services.
* Using Photoshop in making fliers and pictures to market the company.
* Attracts potential customers by answering product and service questions; suggesting information about other products and services.
* Opens customer accounts by recording account information.
* Maintains customer records by updating account information.
* Resolves problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution.
* Contributes to team effort by accomplishing related results as needed.
* Prepares product or service reports by collecting and analyzing customer information.
* Contributes to team effort by accomplishing related results as needed.
* Answering incoming phone calls from current and potential customers.
* Handling complaints explain the company's policies.
* Opens customer accounts by recording account information.
* Provide information about products and services.
* Communicating with customers, whether face-to-face, over the telephone, over the Internet.
* Making sales in certain situations, such as encouraging customers to upgrade to better products or services.
* Using Photoshop in making fliers and pictures to market the company.
* Attracts potential customers by answering product and service questions; suggesting information about other products and services.
* Opens customer accounts by recording account information.
* Maintains customer records by updating account information.
* Resolves problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution.
* Contributes to team effort by accomplishing related results as needed.
* Prepares product or service reports by collecting and analyzing customer information.
* Contributes to team effort by accomplishing related results as needed.
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