Marwa Mahmoud Hdaib

Senior Administrative Assistant - CDM Smith - International Inc -for the following project.

-Rehabilitation of Zara Ma’in Water System Pump (Funded by USAID)
-Jordan Water Infrastructure Tafileh WWTP. (Funded by USAID)
-Jordan Water Infrastructure North Aqaba WWTP. (Funded by USAID)

 Schedule and confirm appointments and meetings with clients, customers, and supervisor.
 Open, read, route, and distribute project incoming mail and other material.
 Provide office logistics support in terms of typing correspondence, photocopy, scan documents and binding.
 Assist in preparing tenders documents (hard and soft copies) and ensure they are delivered within the deadline.
 Handle sensitive information in a confidential manner
 Manage the correspondence archiving, filing system and ensure electronic and hard copies of all correspondence are organized in the project files and project archiving system.
 Ensuring completing the timesheets of consultants working in the office.
 Provide translation / interpretation from Arabic to English and vice versa upon request.
 Manage stationery and office supplies needs orders.
 Any other tasks requested by the supervisor or team leads or management to handle and complete special projects and miscellaneous assignments as required.
 Report any technical and IT matters to IT specialist and follow up to make sure the work is running efficiently.
 Manage project petty cash in coordination with Accounting Department.
 Submit and reconcile expense reports in coordination with Accounting department.
 Ensures maintenance of office, utilities and other properties, coordinate repairs and ensure arrangement for official functions.
 Replenishment of pantry, business cards and stationary items.
 Assists in processing company’s business license.
 Track the office equipment and furniture in Inventory system and update the status of items and maintain the inventory records on monthly basis.
 Implement the monitor the health and safety measures and procedures according the CDM Smith health and safety policy.
 Provides logistical support for office personnel, outside consultant field trips and international visitors including making hotel reservations and arranging transport in coordination and approval of Administrative Manager.
 Develops and maintains list of staff travel.
 Responsible for workshop, training, or meeting arrangement and assists the official administrative duties related to the event.
 Prepares and maintains workshop/training/meeting attendance list and other documentations

(West Zarqa Force Main to Khirbet As Samra Project funded by KFW)

 Manage construction office administration issues, including office logistics.
 Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
 Maintain updated office contact list.
 Arrange meetings, Schedule and confirm appointments for clients, customers, or supervisors.
 Compose, type, and distribute Meeting Minutes, routine correspondence, and reports.
 Follow up on health insurance issues for project employees.
 Greet office visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
 Open, read, route, and distribute project incoming mail and other material.
 Coordinating with IT specialist.
 Manage the correspondence filing system, ensuring electronic and hard copies of all correspondence are organized in the project files.
 Uploading a copy of the project files to Project Wise.
 Manage project petty cash in coordination with Accounting Department.
 Manage stationery and office supplies needs orders.
 Arrange for office equipment maintenance as needed.
 Responsible for ensuring efficient internal and external office communications including telephones, faxes, and email/internet.
 Ensure timesheets are completed for all consultants working on the project.
 Assist with basic translation from English to Arabic and Arabic to English.
 Use software programs to update and keep track of the cost of building materials and labor for each project.
 Assist project managers by updating the information needed to create reports.
 Assist to check and verify staff claims and invoices for project team.
 Ensured that Purchase Requests, contracts, and payments were submitted on time.
 Maintained inventory records for office.

Take possession of a company’s property, including its files and records.
• list the people who are owed money and how much they are owed.
• list the people who must contribute to the company’s assets on its winding up and how much
they must pay
• Investigate the company’s affairs.
• Sell the company’s assets.
• Pay the company’s debts in the order the law states.
• Give any remaining money to the members in line with their entitlements.
• Follow up Company cases in courts.
• Collecting employment and tax information
• Ensuring background and reference checks are completed.

in arbitration hearings
• Follow-up dates of the court hearings.
• Prepare and print regulations lawsuits.
• Follow- up of customers’ payments and collection.
• Follow-up of banks situation and deposits
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying,
and transmitting text, data, and graphics, coordinating case preparation.
• Maintains attorney calendar by planning and scheduling conferences, teleconferences,
dispositions, and travel; recording and monitoring court appearance dates, pleadings, and
filing requirements; monitoring evidence-gathering; anticipating changes in litigation or
transaction preparation requirements
• Represents attorney by communicating and obtaining information; following-up on
delegated assignments; knowing when to act and when to refer matters to attorney.
• Maintains client confidence by keeping client/attorney information confidential.