Area Logistics and procurement manager
Danish Refugee council
Total years of experience :8 years, 7 Months
- Procurement: Manage the procurement department in North Lebanon to deliver procurement activities in line with the DRC Operations Handbook and ensure that these activities are timely, effective and efficient in meeting the needs of program delivery.
Responsible on issuing and following-up on all RFQs and RFPs raised in North Lebanon as well as being the leader/responsible of the RFQ Opening Committee, Bid Evaluation & Contract Award.
Support the drafting of grant proposals, ensuring that logistics requirements and costs are adequately taken into account and that program delivery timelines are feasible, and assist program procurement planning.
Conduct national tenders for large scale procurements, such as construction and rehabilitation sectors, including preparing bid documents, managing pre-bid meetings with suppliers, participating in evaluations, managing due diligence processes and preparing contracts.
Develop registered supplier lists as well as framework agreements for regularly used goods and services and monitor performance of existing suppliers and contractors.
- Fleet management: Manage the North Area fleet in compliance with the DRC Operations Handbook, and enforce standard operating procedures on movement planning, vehicle maintenance and mandatory equipment and ensuring fleet size is appropriately balanced in terms of cost effectiveness vs meeting program needs.
-Warehousing, asset management and IT: Responsible for overseeing warehouse management including ensuring warehouse documentation is maintained in accordance with DRC policies, overseeing deliveries to and dispatches from the DRC warehouses, and ensuring quarterly physical inventory of existing stock.
Provide updates on stock to program colleagues. Provide oversight for delivery of IT strategy and activities, reporting any issues which require further support.
-Management and capacity building: Direct line management of North Area procurement and logistics staff ensuring appropriate terms of reference and segregation of duties. Build the capacity of the team by providing job training and guidance. Support delivery through DRC implementing partners, assisting in the assessment of potential partners, capacity building them in terms of their procurement and logistics capability, and auditing their compliance to procedures.
Monitor and plan the budgets for logistics spend items. Ensure submission of monthly logistics Sit-rep
Coordination:
• Participate in the sizing of proposals and strategic evolution of activities;
• Be the focal point for inter base logistic concerns;
• Participate in the daily management of the security in coordination with FSO upon request;
• Attend the weekly coordination meeting;
• Propose relevant adaptation of the organisational chart and job descriptions;
• Attend the Monthly National Logistic Meeting;
• Attend the Logistic Meeting with other INGOs on the base area;
• Participate on the edition and update of logistic policies;
Team management:
• Ensure the recruitment of my team according to the HI internal Regulation;
• Train the staff under my supervision and develop their skills to empower their job description;
• Ensure the Human Resources management of my team (recruitment, job description, introduction briefing action plan, individual follow-up meeting, individual support, appraisals, etc.);
• Ensure the daily management of my team (leaves, attendance, meeting, weekly objectives);
• Ensure that my team has a correct knowledge and compliance with the internal rules and regulations, especially with the ethics dispositions regarding respect of the beneficiaries;
• Carry out disciplinary measures if necessary according to the internal regulation and in collaboration with the head of base.
• Ensure conflict resolution (personal and professional) within my team and inform my line manager.
• Ensure of the professional evolution of each member of my staff, and its development within the mission;
Purchase management:
• Be the Purchase focal point for the entire Base;
• Ensure a professional relation with suppliers;
• Ensure that the Purchasing Procedure is implemented, understood and respected on my base;
• Validate purchases.
• Ensure that the purchases meet the needs, cost, quality & delivery time requirements, having in mind quality and sustainability of the purchased items;
• Ensure that the collected purchase documents are compliant with HI procedures;
• Editing contracts when the Purchase Procedure requires it;
• Ensure the accurate updates of HI purchase follow-up tools;
Stocks management:
• Ensure that the Stock Procedure is implemented, understood and respected on my entire base;
• Ensure optimal storage conditions;
• Ensure the respect of Stock Management rules and that the related tools are properly used (Stock Requests, Stock Returns, Reception Forms, Delivery Notes, Waybills, Stock Cards and Bin Cards);
• Ensure the accurate update of the follow-up tools;
• Ensure that control is done at reception and delivery of items with the support of the applicant if needed;
• Ensure that the stock report and monthly physical inventory are properly done, documented and matched;
Fleet Management:
• Ensure that Fleet Policy is implemented, understood and respected on my entire base;
• Ensure the respect of Fleet Management rules (including security rules applicable to vehicle movements) and that the related tools are properly used (Movement Plan, Log Books);
• Ensure a proper coordination of movement plans;
• Ensure that the monthly motor cost follow-up is properly and accurately filled out;
Premises Management:
• Define the needs and propose solutions in term of premises;
• Ensure that Premises meet the minimum safety and security requirements on my entire base;
• Supervise the Facilities Assistant on the overall maintenance of the HI premises;
• Insure the follow up of premises contracts;
Equipment management
• Ensure that Equipment Management Policy is implemented, understood and respected on my entire base;
• Train (or supervise the training) users on how to properly use the equipments;
• Ensure the accurate update of the follow-up tools;
• Ensure that the documents related to equipment management are compliant with HI policy;
Reporting:
• Report on a monthly basis, inventories, follow up tools and narrative to my Technical Advisor;
• Provide the line manager a weekly activity report if requested;
-Ensure and develop an efficient logistical support and operational framework: Procurement management, Stock management, Fleet management, equipment follow up and supervision, base management etc.
-Ensure the implementation and the respect of all HI procedures (Procurement, Stock management, equipment, general logistics) with the staff under my responsibility.
-Support the hiring training of logistics assistants.
-Ensure the logistics monthly reports to the line manager
- Organize and ensure an efficient logistical support of the Base and sub-base and check the follow up of all HI procedure (Fleet, Procurement, Stock management, general logistics).
- Supervise all related activities, by managing logistics teams.
++Logistic tasks: Global management of the offices in North Lebanon in term of Fleet management, purchase, stock management and general Logistics management.
• Ensure a smooth coordination and communication with the logistics assistants.
• Provide logistics support and advice to Program staff to ensure a smooth program implementation.
• Improve if needed the processes (purchases, stock management, movement, planning…), and ensure their application.
++Team management: Recruit and develop skills and capacities of team
Ensure the daily management of my team (job description, introduction briefing action plan, objectives, individual follow-up meeting, individual support, etc.)
Ensure conflict resolution (personal and professional) within my team.
++Purchase management: Organize the planning of the purchases and define the priorities of the items needed.
-Follow up of the purchases.
-Organize the identification of suppliers, and the collection of quotations request.
-Ensure the quality of the purchase and the delivery deadlines; •
++Equipment management: follow up of the equipment in link with Country Log.
- Ensure the security and the follow up of the equipment used on the mission (identification, inventory, affectation, equipment files)
++Stocks management: Ensure the respect of HI stock management procedure.
-Ensure a good level of stock for logistics related items
-Check that the regular inventories match with the theoretical stock (weekly, monthly, at the end of each program, yearly) for the different items stored within the mission (projects and logistic items), and ensure it is spread to the programs
-Ensure the storage management procedures are respected : Stock items request, stock cards, bin cards, Delivery Notes.
++Fleet Management: Ensure the respect of HI vehicle management procedure; log books, use of the vehicles…
- Supervise the general follow up of the emergency operations vehicles (consumption checks, movement planning, movement tracking, etc.)
- Ensure that regular maintenance on the different vehicle of the emergency operations is done when needed by the rented car company.
Handle transport follow up, and the follow up of fuel supply with fuel stations
-Ensure that fuel consumption report is done regularly, crosscheck the data • Define the more relevant means of transport for goods delivery and process the administrative formalities related to (by road, by plane, by boat, etc.)
++Training / reporting: Train the staff under my authority
-Provide the line manager a weekly activity report and forecast (Procurement, Stock, Assets) if requested.
- Immediate feedback in case of incident in and around our working area to the line Manager.
- Premises management: Ensure the good coordination of maintenance of the office and accommodations.
Ensure the supply of domestic gas, drinkable water and other welfare items in the office and accommodations.
-Plan the request in advance for all stock material needs in offices and accommodations
-Inventory set up and follow up of the premises
Logistic Supply Assistant - Handicap International
Logistic tasks (Purchases, stock management, and purchase follow-up, Focal point for all the PSRs and POs for north base…).
• Purchase management (purchase quality and the delivery deadlines, value for money having in mind quality and sustainability of the goods, packing list and waybill for the items, communication with the program managers at all the level of the purchase process, make sure the follow up of the purchases is good, completely filled (TSA) and updated weekly, etc…).
• Equipment management (follow up of the equipments”TSE”, equipments identification code, inventory of all equipments etc…).
• Training / reporting (Provide the line manager a weekly activity report and forecast “Procurement, Stock, Assets”, Provide the line manager a Monthly activity report (Narrative Logistics Report, Fuel report, Stock Report, feedback in case of incident in and around our working area to the line Manager).
• Stock Management (Stock items request, stock cards, Delivery Notes. Ensure the follow up of the equipment used on the mission (identification, inventory, affectation, equipment files) through a weekly update if requested by line manager, Crosscheck regularly the data between deliveries from warehouse and programs data “donation certificates” etc...).
• Premises and offices management (Supply Gas and drinkable water in the offices and guesthouses, Supervise and prompt the line manager about the needed maintenance reported by the maintenance operator in guesthouses and offices for direct action, Plan the request in advance for all welfare stock material needs in offices and accommodations, etc…).
• General Tasks (Provide logistics support and advice to Program staff to ensure a smooth program implementation. • Improve if needed the processes “purchases, stock management, movement, planning…” and ensure their application, send the soft copy of PSR and purchase file to Country Log for the updating of National TSE, physical inventory for all stocks and equipments on a weekly or monthly basis, Ensure the storage management procedure).
• Assists auditors for the purpose of providing supporting documentation and/or information on internal process that is required for
• Audit
• Maintains a wide variety of financial information, files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Reconciles a wide variety of financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Acquire the knowledge of using MIDAS (accounting and financial system for the whole company for all the payables, expenses, payrolls, inputs and outputs )
• Reporting sales evolution to the general manager following the sales target, weekly, monthly & yearly reports, forecast for next months.
• Prospects to identify potential customers, competition in Tripoli.
• Creating new customer database.
• Opening new markets for our new products..
• See to it that the sales team is maintaining a high quality level of service.
• Helping organize promotions
• Taking over the daily tasks if the manager is absent due to some reason
- Offering the best services for the clients by projecting the best image of the Co. in line with the policy of Options Megastore.
- Sales reporting and business plan development for future sales targets
- Preparing price offers, advising clients regarding the best product which meet their requirements.
2008-2011: Bachelor of Business Administration at the University of Balamand, Kalhat (El-Koura). 2006-2007: Ecole Secondaire Orthodox ( Al- Koubba ) 2005-2006: Saint-Elie (El-Mina) 1993-2005: Rawdat El Fayhaa secondary School
