Mary-Ann Toledo CMA CPA

• Prepares the monthly forecast and cashflow for Donor Relations &
Partnership Department.
• Supports the Donor Relations & Partnership Department for the annual
budgeting exercise.
• Coordinates and supports for the completion of reports to different
stakeholders (IACAD, MBRGI, External Auditor).
• Prepares the monthly bank reconciliation and consolidation of multiple
bank accounts.
• Coordinates and supports all departments for quarterly monitoring of
organization KPIs.
• Raises invoices, prepares receipts, and account all donations in the
accounting system.

• Prepare monthly management reports and consolidation for Restaurant
branches.
• Ensures compliance with accounting policies and regulatory
requirements.
• Lead yearly financial and quarterly VAT audit and abide by federal
regulations.
• Aid management in financial decisions.
• Prepares financial schedules and reconciliation of accounts.
• Negotiating and maintaining relationships with key business partners.
• Evaluate and find products, services and vendors and comparing prices
and quality to ensure the best deal.
• Gather payroll data and monthly processing of WPS for salary of
employees.
• Compile and update employee records. Assists in preparation of
contracts.
• Analyzed capitalization of fixed assets and checked depreciation
schedules.

• Prepare management reports and consolidation.
• Assess the accuracy and completeness of financial statements and accounting records.
• Manage and comply with local government monthly reporting requirements and tax filings.
• Ensure compliance with accounting and finance standards, best practices, and government regulations
• Analyze business operations, financial commitments, costs, revenues, and trends to develop projections for future revenue and expenses.
• Responds to financial inquiries by gathering, analyzing, summarizing, and interpreting data.
• In charge of month-end close processes which includes monthly accruals and prepayment amortizations, running fixed asset depreciation, and correcting and adjusting journal entries.
• Coordinate in external audits by providing documentation of processes, reconciliations, completing audit samples, and explanations.
• Ensure timely, accurate intercompany accounting and the matching of intercompany balances with counterparties.

Complete account reconciliations and process adjustments.
•Performing billing, payment allocation, and collection (freight & warehouse).
•Summarizes and dispatches invoices for individual clients.
•Makes the requests for credit note approval from top management and records upon approval.
•Records bad debts and writing off receivables on top management’s approval.
•Monitor customer account details, and identify non-payments, delayed payments and other irregularities.
•Investigate and resolve customer queries and liaising with other departments to ensure that they are resolved.
•Prepares, records bank deposits and monitoring transfers.
•Maintains records of postdated cheques and setting them off on the clearance date.
•Prepares receipts and sending them across to clients on the time of collection.
•Processes journal entries to ensure accounts are properly reconciled.
•Set up new customer on the company’s system and the management approved credit terms (both local & overseas).
•Set up new vendor on the company’s system upon management’s approval (both local & overseas).
•Verifies and records the suppliers’ debit notes/invoices/credit notes.
•Reconciles and offsets (payables/receivables) clients’ & vendors’ subsidiary ledgers.
•Reconciles the company’s standing guarantee account to Customs and make sure that invoices are timely paid.
•Approves payment of Customs duties, storage and demurrage and follows up the immediate payment from the clients.
•Opens and cancels jobs in the system.
•Prepares actual and projected collection reports.
•Performs profit analysis for each service jobs.
•Prepares audit confirmation letters and confirming clients’ audit requests.
•Provides the sales report monthly.
•Coordinates the status of the shipment to the customers.
•Communicates with the shipping/air lines & agents to ensure prompt pick-up & delivery of shipments.
•Liaised with different departments within the company to facilitate the shipments.
•Gives shipping charges quotation to the clients.

• Responsible for the timely and accurate preparation and distribution of monthly & annual internal financial statements and reports to management and company owner.
• Adhered to the month end close checklist to ensure all month end procedures were fully completed under the strict time schedule.
• Analyzed monthly balance sheet accounts for corporate reporting
• Created periodic reports comparing budgeted to actual costs.
• Filed tax returns and prepared governmental reports in compliance with strict standards.
• Maintained integrity of general ledger including the chart of accounts.
• Performed monthly reconciliation of inventory accounts and conducted physical inventory audits.
• Supported and reported prior/current period adjustments and maintained bank reconciliations.
• Checked the accuracy of monthly accruals.
• Checked and recorded monthly payroll prepared by HR department.
• Reconciled the inter-branch & HO transactions.
• Revaluates foreign currency rates every end of the month.
• Monitored and reviewed accounting and system generated reports for accuracy and completeness.
• Analyzed monthly capitalization of fixed assets and checked depreciation schedules.
• Performed debit, credit and total accounts on computer spreadsheets/databases, using specialized accounting software (Winspeed)
• Liaised with company’s external auditors (Both audit firm and government auditors) to ensure a timely financial statement audit and in compliance with International Financial Reporting Standards.
• Analyzed and researched reporting issues to improve accounting operations procedures.
• Involved in implementing new internal control measures
• Managed accounting clerks, team of three. Evaluates subordinates on a yearly basis to motivate and ensure their quality of work and performance.

Perform month-end closing functions and finalized monthly and yearly Cost of Sales submitted to management.
•Ensured compliance with accounting deadlines.
•Calculated and updated prices of goods exported.
•Checked and recorded daily receiving (purchases) reports.
•Supervised monthly and yearly actual inventory counts.
•Partnered with individual manufacturing departments to increase understanding of costing procedures and methods for increased costing accuracy.
•Costing of machine jobs and construction projects.
•Cooperated with engineering manufacturing and corporate accounting to verify that quality standards and reporting are met.