Event and operation assistant
Amwaj Catering Services Company
Total years of experience :10 years, 1 Months
Provide prompt and courteous customer service to all guests visiting the HBKU Student Center.
Responsible for setting up work schedule through coordination with the Guest & Events Supervisor.
Assist individuals through recommending and distributing available resources such as facilities,
tenants’ services, information through posters and brochures as well as verbal information etc. Have
awareness of the daily event schedule and major locations in the building Handle all incoming/outgoing
physical mail / calls and have it distributed via the appropriate channel. Handle walk-in-reservations
for limited venues on the Event Management System (EMS). Responsible for filling the Facilities
Management (FM) online log sheet and other paperwork. Coordinate with Facility Officer to ensure
that safety and HSSE requirements are followed for major events Manage the Information Desk email
account (send and receive e-mail promptly). Send necessary maintenance requests to HBKU Student
Center FM and for logistics and Material Movement for Events via Cafm request ( Marafiq/Archibus web
central). Assist with the tracking and ordering of event furniture and event supplies Be knowledgeable
of Events Management Software (EMS) and the processes contained within. Be knowledgeable of
all HBKU Student Center emergency evacuation procedures. Conduct onsite visits with contractors,
caterers, etc. and assist in event set up, rehearsals and technical testing when required Managing
the student employees timesheet Provide the daily events schedule to security, cleaners, and other
parties/staff as appropriate.
Other duties as assigned
Responsible for organizing, recording, and maintaining comprehensive document files and record system.
A construction Document Controller is a clerical specialist who manages various aspects of document control, including
document archiving and document imaging.
Document Controller help companies adhere to record retention policies, safeguard information and retrieve data more
effectively.
The Document Controller usually works with documents such as engineering drawings, inspection instructions,
confidentiality agreements, material specifications and mixing instructions.
A Document Controller maintains and manages all important documents either for a particular project or whole
organization and assures that it is easily accessible and stored.
Strong interpersonal, communication and customer service skills are also essential because Document Controller
regularly communicates with internal and external business partners.
Minor Tasks:
Prepare, operate, and update Document Control Procedures in line with Companys Document Management System.
Ensure proper document control support is given to each project.
Create Document Control and correspondence folders for individual projects.
Listing out the documents and documenting the project detail.
Categorize files and retrieves document using specific classification and organization system.
Responsible for the orderly recording and keeping of physical and electronic documents including distributing new
documents and discharging obsolete records.
Keep records and logs of document retrieval, update, distribution and removal.
Typing of site documents and follows up of all the site needs.
Make sure that controlled copies of latest approval documents and drawing are given to the appropriate staff,
subcontractors, and suppliers as applicable.
Maintain updated records of all approved documents and drawings and their distribution clearly.
Performs other related works assigned from time to time.
Maintained and reviewed Employees Daily Attendace Record and kept track of employees absenteeism.
Was responsible to keep track of Employees Transfers, Resignations, and Exemtpions to keep the Payroll Records
updated.
Updated on regular basis the Payroll Database back-up files.
Processed employees payroll which included earnings and deductions.
Prepared and validated corrected timesheets, as required.
Collated all supporting documents required to prevent shipments from damage or loss. Was responsible to track and monitor all shipments and pending Orders/Deliveries.
Was responsible to liaise with Internal Departments to confirm expected delivery dates of shipment or delays. Was reponsible to take down the Minutes of the Meetings.
Was responsible to file and maintain all Original (hard and soft copies) of all shipping documents and technical certificates and receipts.
Created and modified documents using MS Office (Word, Excel, Powerpoint). Was responsible to provide Reports for Materils Received (MRR).
Was responsible to provide Request Document for the Inspection of Materials (FIN/FMIR) to QA/QC. Provided OSIDs (Overage, Shortage, Incorrect, and Damages) Materials
Compiled documents such as FIN/FMIR, MRR, and OSDs Report and kept organized to easily access all record according to category.
Was responsible for the operation of FMCS (DMCS+) Field Material Control System.
Project
Greeted customers as they arrive
• Managed seating arrangements
• Provided menus and take orders
• Served food and beverages
• Offered welcome drinks to customers
• Took orders and delivered food
• Ensured accuracy and speed of order
• Assisted in the kitchen when needed
• Cleaned and bussed tables as needed
• Know how to get Banquet Reservation and Room Service Orders