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Mary Grace De La Rosa, Admin Assistant

Mary Grace De La Rosa

Admin Assistant·Ali Abdulwahab Al Mutawa

Kuwait

Diploma, Computer Application

Work experience

Total years of experience: 19 years, 8 months

Admin Assistant

December 2017 - Present

Ali Abdulwahab Al Mutawa

As Salimiyah, Kuwait

December 2017 - Present

responsible in making quotation and delivery note, invoices, financial statement, clerical work like, creating team memo, updating the team regarding their visa status, receiving orders from suppliers, contacting person in charge of the ongoing projects, coordinating with production team and designers, filing and other office work related.

Company industry:
Distribution, Supply Chain & Logistics
Job role:
Management

Sourcing and Purchasing Coordinator

November 2014 - May 2017

Internationational Trading Center Company

Al Kuwait, Kuwait

November 2014 - May 2017

• Generally responsible for developing bid packages
• Submitting Request for Quote (RFQ)
• Negotiating terms and conditions
• Create PowerPoint Presentation
• Briefing the sales person in charge
• Awarding purchase orders and expediting in support of various projects
• Responsibilities also include subcontracting
• Executing sourcing agreements and writing company procedures
• This work will be performed with minimal supervision
• Database compilation
• Generate memos, emails and reports when appropriate
• Answer incoming calls and assume other receptionist duties when needed
• maintain office supplies for department
• prepare and modify documents including correspondence, reports, drafts, memos and emails
• assist in resolving any administrative issues

Company industry:
Purchasing & Procurement
Job role:
Purchasing and Procurement

Store in Charge

October 2012 - September 2014

Al Sayafe Medical & Pharmaceutical Company

Al Kuwait, Kuwait

October 2012 - September 2014

Oct. 31, 2012 - present Al Sayafe Medical & Pharmaceutical Company
Store in Charge
Al-Sharq, Kuwait
Duties and Responsibilities:
• Maintain quantity accuracy of item receive from shipment purchase by the purchaser
• Observe the in and out movements of items to identify the most saleable products
• Inputting item received details as per invoice to the system used by the company, for record and system identification purposes
• Provide customer service ( preparing their orders received via e-mail, fax or phone call and attend to customer's complaints and enquiries
• Coordinate with the finance and accounting department for suppliers and customers invoices issues and accounts
• Issue invoices as per customer orders and maintain proper filing of documents for finance and future reference
• Maintain accuracy of the stock between physical quantity and the records
• Observe subordinates progress and performance towards work, and conduct investigation regarding irregularities
• Performed various secretarial/clerical duties such as documenting, photocopying, faxing, mailing, and organizing filing system.
• Answered telephones and transferred calls to appropriate staff members.
• Sorted and distributed incoming communication data, including faxes, letters and emails.

Company industry:
Medical Hospital
Job role:
Purchasing and Procurement

Cashier, Customer Service

October 2007 - July 2012

Al Safat Dhiafa Company

October 2007 - July 2012

Oct. 6, 2007 - July 19, 2012 Al Safat Dhiafa Company
Cashier, Customer Service
Al Othman Street, Hawally, Kuwait

Duties and Responsibilities:
• Receive and disburse money in establishments other than financial institutions. Usually involves cash registers, or related equipment. Often involved in processing credit or debit card transactions or Knet.
• Provide reports regarding store issues, progress, sales and inventory
• Show enthusiasm towards work to show good leadership and to motivate co-staff to provide good quality of service
• Provide high standard customer service

Company industry:
Catering, Food Service, & Restaurant
Job role:
Customer Service and Call Center

Quality Inspector

January 2006 - July 2006

House Technology Industries Pte., Ltd

January 2006 - July 2006

Jan 21, 2006 - July 5, 2006 House Technology Industries Pte., Ltd.
Quality Inspector
Philippine Economic Zone, Cavite Philippines

Duties and Responsibilities:
• Checking and preparing the check sheet before starting the production
• Preparing hard copy report regarding production progress
• Responsible in checking the quality of the finished products before the shipment for export

Company industry:
General Engineering Consultancy
Job role:
Quality Control

IT Office Assistant

August 2005 - November 2005

House Resource Development (S) PTE., LTD

August 2005 - November 2005

Aug. 11, 2005-Nov. 10, 2005 House Resource Development (S) PTE., LTD.
IT Office Assistant
Philippine Economic Zone, Cavite Philippines


Duties and Responsibilities:
• Responsible in updating the production computers layout
• Responsible in software and hardware installation for the production projects
• Monitoring the computer users if they are complying to companies computer usage regulations

Job role:
Information Technology

HR and General Service Department Clerk

September 2004 - June 2005

MD TECH Philippines Incorporated

Philippines

September 2004 - June 2005

Duties and Responsibilities:
• Responsible in making daily, weekly and monthly production reports
• Attend and make summary report for administration meeting (minutes of meeting)
• Provides reports regarding employees offenses and issue disciplinary action as per the verdict of the management approval
• Circulate production documents
• Responsible in encoding inventory records
• Accepting important calls and assisting the production manager in every aspects related to plant production

Company industry:
Industrial Production
Job role:
Administration

Education

Pangasinan Colleges of Science and Technology

April 2004

April 2004

Diploma, Computer Application

Philippines

Skills

ACCOUNTING
Beginner
ACCOUNTING
Beginner
AND ACCOUNTING
Beginner
AND ACCOUNTING
Beginner
BUYING/PROCUREMENT
Beginner
BUYING/PROCUREMENT
Beginner
CASH
Intermediate
CASH
Intermediate
CASHIER
Intermediate
CASHIER
Intermediate
CREDIT
Beginner
CREDIT
Beginner
CUSTOMER SERVICE
Intermediate
CUSTOMER SERVICE
Intermediate
INVENTORY
Beginner
INVENTORY
Beginner
PROGRESS
PROGRESS
SALES
Intermediate
SALES
Intermediate

Languages

Arabic

Beginner

English

Intermediate