HR Officer
Al Maha Academy For Boys - Ta'allum Group
Total years of experience :12 years, 7 Months
• Responsible to assist Principal/Heads of Schools/Managers on disciplinary matters.
• Provide all recruitment administration support to the managers, the principal, and the head office HR.
• Prepare annual manpower plan & budget in close coordination with School Heads, Principal, and Head of HR.
• Prepare an organization chart (in-line with the approved manpower plan) in close coordination with the Principal & Head of HR.
• Process monthly payroll, leave settlements, final settlements, staff other payments, and annual ticket allowance.
• Responsible for approving all the leaves in the system in compliance with the policies and procedures.
• Administer 100% of the probationary review period reports.
• Receive and process all request for staff training requests and maintain all employee training records.
• Ensure staff requests are attended to and processed in a timely and accurate manner.
• Aid in contract administration for employees and oversee employee onboarding (required documents, accommodation, flights, and other logistics in coordination with the PRO and the head office HR.
• Responsible for Writing all the HR letters needed in the school (contracts, NOC, experience letters, Memos...etc).
• Responsible for the process of issuing RPs, work permits, and the process of renewing RPs, and work permits.
• Work alongside the PRO to maintain and update visa statuses.
• Arrange visas and accommodation as and when requested.
• Prepares reporting by collecting, analyzing, and summarizing data and trends.
• Discusses manpower plans and recruitment processes with 10 department managers; provides close support to them and fulfills 85% of it.
• Write, formulate, and manage employment and promotion announcements twice a year.
• Prepares and maintains 76 descriptions for 10 departments.
• Draw organization structure with reporting lines for 10 departments.
• Prepares and maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Participates in developing department goals, objectives, and systems for 10 departments.
• Manages the semi-annual performance appraisal process.
• Manages and implements all benefit programs to increase employees retention.
• Develop monthly reports and analyses to be submitted to the direct manager to reveal achieved versus planned objectives.
• Hears and resolves employee grievances, and counsels employees and supervisors.
• Design a filing and retrieval system, keeping past and current records.
• Conducts exit interviews for resigned employees, analyze the results, and suggest corrective actions accordingly.
• Maintains and updates 85% of the job descriptions.
• Conducts competency-based interviews (internal/ external).
• Works on the grading structure and salaries restructure for the logistics and sales departments.
• Responsible for the HRIS (Manage all employees’ data regarding hiring, change of status, promotion, & transfer).
• Project member in Oracle implementation.
• Responsible for the Mobinil Account in the company by revising the invoice of more than 2000 phone numbers monthly(activation, termination, migration, and buying anything from Mobinil).
• Responsible of all the reporting system of the department (Recruitment, probation period, hotline, exit interview, new ideas, & change of status, etc.) to be reported monthly.
• Responsible for the ISO in our department.
• Coordinate 100% of the training plan annually.
• Organizes 100% of the logistics training and collates the evaluation forms.
• Schedules, coordinates, monitors, and tracks 100% of the courses/workshop training sessions for reporting purposes.
• Produces 100% from the certificates of attendance for internal courses and ensures all sign-in sheets and post-event evaluation forms are returned, reviewed, and collected in one report.
• Interview and hires 85% from the logistics MPP
• Provide all recruitment administration support.
• Administer 100% of the probationary review period reports.
• Ensures the relevant CVs database is up to date and accurate.
• Carry out any other reasonable ad hoc duties in order to support the HR department.
• Responsible for entering data and changes in the PMS.
• Responsible for all the administration work of the performance system.
• Extract data from the system end of June and December to analyze it.
• Assists in the development of HR policies and procedures.
• Assists in developing Employee Handbook with updated resolutions and other pertinent information, as needed.
• Reports birthdays and newly hired lists to publish on Intranet monthly.
• Assists in administration tasks related to CSR projects.
• Partner in the HR hotline call center and solve 95% of the received employees’ complaints.
• Draws 100% from the company's organization charts.
• Analyzes and presents employee satisfaction surveys to the managing director.