Total Years of Experience: 23 Years, 6 Months
October 2004
To Present
Office Administrator cum Personal Assistant to GM
at Deira Tower Estates LLC
Location :
United Arab Emirates - Dubai
• Manage all administrative tasks including scheduling meetings and conference calls, arranging travel and hotel accommodation.
• Communicate and handle incoming and outgoing electronic communications on behalf of the General Manager.
• Management of staff central records including leave and visa renewals.
• Management of office agreements with contractors. Maintain general filing system.
• Liaison with recruitment agents regarding temporary hire.
• Supervision of office IT equipment.
• Upkeep of office stationery including letterheads, envelopes, receipts, etc.
• Coordination of reception duties, through receptionist, and reception cover.
• Take minutes of meetings, make reports, emails, arranging meetings with clients and contractors and preparing correspondence on behalf of the GM.
• Preparation of bank slips and payment vouchers for contractors.
• Manage invoices and the budget for office stationary and supplies.
• Assisting GM from time to time on various projects
• Communicate and handle incoming and outgoing electronic communications on behalf of the General Manager.
• Management of staff central records including leave and visa renewals.
• Management of office agreements with contractors. Maintain general filing system.
• Liaison with recruitment agents regarding temporary hire.
• Supervision of office IT equipment.
• Upkeep of office stationery including letterheads, envelopes, receipts, etc.
• Coordination of reception duties, through receptionist, and reception cover.
• Take minutes of meetings, make reports, emails, arranging meetings with clients and contractors and preparing correspondence on behalf of the GM.
• Preparation of bank slips and payment vouchers for contractors.
• Manage invoices and the budget for office stationary and supplies.
• Assisting GM from time to time on various projects
May 2002
To October 2004
Secretary cum Sales Coordinator
at Supplies Store
Location :
United Arab Emirates - Dubai
• Well-developed skills in client’s negotiation, telemarketing and sales.
• Keep records of cash and credit sales on daily basis.
• Handling and coordinating office telephonic communications using switch board facility.
• Handling business correspondence and memorandum, office filing of statutory and confidential papers.
• Reviewing customer enquiries, preparing quotations, processing customer sales orders, liaising with suppliers for pricing and delivery details.
• Assisting with the progress of outstanding orders. Entering received shipment into the system.
• Coordinating shipment of orders from the warehouse, preparing delivery notes, documenting for invoice and generating reports as required. Prepares daily and monthly sales reports.
• Maintaining database of the customers and suppliers.
• Handling official travel and accommodation bookings for the sales and general manager. Handling official travel and accommodation bookings for the sales and general manager.
• Keep records of cash and credit sales on daily basis.
• Handling and coordinating office telephonic communications using switch board facility.
• Handling business correspondence and memorandum, office filing of statutory and confidential papers.
• Reviewing customer enquiries, preparing quotations, processing customer sales orders, liaising with suppliers for pricing and delivery details.
• Assisting with the progress of outstanding orders. Entering received shipment into the system.
• Coordinating shipment of orders from the warehouse, preparing delivery notes, documenting for invoice and generating reports as required. Prepares daily and monthly sales reports.
• Maintaining database of the customers and suppliers.
• Handling official travel and accommodation bookings for the sales and general manager. Handling official travel and accommodation bookings for the sales and general manager.
April 2001
To April 2002
Administrative Assistant
at Grand Tower Condominium
Location :
Philippines
• Provides secretarial and clerical assistance to the administration manager as well as maintain and develop an effective system of confidential information, essential records and documents.
• Assists the prospective clients to the available units. Provides required information about the unit.
• Coordinates to the requests and complaints of the tenant to the owners.
• Records maintenance and handling office filing of statutory and confidential papers.
• Assists as cash custodian, controls and disburse payables.
• Answering calls on behalf of the administration manager.
• Sorts incoming and outgoing mails and faxes.
• Assists the prospective clients to the available units. Provides required information about the unit.
• Coordinates to the requests and complaints of the tenant to the owners.
• Records maintenance and handling office filing of statutory and confidential papers.
• Assists as cash custodian, controls and disburse payables.
• Answering calls on behalf of the administration manager.
• Sorts incoming and outgoing mails and faxes.
September 2000
To March 2001
Receptionist
at ASTEC – Philippine Economic Zone Authority
Location :
Philippines
• Answers the telephone, provides information, takes messages and forward calls to staff or to voice mail system if requested.
• Maintains records of the attendance of the incoming and outgoing managers.
• Operates the paging system.
• Receives and distributes documents and letters of the company.
• Keep tracks of the incoming guests and clients of the company.
• Maintains records of the attendance of the incoming and outgoing managers.
• Operates the paging system.
• Receives and distributes documents and letters of the company.
• Keep tracks of the incoming guests and clients of the company.
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