Receptionist/Administrative Assistant
Mitsubishi Electric Corporation
Total years of experience :2 years, 9 Months
Answering telephone calls politely, quickly and efficiently using a NEC switchboard.
Acting as the first point of contact including welcoming visitors and guests.
Booking meeting rooms.
In charge of Documents (logging, circulation, emailing).
Managing Master File.
Sorting and distributing incoming mail to staff.
Recording and handling all incoming and outgoing couriers.
Drafting, finalizing & submission of letters.
Assisting Accounts and HR division.
Other Tasks as assigned.
Maintaining all documents related to tender/project or any designated subject including technical data, engineering drawings, and other project - related documents within a well-defined manner for maintenance and retrieval purposes.
Responsible for updating and register log and distribution of all Incoming & Outgoing Correspondence, Drawings and Invoices.
Preparing Monthly Invoices to Client
Preparing Fee Proposal and forwarded to Client.
Updating the Monthly Report, LPO, and Petty Cash in monthly basis and forward to accounts.
Proper filing for all the documents, achieved soft and hard files.
Other Tasks as assigned.
>Answers telephone and log calls to Maximo (software) in order the site supervisor will receive the complaint.
>Directly forward to site supervisor and log in to Maximo when receiving Call Contractor Notification from CAFM.
>Daily update reactive calls for SBV, SBR, AARP in excel file.
>Send daily PPM WR for Silaa.
>Prepare weekly PPM WR & Service Report (Ghayathi, Delma, Mirfa, MZ, Liwa) and send to Musanada (client)
>Prepare weekly report CSV
>Daily logged in Maximo the Ikea reactive calls.
>Coordinating and scheduling between clients & contractor in resolving day to day issues in the apartment & villas.
>Photocopying, filling, scanning and carrying out any other administration duties as and when required.
Meets and greets clients and visitors.
Answers telephone and transfer to appropriate staff members.
Creates and modifies documents using Microsoft office.
Performs general clerical duties but not limited to: photocopying, faxing, mailing and filing.
Maintains hard copy and electronic filing system.
Organize office, classroom, break room and maintain supplies and equipment.
Assists in Sales to further company objectives. Answers all client’s request and queries as per the training cost, course details and registration process.
Providing administrative support, preparing the monthly calendars for Public Schedules of training in the website.
Preparing proposals, agreements as well confirmation letters.
Maintaining a healthy relationship with existing customers while opening up fresh customers.
Updating the status of sales order in the database or computer.
Coordinating with clients with regards to training schedules, payment status and training confirmations.
Coordinate with the daily transactions in the office for operations and administrations.
Maintain confidentiality and sensitivity of information in accordance with the Policies and Procedures i.e., documents concerning team increments, bonus, promotion/demotion and other business transactions, professionalism and honesty in the workplace at all times.
Administrative role but not limited to and is exposed to highly efficient multitasking environment.
Assures overall office system is well organized, maintains updated filing system.
Graduated in Agusan Institute of Technology with Bachelor of Science in Commerce, major in Management in the year March , 2001. After graduation I had my OJT (on Job Training) in the same school at the office of the VP at the same time Masteral Department. After a few months I was absorb and became full time as a Secretary.