Finance and Commercial Manager
Servita Consulting DMCC
Total years of experience :15 years, 1 Months
• Managing the full accounting cycle of John Brown FZ LLC
• Oversee client billing and reporting of Carat Middle East & Vizeum FZ LLC
• Responsible in client billing, PO creations as well as recording of supplier invoices both in creative and media for Isobar FZ LLC
• Ensure accurate preparation of John Brown Tax invoices with reference to FTA VAT regulations. Implement strict monitoring of the invoices' ageing and regularly communicate with clients in relation to collection of payments.
• Perform Supplier reconciliation, invoice disputes and process supplier payments. Thorough review of supplier invoices is being conducted to ensure all VAT Tax invoices requirements are reflected in the invoice.
• Assist Finance Director as well as Managing Directors in forecasting and budgeting of Dentsu MEA FZ LLC & John Brown by preparing Forecasted and Budgeted reports and provide advise if necessary.
• Ensure on time preparation & submission of Month End closing reports such as Intercompany reconciliation & reporting, P&L, Balance Sheet and Client Profitability Segment reporting in SAP BPC (Business Planning & Consolidation).
• Conduct review on P&L variance analysis and provide explanation thereof
• Prepare & submit Dentsu MEA & John Brown ARM (Accounts Reconciliation Matrix) files to Finance Manager & Financial Controller
• Maintain, update and submit John Brown Dubai Monthly Accounting reports to John Brown UK
• Assist John Brown UK audit thru preparation and submission of audit requirements as well as responding to audit inquries
• Prepares payroll file as well as checking and booking of expense claims of John Brown Dubai employees
• Ensure VAT transactions are properly considered and VAT entries are booked in the system accordingly. Strictly observe closing of Output tax and input tax as well as RCMs during the month end closing.
• Responsible in filing VAT returns of John Brown to the FTA
• Handle full spectrum of financial and cost accounting role eg. AR, AP, GL, forecasting, budgeting etc.
• Responsible for day to day finance and accounts operations of Dentsu MEA FZ LLC and John Brown
• Perform full set of accounts and ensure timely closing of accounts.
• Perform project cost forecasts/budgets, cost tracking, monitoring and controls.
• Responsible for timely monthly financial statements, payments, cash-flow management reporting for submission.
• Perform cash flow forecasting, budgeting and working closely with the operations and project teams in analyzing margins, variances and cost
• Carry out company reporting to Local Management and UK Management
• Responsible in Audit planning and answering to audit inquiries
• Responsible in migrating the financials of the two entities from two different ERP to Visual Dolphin
• Responsible in preparation of Monthly Management reports as well as BPC reporting (Uploading of financials to SAP Business Planning and Reporting platform)
• Directly reporting to Finance Manager and Regional Financial Controller
Ensure finances are managed according to legislation, policies and procedures, and IFRS:
-Prepare detailed financial reports and statements.
-Provide financial and accounting advice, direction and leadership.
-Ensure compliance with financial legislation, policies and procedures.
-Develop and implement purchasing practices and monitor purchasing processes.
-Prepare tender documents and administer contracts.
-Respond to auditors’ comments concerning finances and operations and oversee required actions to address deficiencies.
-Establish and maintain cash controls.
-Monitor department spending and recommend corrective actions as necessary.
-Reconcile general ledger accounts.
Financial Accounting:
-Manage and review Qanawat general ledger entries, verify accuracy and compliance, and ensure that all entries are supported with valid documentation
-Handling the payables process including processing invoices, ensure accurate payments to CPs and other payables, monitoring payment terms and maintaining appropriate records & reconciliations
-Prepare monthly cash flows and cash forecast report to ensure sufficient funds for operating business
-Prepare monthly profit and loss statement.
-Monitoring bank accounts, follow up the bank transfers, and preparing the monthly bank reconciliations
-Track and monitor revenue for accuracy, verifying it against sub ledger report on monthly basis
-Maintain appropriate record for Fixed Asset and prepare Monthly depreciation Sheet
-Reviewing and handling the monthly payroll account
Bristish Embassy Manila
Asia Pacific Regional Corporate Service Centre
Accounts Payable Officer
Responsible for the accounts payable portion of the balance sheet for Southeast Asia, Northeast Asia and Oceania Regions.
Includes:
• Perform 3-way PO matching invoices; analyze and resolve invoice discrepancies in accordance to the standard process.
• Review all invoices, staff claims and travel advances for appropriate documentation (ie. Staff claim forms) and approval prior to payment. Enter invoices to the system within 24 hours of receipt in the mailbox with allowance for posts in old SLAs
• Process debit memos and coordinate with AR to invoice or re-invoice for any adjustments related to staff debtors and supplier’s refunds.
• Review validity and completeness of supporting documentations of invoices, staff claims and travel advances prior to creating payment batch for a particular Post
• Upload Prelim Pay register within the agreed timeline
• Process payment instructions through internet banking
• Key “face” to Post on key PO/AP/AR processes and link with CSM contact
• Focus on delivering key SLA/KPI targets of 97% for the Post and CSC Manila. Keep accurate recording of information for robust KPIs.
• Analyze issues and drive SLA compliance from Posts in the Hub
• Respond to audit inquiries in a timely manner, as required
• Perform other accounting duties as requested by the line manager.
• Liaise with internal and external customers, managing customer expectations to ensure delivery of a first-class service. Actively participate in regular catch-up calls and CSM meetings.
• Provide back-up for colleagues in other teams, and in other job functions e.g. AR
• Contribute towards wider RCSC Corporate activity
Bristish Embassy Manila
Asia Pacific Regional Corporate Service Centre
Accounts Receivable Officer
May 2, 2012 to June 30, 2013
Responsible for the accounts receivable portion of the balance sheet for Southeast Asia, Northeast Asia and Oceania Regions.
Includes:
• Posting of all receipts and other AR transactions onto PRISM (Oracle) timely and accurately. The expectation is that postings occur the same day the visa certificate was received.
• Maintaining thorough, well-organized consular certificates files by sorting and filing by Post
• Ensure network post spreadsheets are being processed and reconciled to PRISM on a monthly basis.
• Process, transmit and run transactions for excess funds to UK and other bank fund transfers.
• Perform bank reconciliations- reconciliation of the bank statement against the GL and reconciliation of any assigned clearing accounts.
• Perform reconciliation of Check A - cash, bank, and network post spreadsheet as well as generation of various reports to support the reconciliation. Liaises with CST to confirm balances as of a certain date
• Focus on delivering key AR targets/measures for the Post and Hub. Analyze issues and drive SLA compliance from Posts in the Hub
• Respond to audit inquiries in a timely manner, as required
• Perform other accounting duties as requested by the line manager.
• Liaise with internal and external customers, managing customer expectations to ensure delivery of a first-class service. Actively participate in regular catch-up calls and CSM meetings.
• Provide back-up for colleagues in other teams, and in other job functions e.g. AP
• Provide AR Process trainings to new hires.
General Accounting Supervisor - November 2011 to April 2012
• Review payment vouchers, accounting entries and adjustments prior to posting in the system
• Prepare financial reports for review and approval of the VP in Accounting.
Accounts Receivable Supervisor - April 2011 to October 2011
• Review customer’s statement of Accounts prepared by staff prior to delivery to Clients; Review and approved Accounts Receivable reports forwarded to Accounting Department
-Execute the day-to-day activities of audit engagements of various clients including Securities and Exchange Commission (SEC) registrants
- Identify and communicate accounting and auditing matters to senior associates, managers and partners
- Identify performance improvement opportunities
- Interact with clients to help ensure the information flow from the client to the audit team is efficient
- Understand and utilize EY’s Audit Methodology
• Worked in a BPO company and handled financial service
• Worked as an analyst who provides customer service with regard to their checking and savings account.
• Handled JP Morgan Chase account
External Vice President, SBC Junior Philippine Institute of Accountants, A.Y. 2007-2008 • NF Representative, SBC Junior Philippine Institute of Accountants, A.Y. 2004-2005 • Auditor, SBC Rotary Club (1st semester 2008) • SBC-JPIA’s representative to Young Entrepreneur’s Network (year 2006) • Member, Bedan Dance Theater • Member, Dulaang Bedista • Member, Youth for Christ • Member of Bedan Scholar’s Guild. (2005 and 2006) • Staff, Student Council Internal Vice President Committee A.Y. 2007-2008 • One of the Top 50 who topped the employment exam conducted by SBC Guidance Counselor Office.