Group Procurement & Logistic Supervisor.
CONTINENTAL GROUP
Total years of experience :15 years, 5 Months
1. Controlling the purchase and importing/Exporting of all procured items & receiving operations up to our store.
2. Interfaces with operations manager to plan and prioritize monthly procurement plan of multiple international suppliers and negotiating price and payment with delivery terms.
3. Preparing & processing purchase orders obtaining all internal approvals and maintaining records of all shipment received.
4. Implementing certain format to avoid situations like over-stocking or out-of-stock which cause production and financial losses.
5. In line of shipping document coordinating with suppliers to ensure that they are in compliance with customs rules and regulations. And for export shipments to our subsidiary preparing & processing all required supporting document and supervise shipping till shipment reach to destination.
6. Liaison with the management and store department to maintain optimum inventory.
7. Liaison with finance department for timely payment of PI. (Such as preparing the Letter of Credit & telegraphic transfer “TT”).
8. Developing reports on procurement and usage of material for top management.
9. Making recommendations & advising senior management on all purchasing issues.
10. Negotiation the freight with shipping line, Supervise shipping and receiving operations till shipment reach our store.
1. Attend enquiries and issues of customers and provide necessary assistance.
2. Scout for new clients through tele sales.
3. Prepare and send quotations/rate proposals as and when required.
4. Coordinate to obtain buying rates, follow-up, and send bookings to the overseas agent, once enquiry is materialized and updating the client regarding the same.
5. Assist and following up for clearance of shipments to specific customers, quoting the client clearance charge with custom duty amount, follow-ups with clearing agent and updating the client regarding the same.
6. Create invoice and follow-up for payment.
7. Handling various HR and PR activities including recruitment, onboarding, exit apart from interactions with regulatory bodies such as LMRA (Labour Market Regulatory Authority), SIO & MOL (Ministry of Labour) and manage visa and residency permits for employees.
8. Do all Ministry related works for the organization.
1. Handle administrative jobs, official communication with clients by mail
2. Attend phone Calls and answer on behalf of the Chairman.
3. Work closely with Chairman and Directorial staff, providing administrative support on a one-to-one basis.
4. Prepare agenda, organize meetings between the members and the Management team and take minutes of meetings and presentations both in Arabic & English.
Prepare proposals, responding to enquiries, receive and send mails, receiving calls, organizing and filing paperwork, documents and computer based information apart from arranging meetings and schedule for Management.