FINANCE MANAGER
Confidential
Total years of experience :14 years, 1 Months
• Responsible to direct and monitor the program finance office in accordance with company policies and procedures. Direct all financial activities and operations for the Multinational Forces and Observers Project, including payroll, treasury, invoicing, contract and subcontract payments and receipts, insurances and financial reporting
• Accountable for preparing cost proposal, handling data mining, research and compilation
• Formulating the policies and procedures for Finance Department
• Responsibilities include, but not limited to, financial management and cash mobilization in support of all project activities, project accounting and financial reporting.
• Review subcontractor invoices and timesheets.
• Prepare and release project payroll, converting same to project billing to the MFO. Coordinate and attend monthly and other audit review meetings with MFO and follows up as required.
• Oversee and control satellite financial activities at North Camp in accordance with project procedures.
• Prepare annual project budget and other cost, financial and management information studies as required. Approve all contract and subcontract payments and other fiscal documents related to the project within the limits delegated by HNSI|AECOM Corporate and/or the Program Manager.
• Act as Deputy Program Manager as needed
• Heading finance functions involving determining financial objectives, designing and implementing policies & procedures to facilitate internal financial control
• Monitoring preparation of statutory books of accounts, bank reconciliation and consolidated reports in compliance with time and accuracy norms
• Handling financial statements including trial balance, profit & loss accounts, age-wise accounts payables, receivables, balance sheets and monthly payroll
• Managing monthly collections between billing system & accounting system, debtors’ reconciliation, ageing and bad debts provisioning
• Formulating budgets, conducting variance analysis to determine difference between projected & actual results and implementing corrective actions
• Attending internal audit & evaluating internal control systems with a view to highlight shortcomings and implement recommendations made by auditors
• Overseeing the preparation of MIS including daily cash report, fund flow actuals (monthly & weekly), monthly purchase and sales data
• Computing & arranging deposit of taxes for timely completion of assessment and ensuring statutory compliance
• Accounting Software - Cost Point Financial /Cognos Reporting /Microsoft Excel
• Leading a team of 10-15 Accounting, Finance and Travel Specialists
• Serving as a Business Advisor to Corporate Senior Management Team (PMO) regarding risk mitigation / compliance
• Accountable for preparing cost proposal, handling data mining, research and compilation
• Carrying out the review of proposals before submission to USG
• Formulating the policies and procedures for both Finance and Travel Department
• Developing and consolidating the financials needed to create & win multi $MM awards
• Functioning as Approver of material / purchase requests and conducting compliance review
• Conducting the technical analysis / cost benefit analysis
• Addressing the payroll related issues and concerns
• Rendering assistance to Program Management Office with audit requests
• Guided a group of professionals that supported the field finance concept of operations in support of DynCorp International LLC FZ’s Headquarters
• Carried out the field finance support requests and deployment to different program locations such as Middle East, Africa, East Europe, Iraq, Afghanistan and Latin America
• Visited other nations to fill gaps due to absence of personnel and provide essential mission support to various DI Programs all over the world
• Assured efficiency in compliance with DIFZ, DI Headquarters, government contractual and legal requirements
• Reviewed the work and provided constructive comments / suggestions to foster efficiencies for the department
• Implemented the accounting and financial system strategies to ensure compliance with DIFZ and DI applicable regulations
• Interpreted the accounting policies, analysis, schedules, exhibits and summaries in accordance with company standard operating procedures & various laws
• Executed quality control audits and account reconciliation as needed
• Involved in analyzing the data for completeness, accuracy and conformance to reporting and procedural regulations
• Furnished support to Accounts Payable and Accounts Receivable Departments, as needed
Responsible in various administrative, accounting and purchasing
related work.
• Responsible in verifying all invoices are supported by duly approved purchase orders.
• Preparing monthly report and submit to Admin & Finance manager regarding cash flow, budget and other reports and submit to Head Office
• Review and checking of all invoices coming from suppliers.
• Preparing payment advices for approved “For Payment” invoices.
• Responsible in daily monitoring of Petty Cash Fund for the project site operation.
• Assisting the Quantity Surveyor in monthly billing of the contractor.
• Responsible in checking vendor’s statement if there is discrepancies, unpaid invoices and cancellation.
• Monitoring the payment terms of al suppliers for budget purposes.
• Responsible in leveling all staff base on their categories / position.
• Monitoring the daily transportation of all staff and laborers.
• Checking timesheet and preparing payroll for staff.
• Preparing Quotation Request to different suppliers.
• Preparing prices comparison materials and equipments from suppliers.
• Finalize the prices with the suppliers and advising the Procurement Manager to prepare purchase orders.
• Answering queries with the suppliers in terms of changes, cancellation or wrong deliveries.
• Performing various administrative and clerical works.
Review, manage and process all transactions regarding accounts payable in a timely and accurate manner.
Operates Micro Computer with networking system using oracle software.§
Review all invoices coming from the purchasing department§
Enter all invoices into accounting system-Oracle
Prepares the payment advices of suppliers’ outstanding invoices.§
Performs the manual payment entry§
Auditing of invoices and vouchers for discrepancies§
Performs various accounting and clerical works§
Prepares payment advice for advance purchase orders§
Assisting the Senior Accountant in preparing the month end reports§
Maintain accurate vendor files§
Responsible in monitoring the invoices in times of cancellation, change of check, and unbalance§
Responsible for filing of all paid vouchers
Facilitate, review, monitor, and control the collection and credit policy. Process the sales orders and stocks withdrawal from the warehouse§ Check the completeness and accuracy of posting and computation of the following
--Total sales per day
-- Total Collection per day
- Total stocks withdrawal and delivery §
Encoding the daily sales report of the truck operation§
Check the completeness and accuracy of sales order in the truck operation§
Monitor the collection shortages and overages of the operation§
Respond to customers inquiries and resolves problems or complaints to ensure customers satisfaction§
Regularly monitors beginning and ending balance of warehouse stocks§
Conduct a physical audit of stocks in the warehouse§
Checking of collection slip from the customer and prepare sales report of the company operation
Responsible in preparing invoices, receiving of cash from customers and responsible in remittance of cash to the company's treasurer.
Register and assign rooms to incoming guests, ensure the registration is complete
Receive cash from the visitors
Receive cash from cashiers
Check the balance of cash collections
Check the accuracy of ticket sales against cash receive
Remits cash to company treasurer daily
Record in the log-book any unusual happenings and important matters for follow-ups
Respond to visitors inquiries & complains regarding reservations, discounts and payment problems
Performs various administrative & clerical works
Perform general office duties such as ordering supplies, maintaining records management system, and performing basic bookeeping work
Prepare and make arrangements for committee, and other meetings
Filing all document for individuals files
Prepare evaluation report fro employee., from employment file.
EducationOrganization 2000-2004 Laguna College Laguna, PhillipinesBachelor of Science in Accountancy§ Junior Philippine Institute of Accountant Member§ Laguna College Student Council Auditor§ Laguna College Graduating Class 2004 Vice – President§
Certificate in Hotel & Restaurant Management A course which deals with the Hospitality Industry and a basic Business Management course