Administrative assistant and Coordinator / Receptionist / CSR
MTG Legal
Total years of experience :9 years, 11 Months
Manage travel and accommodation arrangements
Organize and attend internal and external meetings and keeping minutes and management calendar.
Liaise with the suppliers for procurement
Manage logistics and delivery coordination
Manage finances and expenses in coordination with the Finance and Accounts teams
Handle customer concerns
Greeting visitors, helping them navigate through an office, and supplying them with refreshments as they wait.
Compile report on overall customer satisfaction
Assist PRO with New / Renewals of Trade License and regulatory permits
HR coordinator (annual leaves, Visas and Medical Insurance, work permits, etc.)
Ensuring task deadlines are met. Prepare purchase order, quotations and invoices.
answering calls, taking messages and handling correspondence
maintaining diaries and arranging appointments
typing, preparing and collating reports
managing databases
prioritizing workloads
implementing new procedures and administrative systems
liaising with relevant organizations and clients
coordinating mail-shots and similar publicity tasks
logging or processing bills or expenses
acting as a receptionist and/or meeting and greeting clients
Prepare and disseminate correspondence, memos and forms
File and update contact information of employees, customers, suppliers and external partners
Support and facilitate the completion of regular reports
Develop and maintain a filing system
Check frequently the levels of office supplies and place appropriate orders
Document expenses and hand in reports
Undertake occasional receptionist duties
Support the unit in preparation of submission, proposals, reports, follow up as assigned.
Ensuring project deadlines are met. Prepare purchase order on oracle system
Liaise with the suppliers for procurement
Manage logistics and delivery coordination
Manage finances and expenses in coordination with the Finance and Accounts teams
Handle customer concerns
Compile report on overall customer satisfaction
Assist PRO with New / Renewals of Trade License and regulatory permits
HR coordinator (annual leaves, Visas and Medical Insurance, work permits, etc.)
Assist operation manager and HR in training and staff development in diverse sectors (Sales, Tech Support and Admin staff)
Delegate work to the concerning staff
Monitor the teams’ performance and helping in streamlining their tasks
Manage travel and accommodation arrangements
Organize and attend internal and external meetings and keeping minutes
Create a project management calendar
Maintain paper circulation, and efficient documentation
Report to senior management
Prepare and manage correspondence, reports and documents
Organize and coordinate meetings, conferences and travel arrangements
Take, type and distribute minutes of meeting
Maintain schedules and calendars
Organize internal and external events
Handle incoming/outgoing call/mail and other material
Maintain Communicate verbally and in writing to answer inquiries and provide information
Greeting patients and their caregivers on arrival.
Collecting information such as patient details, medical history, billing, and insurance information
Preparing patient admission and discharge documentation.
Entering information into databases and maintaining accurate records.
Relaying information to relevant staff members.
Informing patients and their caregivers of hospital procedures, policies, and protocols.
Providing patients with billing and payment information.
Dealing with patient questions, concerns, and issues.
Performing general administrative tasks.
Prepare wording of letters, memos, reports, quotations and purchase orders
Plan meetings, events & conferences (required venues, caterers, invitations, etc.).
Prepare tenders.
Answer telephone calls and arrange conference calls
Arrange manager agenda.
Develop and maintain the filling system.
Follow up the paper circulation.
Follow the customer requests and solving their problems.
Handle the petty cash.
Manage travel arrangement.
Monitor the inventory.
MIS