May Ghanem

Office Manager at Medical Company

• Qatar - Doha
• June 2008 to December 2009

Office Manager from June 2008 until December 2009 in Ibn Annafees
Medical Company (Qatar)
Ibn Annafees Medical Company is a supplier for medical equipment,
accessories for the handicapped & the hard injures & equipments for plastic surgeries.

My Job Duties were:
• Meeting and greeting clients and visitors to the office.
• performing all paper work including Typing documents and distributing memos.
• Supervising the work of office juniors and assigning work for them.
• Handling incoming / outgoing calls, correspondence and filing.
• Faxing, printing, photocopying, filing and scanning.
• Organising business travel, itineraries, and accommodation for managers.
• Monitoring inventory, office stock and ordering supplies as necessary.
• Updating & maintain the holiday, absence and training records of staff.
• Responsible for purchase orders, quotations, requests for quotations & purchasing orders
• Raising of purchase orders and invoice tracking.
• Creating and modifying documents using Microsoft Office.
• Setting up and coordinating meetings and conferences.
• Involvement in social media implementation.
• Updating, processing and filing of all documents.
• Issuing invoices & delivery notes
• Performing all the governmental letters.
• Receiving e-mails & answering them.
• Answering our customers inquires by phone.
• Follow up with the customs clearance agent.
• Answering phone calls & directing it to the right person.
• Personal assistant to the general manager.
• Receiving CVs from the applicants & classifies them to the • general manager.


Personal Abilities: Presentable, Positive, Flexible and reliable, fast learner and Self
Organized.