CEO Executive Assistant
Orizon Production Services
Total years of experience :10 years, 6 Months
• Managing information flow in a timely and accurate manner.
• Managing executives’ calendars and setting up meetings.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication - memos, emails, presentations, reports.
• Take minutes during meetings.
• Oversee the performance of other clerical staff.
• Collaborating with the marketing manager, internal teams, clients and partners on marketing strategy.
• Helping identify marketing trends and key opportunities for innovation.
• Learning and working with various types of software for digital marketing.
• Working closely with sales and marketing department.
• Creating marketing materials such as white papers, case studies, and presentations and giving presentations.
• Maintaining a marketing database.
• Providing administrative support to the marketing and sales team.
• Preparing, formatting and editing a range of documents.
• Understanding company product and brand.
• General office duties.
• Creating and interpreting a variety of reports.
• Updating social media accounts.
• Provide support through multiple channels - Chat, Email, Inbound and Outbound.
• Provide outstanding customer service to clients.
• Formulate employee policy manuals and job descriptions.
• Promote products and services; and initiate sales.
• Assist senior managers and executives with their daily organizational tasks.
• Manage phone calls٫ schedule appointments and organize
calendars.
• Arrange meetings and attend them to take detailed minutes.
• Review and optimize office policies and procedures٫ particularly
documentation and filing system.
• Prepare spreadsheets٫ presentations and statistical and budget
reports.
• Meet visitors and provide general support to them.
• Provide support through multiple channels - Chat, Email, Inbound and Outbound.
• Qualify and transfer students to campus for enrollment.
• Meet quality standards of all contacts.
• Community Voice member; work with Executive Leadership on initiatives to improve moral and team building.
• Provide outstanding customer service to students and their families.
• Formulate employee policy manuals and job descriptions.
• Schedule and conduct monthly training sessions.
• Build rapport with staff and clients.
• Promote products and services; generate leads and initiate sales.
• Research, conceive and write newsletter articles.
Facilitate inquiries and requests from media outlets of company’s
social Media on Facebook, WhatsApp and Emails.
• Attending networking and media events.
• Establish long- range objectives and developed innovative
strategies to help achieve them.
• Scheduled and coordinated meetings, appointments, and travel
arrangements for supervisors and managers.
• Typed documents such as correspondence, drafts, memos, and
emails, and prepared daily and weekly reports for management.
• Greeted visitors and determined to whom and when they could
speak with specific individuals.
• Ordered and managed stock; stocked shelves.
• Served and assisted customers on checkouts.
• Answered the phone and helped with queries/complaints, remaining professional at all times.
- Hostess in Qatar project “DECC” 2017.
- Hostess at QNB AL Rayan international show jumping championship 2017& 2018.
- Registration staff at made in Qatar exhibition “DECC” 2018.
- Registration staff at Dimdex exhibition “QNCC” 2018.
- Hostess in Privet VIP wedding 2018.
- Registration staff at Milipol exhibition “DECC” 2018.
- Registration staff at hospitality exhibition “DECC” 2018.
- Registration staff at Rowad exhibition “DECC” 2017 &2018.
- Registration staff in exhibition Made at home “DECC” 2018.
- Registration staff at Big 5 Event “DECC” 2018.
- Registration staff at Mushtryat Event “DECC” 2018.
- Hostess at the HBKU open house “student center-QF” 2017& 2018.
- Hostess at the Abdullah bin Hamad Al Attiyah international energy awards 2019.
- VVIP Hostess at the AR Rahman concert 2019 “Hamad bin Khalifa stadium”.
- VVIP Hostess at the HBKU graduation ceremony 2018 & 2019.
- Registration staff at the Jewellery and Watches Exhibition “DECC”2018 & 2019.
- Registration staff at the Heya Arabian fashion exhibition “DECC”2018 & 2019.
- Hostess at the QDB tent at Darb Al Saai
- 2018.
- Registration staff at the tenth annual translation conference “QNCC” 2019.
- Hostess at the 3rd Annual Forum of Qatar social work 2019.
- Main Hostess at the shop Qatar Festival 2017 & 2108.
- Registration staff at QIBC demo day 2019.
- Hostess at the QIBC Investors series 2019.
• Knowledge of Social Media analytics on Facebook, Twitter, Instagram and Snapchat.
• Proficiency in major social media platforms and knowledge of best practices.
•Collected and entered statistical data into databases.
• Participated in working with demand and supply projects as a statistics researcher assistant.