HR/Admin Assistant
Al Sahraa Recruitment Services
Total years of experience :10 years, 8 Months
• Coordinating with PRO for new employee visa processing, renewals and cancellations.
• Preparing and filling employee files and updating HR ZETA (uploading passport, visa, labor card, ID and Insurance)
• Leave Management, bookings and calculation of Leave entitlements.
• Monitoring of leave plan, make sure set dates complied accordingly.
• Coordinating with accounts for final settlement payments and leave payments.
• Insurance application, cancellations and adding addition benefits/dependents
• Process passport withdrawal request from staff going on leave and ensure passports are handed back upon return from leave.
• Monitoring of daily attendance and preparing timesheet for monthly payroll
• Perform other relevant responsibilities as and when required by the Admin and Compliance Manager
Time-Keeping
• Monitor daily attendance and finalize timekeeping for payroll ( Direct and Agency )
• Assist the Payroll Officer in ensuring all employee changes (new hires, transfers, holidays, absences, lates, terminations, promotions, additions and deductions)
• Ensures that all new employee details, salary particulars are entered in Proteus System.
Recruitment
• Post job advertisement on LinkedIn, Best Jobs and Indeed.
• Conducting initial screening, telephone interviews and ensures positive experience for every candidate
• Process on-boarding and off-boarding of employees (Sending Contracts, Starter Pack forms, and other related documents)
HR/Admin
• Advising and Issuing Letters, (E.g. Salary Changes, Termination and Disciplinary Actions, Suspension Letters, ).
• Manage employee records
• Maintains document filling system, record copies of each invoices and departmental documents like HR department, logistics, Health and Safety Department
• Responsible for maintenance and update of HR Proteus system and spreadsheets
• Answer incoming calls, determine purpose of call and transfer call
• Answer employees’ concerns and queries regarding human resources issues, rules, and regulations
• Conducting employee orientation for the newjoiners.
• Assist with a day to day activities of the HR Department and communication of records required by law or other departments in the organization
• Generate Codes for new employees
• Invoice checking for the Agency Billings and Approver
• Coordinate with the agencies ( if need of manpower )
• Finalize attendance for payroll purposes
• Update spreadsheets for employees new hires data’s, transfers, holidays, absences, lates, terminations, promotions, additions and deductions.
• Maintain personnel records
• Ensuring the effective and confidential record-keeping and data management system implemented.
• Conduct applicant sourcing, screening and assist for interview
• Organize and coordinate meetings and travel arrangements
• Answer phone calls, enquiries and handling them when appropriate manner
• Provide general assistance during meetings if required
• Conducts company orientation to the newly hired employees
• Preparation of I.D’s and other documents needed for new joiners
• Prepares and disburse weekly payroll per project
• Petty Cash Custodian
• Answering employee queries concerns regarding benefits and salaries etc.
• Prepares On-Boarding and Off - Boarding documents for employees
• In Charge to assure correctness and accuracy of deductions of Government Benefits
• In- charge of Facilities, Engineering and Maintenance concerns