Regional Finance Officer
Norwegian refugee council
Total years of experience :13 years, 3 Months
To ensure that all NRC- Middle East Financial management (Budgets & Reporting) systems are consistent, and grants utilized and accounted for in compliance with NRC and donor regulations and procedures.
1. Role and responsibilities
The following is a brief description of the role.
Generic responsibilities
Assist the Finance Controllers in the design, development and implementation of the Financial management policies, procedures and practices
Assist Finance Controllers in the maintenance of NRC’s online filing system.
Assist in reviewing all budgets and budget revisions for NRC-Middle East. Check budgets with the updated Master Budget.
Support the accounting of regional expenses and allocations.
Support the finance controllers in the year end accounting of the ME Country offices.
Assist in keeping Agresso updated and reviewing the reporting tools (BPO, BRS and PS etc.).
Provide training to new NRC national finance staff in other countries if required.
Prepare monthly executive budget monitoring for the regional expenses in addition to the regional grants and provide the status to management.
Provide and review the regional payroll budget.
Implement financial systems and procedures according to Financial Handbook and other NRC policies at office level
Prepare bank accounts and cashbox reconciliations
Verify that vouchers and supporting documents meet NRC standards before payment
Ensure timely payment of staff salaries, contractors, suppliers and other expenditures
Ensure sufficient cash in the bank and in the cash boxes
Prepare monthly financial reports
Support project staff in financial matters
ROLE PURPOSE:
Prepare and record all type of financial transactions according to SCI and donors rules and regulations.
KEY AREAS OF ACCOUNTABILITY:
Support the delivery of effective Programmes, in both development and humanitarian contexts, by:
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency.
• Commitment to serving members and their donors, and to helping build a culture of member service throughout organisation.
• Track All staff advance accounts and make sure they are settled on time.
• Prepare monthly bank reconciliation
• Assist and participate in the external and internal audit
• Assist in preparing donors financial reports
• Monitor monthly expenditure
• Prepare effort report
• Review staff time sheets and make sure they all submitted on time & charged properly against grants
• Review all invoices before payment in accordance with SC procedures and ensure proper supporting documentation before payment
• Prepare monthly staff salaries, income tax and social security
• Undertake any other duty as reasonably requested by the FO /FD
Accountability:
• Takes responsibility for decision-making and efficient resource management, and holds team and partners accountable for delivery of their responsibilities by delegating effectively, affording staff professional autonomy, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved;
Ambition:
• Engages and motivates others by widely sharing their personal vision for Save the Children;
• Future orientated, strategic and global thinker.
Collaboration:
• Builds and maintains effective relationships with team, colleagues, members, donors and partners;
• Values diversity as a source of competitive strength;
Creativity:
• Develops and encourages new and innovative solutions both on a personal level and by building and leading teams willing to take disciplined risks.
Integrity:
• Honesty, openness, and transparency;
ROLE PURPOSE: To prepare and record all type of financial transactions according to SC and donor regulations.
KEY AREAS OF ACCOUNTABILITY:
Support the delivery of effective Programmes, in both development and humanitarian contexts, by:
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency.
• Commitment to serving members and their donors, and to helping build a culture of member service throughout organisation.
• Prepare, record, and enter all voucher information and properly file them
• Track staff advance accounts and make sure they are settled on time.
• Manage petty cash funds
• Review all invoices before payment in accordance with SC procedures and ensure proper supporting documentation before payment
• Assist in the preparation of the monthly finance report
• Undertake any other duty as reasonably requested by the F Officer
• Prepare monthly bank reconciliation
• Review staff time sheets and make sure they all submitted on time & charged properly against grants
• Prepare monthly staff salaries, income tax and social security
Accountability:
• Takes responsibility for decision-making and efficient resource management, and holds team and partners accountable for delivery of their responsibilities by delegating effectively, affording staff professional autonomy, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved;
• Creates a managerial environment across the Country Programme to lead, enable and maintain our culture of child safeguarding, achieving results together with children and role modelling Save the Children values.
• Manage the settlement of the external due invoices and follow up the procedure with the bank about the payment of the remittances and drafts.
• Review documents received by the General Accounting to ensure the integrity and validity and contain signatures by the officials and directed as necessary and follow the procedures for copying and distribution of recorded and saved in files
• Check all invoices and claims received, checking and making sure the official approval by the authority and the veracity of the amounts and sent to the accountant responsible for the preparation of bond registration and migration to the accounting book
• Check Receive and exchange Vouchers and make sure they are in accordance with established procedures.
• Betty Cash
• Constipation Book statistical control of the Covenant and the interim review
Of settlement documents.
• Review monthly payroll taxes and employment earnings and social insurance
• Supervise and monitor day-to-day Accounting operation.
• Ensuring timely deposit of cash in the bank.
• Checking the correctness of all the daily transaction entered in the system.
• Supervise and monitor day-to-day Accounting operation.
• Ensuring timely deposit of cash in the bank.
• Checking the correctness of all the daily transaction entered in the system.
•
Checking and verifying Payroll and Staff related payments.
• Managing Accounts Payable & Accounts Receivables
• Manage petty cash and related financial matters.
In Addition to fundamental accounting theory, the accounting division provides coverage of applications of accounting and taxation concepts, Also included basic business courses in economics, finance, marketing and other business functions related to business law and ethics, auditing and accounting information system.