MD MEHEARJ HOSSEN

• SAP Attendance Management: Manage daily attendance for 700+ employees using SAP Business One, ensuring accuracy and alignment with HR and payroll processes.
• HR Documentation & Compliance: Process QID renewals, MOI licenses, health cards, and passport renewals in line with MOI and company policies.
• Onboarding & Offboarding: Oversee full-cycle onboarding, collect documents, create personnel files, conduct induction scheduling—and manage clearances and final settlements for exiting staff.
• Payroll Support & Timekeeping: Prepare and verify timesheets, overtime, leave requests, and absence records for accurate payroll processing.
• Accommodation & Camp Management: Monitor labor accommodation occupancy, track employee movement, and compile daily reports on bed space utilization and site deployment.
• Client & Internal Liaison: Act as the communication link between clients, control rooms, and site supervisors for manpower coordination, gate passes, and issue resolution.
• Employee Relations: Address grievances, manage staff requests (salary letters, bank letters, leaves), and escalate concerns when necessary.
• Reporting & MIS: Submit detailed daily, weekly, and monthly reports on manpower, mobilization, off-day schedules, and camp utilization to operations and HR managers.
• File Management & HRIS: Maintain confidential personnel records (physical & digital), ensuring accurate data storage for HRIS and audit readiness.
• Disciplinary Actions: Draft and issue warning letters, document incident reports, and track disciplinary records with employee acknowledgment.
Key Achievements:

• Successfully supported deployment for FIFA-related high-security projects
• Enhanced camp utilization reporting accuracy leading to improved manpower planning

• Supervised workforce readiness, deployment, and accommodation management for over 500 employees.

• Ensured safety, welfare, and compliance in staff accommodations, including dedicated ladies’ accommodations.

• Acted as liaison with authorities (police, ambulance, HSE) during emergencies.

• Resolved disputes, supported HR in discipline, and maintained high operational standards.

Impact:

• Reduced major incident cases by 15% through proactive conflict resolution and monitoring.

• Managed and tracked inventory of security guards’ uniforms, safety gear, and stationery items using Sage Inventory Management System.
• Issued uniforms, shoes, belts, badges, and office supplies to guards; maintained accurate digital and physical records.
• Received deliveries, verified items against purchase orders, and updated stock levels in Sage.
• Conducted regular stock audits and reconciliations to ensure inventory accuracy and prevent shortages or excess.
• Coordinated with the procurement team to generate requisitions and purchase orders through Sage for timely restocking.
• Monitored uniform issuance to new joiners and ensured timely replacement of damaged or outdated items.
• Maintained organized storage, ensured proper labeling, and followed safety protocols for handling stock.
• Generated inventory reports and submitted usage summaries to management.
• Processed returns, managed damaged stock, and ensured compliance with company inventory policies.