Meghrik Setrakian

Procurement Manager at BMB Group

• Lebanon - Beirut
• My current job since April 2009

● Excellence in performance in establishing and managing the overall procurement activities of the department with local and international suppliers, internal procedures, sourcing and booking orders, planning, organizing, and directing daily procurement, logistics, control and delivery operations.
● Successfully forecast and plan, and submit orders on Cisco CCW tool for Cisco products by making crucial decisions; monitor and expedite orders, handle and solve arising ordering and logistics issues.
● Process, approve and book purchase orders on ERP Navision system, resolve any issues that arise by suggesting enhancement ideas to facilitate the workflow.
● Manage tasks and mentor the procurement officer to better meet department and company demands.
● Oversee high volume procurement of goods and services with an annual spend of $13-16 million including Cisco and non-Cisco products and services.
● Accountable for ensuring 100% on time delivery of projects.
● Develop the department annual plan for procurement and logistics operations and ensure optimization techniques and procedures.
● Get involved in tenders with sales team in project costing and compliance with contract terms.
● Supplier Relationship Management: monitor supplier deliverables and prices, review contract terms, negotiate to secure better deals in terms of price, quality, delivery, gather and analyze information, resolve conflicting issues, nurture existing relationships and develop new ones, work towards minimizing current and future possible issues, ensure contract terms and deadlines are met.
● Conduct market research and locate potential suppliers, study how they can add value to the company’s business.
● Inventory supervision and stock replenishment.
● Initiate and supervise the billing process with the accounting department, warehouse personnel, and procurement officer, verify invoice contents, and resolve any issues.
● Analyze procurement and logistics data and create different types of reports to higher management which help in better planning the company’s finances and forecasts.
● Approve Cisco invoices on GSCF, non-Cisco supplier invoices, and shipping/clearing invoices.
● Coordinate with most internal departments with regards to updating on status of projects deliverables.
● Ensure compliance to systems and company procedures, and timely processing of the department’s operations for a smooth work cycle.
● Perform complex import/export activities to different destinations. Supervise abroad warehouses of consolidated goods, prepare shipment reports and shipping documents, work closely with freight forwarders to control company’s shipments, and with company’s broker to clear goods in a timely manner.
● Evaluate the best shipping route, service, and consolidation option to ensure optimal logistics cost and delivery timeframe.
● Diagnose, solve logistics problems to make sure error free documents and on time deliveries.
● Coordinate work of shipping agents and customs broker to guarantee on time shipments and clearance.
● Engage with the Lebanese Ministry of Telecommunications to prepare the needed files for clearance.
● Periodically conduct meetings with existing freight forwarding agents to review obstacles, prices and services, identify risks, determine workarounds.
● Research new freight forwarding companies, analyze offers, build relationships.
● Develop profit improvement plans by introducing proper planning techniques, investigating cycle time and cost metrics, and utilizing different modes of shipment.
● Coordinate activities for strategic utilization of available resources to achieve organizational objectives. Establish key performance indicators and monitor progress, and improve the former against set goals.
● Control receipt of shipments, handle issues of discrepancies or short shipments.
● Conduct clarification meetings to different departments. Educate them to understand clearance related fees to be able to quote projects accurately.