1. Sr. Administrative cum Accounts Officer. Jan-2002 to Date
UAE University
Total years of experience :29 years, 3 Months
1. Sr. Administrative cum Accounts Officer. Jan-2002 to Date. Working in FMD, Maintenance Division of UAE University Al Ain as an Sr. Administrative cum Accounts Officer.
Major Job Responsibilities:
Follow-up with Site & Electro Mechanical Supervisors for Daily Electrical, Plumbing, Masonry, Carpentry, Electro Mechanical & other maintenance works activities and progress. To supervise site related various works upon the instruction and demand of Immediate Supervisor (Maintenance Manager).
Preparing Spring and Summer Corrective & Preventive Maintenance Works schedules. Getting updates from Yearly Maintenance Contractors or works progress reports for Immediate Supervisor and superiors review.
Preparing Maintenance Staff Overtime and entering in the payroll system for the access of finance dept. for further procedure of payments to employees.
Preparing Civil and MEP Preliminary & Final Work Orders (LPOs) and preparing Purchase order in Banner System. Follow-up of Civil & MEP Maintenance Work Orders & Invoices on weekly and monthly basis or as per the completion of renovation works.
Preparing Graphical Report of the Maintenance works for upper management. Follow-up of Maintenance Requisitions either by Email or by letters and supervising the helpdesk Staff and guide them to preparing the reports and follow-up. that is Electrical, Plumbing, Masonry, HVAC, Aluminum, Carpentry, Fire Alarm, Fir Fighting, Public Addressing System & Other Electro mechanical works. Preparing graphical reports for completed in progress and pending Work Requests for the review and analysis of Head of Maintenance Division for further advice and actions. In case, if the works concern to project or need to do as project, replying to End users or clients for the Budget Commitment or requirements via online emails or by formal/official letters. Preparing for Electrical, Plumbing, Masonry etc. Material Requisitions. Preparing for Electrical, Plumbing and Masonry Material Purchase Orders in IBIS, if required or to Assist Store In charge. Internal Memo and correspondence (draft letters / emails) to other Department as per the instruction of immediate supervisor (Maintenance Manager) or superiors. Handling Emergency Maintenance Petty cash for urgent basis purchased materials. Checking/preparing Technical Evaluation and Technical Reports and Graphical reports of tenders / quotations for the new projects submitted by Bidders if required or as per the instruction of Immediate Supervisor. Maintenance Projects Budget Preparation" for maintenance works as per the Work Requests from all UAE University Facilities/Departments with the help of Site Supervisors, Graphical reports of Projects Budget to present necessary amount for each and every Site of UAE University wherever need to do as a project. To show Budgetary Report in Graphical Chart, was 1st time introduce by me in the Department. Supervising 8 Nos. Helpdesk staff and getting the required day to day task smartly and efficient manners. Final checking of all monthly invoices of Yearly Maintenance Contracts prior to forward to “Financial Controller”. Follow-up of Lifts, Barrier, EPS and UPS Maintenance Contractor progress reports. In addition, getting feedback for all maintenance works status from Facilities Management Departmnet( Maintenance Division) Site Supervisors for all the above said works. Filing the documents with proper manners in the respective files with the help of Office Assistant and Helpdesk Staff and controlling all the documents either related to projects, maintenance or employees.
2. Sales Representative for Quality Center. about furnitures for UAE University staff, students and external customers.
3. Site Coordinator / Site Supervisor. - Feb-2008 to date. Working as a Site Coordinator on demand by the Maintenance Manager for the Installation of Furniture and other maintenance works.
Nov-98 to Dec-2001 (Approx. 3 Years):
Worked with Al Karwan Trading and Imp. Est. (Build. Mat. Co.) as an Accountant & Sales Supervisor.
Job Responsibilities :
To bring Local and General Quotations and Tenders from all Govt. Departments and quoting the prices independently and supplying the materials after receiving LPO.
Handled the Trading Accounts, Profit & Loss Account & Balance Sheet of Al Karwan Trading & Imp. Est. up to Finalization.
Developed monthly internal financial reporting package including unit/revenue/average sales price, income statements, cash flow, balance sheet, and inventory levels and ratio analyses.
Review actual and accrued entries compared to plan in revenue, cost, operating expenses, and account balances.
Analyze expense trends and accrual levels and account reconciliations.
Supervise staff of 5 Nos. in sales and trading,
Accounts Receivable including collections, Accounts Payable, General Ledger, and Fixed Assets.
During the same period worked occasionally in afternoon for its sister Co. M/S Al Riaz Electro Mech. Est.
Preparing Electrical quotations, tenders and Electrical Drawing.
Handled all "Accounting works" that is invoices, account statements of all the projects, financial Statement & Balance Sheet of the Company concern to Electro Mechanical related works.
Correspondence to Main Contractors and Consultants".
Worked with M/S “SAS” Emirates Gen. Cont. Co. as a Personal Secretary to Deputy General Manager.
Job Responsibilities were:
Works responsibilities were to filling and preparing all documents properly, making quotations, tenders (relevant correspondence and documentation) for UAE Armored Forces Abu Dhabi and other private Clients.
Taking dictation from D.G. Manager and preparing the correspondence (letters) to the Consultant and clients.
Invoices for UAE Armored Forces and all other Private Clients. And handled other general secretarial work accordingly.
Preparing Pre-Qualification of the Company for the Consultants and Clients for approvals of new projects.
Worked in M/S Shelter Architect Consultant Co. Abu Dhabi as a Personal Secretary Cum Accountant.
Job Responsibilities:-
Preparing all tender documents for contractors and clients Correspondence to contractors.
Taking dictation and project related correspondences.
Handling Petty Cash.
Getting messages for Managing Director.
Filling the documents properly.
During the same Period Worked with its sister Company M/S Suhail Al Dhahiri Gen. Cont. Co. as an Accountant.
Feb-1995 to Mar-1996(One Year Approx.)
Worked in Hazara Phosphate Haripur (Pakistan) as a Secretary and Assistant Account Clerk.
Job Responsibilities:-
o Job responsibility was taking dictation, making commercial and general correspondence, filling the documents, and handling other office routine works.
o "Worked as an Assistant Account Clerk to making entries in Journals, Ledgers and also worked as a Data Entry Operator and Assisting to Chief Accountant/Auditor".
2014 & 2015 : Certified in NEBOSH INTERNATIONAL GENERAL CERTIFICATION (IGC1, IGC2 & GC3.) Grade: Credit (201 out of 300)
2015 : Certified in IOSH (The Institution of Occupational Safety and Health)
2015 : Certified in BS OHSAS 18001 Occupational Health and Safety
: Certificate in Team Leadership (from Continuing Education UAE University) have completed training and got Certificate.
Project Management Professional Course has been completed only.
2006 : Manual Base Practical Accounting from Al Zabeel Institute Dubai, attested Certificate from Ministry of Education Dubai. 2006 : Computerize Accounting: Tally Accounting Software from Al Zabeel Institute Dubai, attested Certificate from Ministry of Education Dubai. Awarded Grade - A
Completed Advance Level ICDL Certification from UAE University Al Ain. (MS Word, Excel, Powerpoint, Access, IT, Internet and Eamil and Windows)
2004. : MCSE (Micro Soft Certified System Engineer) Course is completed only.
B. Sc (Mathematics A & B and Physics) in 2nd Division
Secondary School Certificate (SSC) with Science in 1st Division