Learning and Development Executive
TECOM Investments
Total years of experience :24 years, 11 Months
Major responsibilities:
• Manage administrational functions of the Learning & Development function
• Managing Procurement Process for all external trainings and other requirements
• Liaise with department focal points to ensure their department staff fulfill their required training plan (internal and external)
• Register staff for training through the Learning Management System
• Ensure all staff attend mandatory internal trainings
• Provide monthly training reports to each department
• Monitoring and tracking expenses for the department on a monthly basis to control the costs within department. Provide periodic budget reports to the HC management
• Monitor and report monthly unit KPI report to HC Management
• Manage TECOM Investments Library, communicate book of the month email to the colleagues
• Managing Admin Assistant’s job activities
• Manage & maintain Learning and Development Stock
• Purchase all required material for Learning and development through the Oracle System
• Ensure room and refreshment set up is in order for every training
• Liaising with HSE department to organize HSE training
• Liaising with external training suppliers for training requirements and other arrangements
Ensuring adequate supply of all procurement items and office supplies. Monitoring office stationery, kitchen items & cartridges.
Managing administration and hospitality department. Liaising with suppliers accordingly.
Organizing staff events and activities as and when requested. Maintaining central filing. Handling the office subscriptions.
Coordination with the support staff and security. Handling day to day office issues and complaints.
Preparing monthly expense report, sorting out payments etc. Meeting up with daily ongoing administrative tasks.
Implemented better dispatch solutions for internal/external mails and couriers. Induction for new staff.
Managing security related issues in the absence of Security manager. Assisted Office Manager during office fit out.
Ensuring proper dispatch of documents internally.
Dealing with courier tasks, daily mail, fax and courier dispatch.
Managing switchboard. Sending reports to head office, maintaining filing. Independent correspondence.
Travel arrangements, international hotel bookings. Maintaining office stationery, preparing purchase orders.
Managing switchboard. General coordination and administration responsibilities.
Dealing with courier tasks, daily mail, fax and courier dispatch. Updating daily headcount and travel approval.
Travel arrangements, international hotel bookings. Dealing with courier tasks, daily mail, fax & courier dispatch.
Maintaining office stationery. General administration responsibilities.
Managing switchboard & facilitating phone communication.
Dealing with courier tasks, daily mail, fax and courier dispatch. Sending faxes, letters and emails.
Coordinating with travel agencies, issuing air tickets, hotel booking & reservation. Participated in events organization.
Filing documents. Managing switchboard.
Preparing letters, faxes and other correspondences. Organizing hotel bookings and travel arrangements.
Ensuring proper distribution of email, faxes and correspondences to the various departments.
Coordinating with other departments, fixing up appointments, internal meetings etc.
Maintaining office filing and other secretarial responsibilities.
Coordinating export of rough diamonds, preparing invoices and other necessary documents.
Independent correspondence, handling telephone calls, fixing up appointments.
Updating client information. Handling travel arrangements, international hotel bookings.
Maintaining office filing, general secretarial and administration responsibilities.
Preparing various office letters, faxes, updating H.R. Record of the staff.
Independent correspondence, fixing up appointment with clients for the Partner, coordinating meetings & other follow ups.
Amending legal documents, transcribing from Dictaphone, maintaining Partner’s time slips. Maintaining filing, coordination with clients. Coordination with printing agency for office letterheads, envelopes, business cards etc.
Conducting induction programme for the newly joined lawyers and other staff, organizing recreational programme for the office, updating record of clients on Microsoft Access.
Handling travel arrangements, ensuring deliveries and dispatch in an organized manner, monitoring office stationery.
Scheduling meetings for the CEO. Coordination with other departments and clients. Maintaining filing.
Sorting out daily incoming and outgoing mail. Preparing letters for the CEO, updating client information.
Travel arrangement
Fixing up appointments, noting messages for the General Manager and the Sales Department.
Coordination with the Sales Department, guest, clients, ad agencies etc.
Coordination with the other branch offices, checking with their requirements for the office.
Preparing various letters, coordinating with the clients about the packages. Maintaining daily filing and sales call register.
Shorthand speed - 120 wpm Typing speed - 50 wpm