Executive Assistant To Executive Director
MEDICLASS GLOBAL TRADING L.L.C.
مجموع سنوات الخبرة :7 years, 8 أشهر
• Managing the MD's schedule, including scheduling meetings, appointments, and conference calls, diary
management, scheduling events
• Supporting executives and sales team (software SalesWorx, MS OFFICE 365)
• Processing incoming calls & outgoing calls, mail & post
• Support board & team meetings, preparing meeting materials
• Act as the point of contact among executives, employees, clients and other external partners
• Coordination of work in the office (organisation of meetings, events, writing meeting minutes, ordering office
supplies...)
• Assisting the Managing Director, working according to his instructions
SECRETARIAT OF THE GENERAL DIRECTOR & INVESTMENT AND PUBLIC PROCUREMENT DEPARTMENT
• Managing the MD's schedule, including scheduling meetings, appointments, and conference calls, diary
management, scheduling events and business trips
• Processing incoming calls & outgoing calls, mail & post, coffee & tea service
• Support board meetings & preparation of board materials
• Time management & prioritising the work and daily tasks of the Managing Director
• Act as the point of contact among executives, employees, clients and other external partners
• Preparing weekly, monthly or quarterly reports
• Attending board meetings with the Managing Director & taking minutes during meetings
• Engaging in multi-million project management & managing confidential information for multi-million EU
investment projects (European Union multi-million projects for renovating public hospitals in Slovenia)
• Preparation of less demanding letters and contracts for public procurement and contracts for main hospitals in Slovenia
• Coordination of work in the office for the purposes of establishing the office legally and formally
• Support to employees in the management of multi-million investment projects and the implementation of
public procurement
• Assistance with the Covid-19 project (investments and public procurement) and lawsuits
• Coordination of work in the office (organisation of meetings, events, writing meeting minutes, ordering office
supplies...)
• Assisting the Managing Director, working according to his instructions
MAIN OFFICE OF PARK INTERNATIONAL INVESTMENTS
• Managing investment projects in Bosnia&Herzegovina (presentations of projects, making business reports,
designing brochures)
• Real estate sale of projects in Bosnia&Herzegovina (citizenship by investment) • Customer service: communication, reception, sales and presentation
• Preparation of weekly and monthly reports
• Social media marketing, social media management
SECRETARIAT OFFICE (PA TO MANAGING DIRECTOR)
• Managing the MD's schedule, including scheduling meetings, appointments, and conference calls, diary
management, scheduling events and business trips
• Support board meetings & preparation of board materials
• Time management & prioritising the work and daily tasks of the Managing Director
• Processing incoming & outgoing calls (with partners of the European Commission in Brussels), mail & post, coffee & tea service
• Act as the point of contact among executives, employees, clients and other external partners • Preparing weekly, monthly or quarterly reports
• Attending meetings with the Managing Director & taking minutes during meetings
• Engaging in project management & managing confidential information
• Working with the software system Microsoft Office 365, LOTUS NOTES, SPIS 4, TITANVIEW and MFERAC (processing records of employees' working hours, sick leave, travel orders, preparation of business trips)
• Coordination of work in the office (organisation of meetings, events, writing meeting minutes, ordering office supplies...)
• Assisting the Managing Director, working according to his instructions
CONTACT CENTER
• Customer service: product consulting, providing general information about products, assisting customers • Customer service: receiving and processing incoming calls, outgoing calls (telephone, e-mail, web chat)
• Working with the software system Microsoft Office 365, ATBO, CISCO and Online chat
ADMINISTRATIVE WORK IN THE MAIN RECEPTION OFFICE URI-SOČA
• Administrative and secretarial work in the reception office (arranging medical documentation, preparation of
hospital documentation for hospitalization of patients, scheduling and preparation of referrals)
• Typing of physiotherapy outpatient reports (ten-finger blind typing of physiotherapy reports in Microsoft Office
Word)
• Working with the software system Microsoft Office 365 and MEDIS
EXECUTIVE PERSONAL ASSISTANT
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