Catagory Manager
Cleveland Clinic Abu Dhabi
Total years of experience :25 years, 10 Months
• Develop, lead and execute procurement strategies.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Craft negotiation strategies and close deals with optimal terms.
• Partner with stakeholders to ensure clear requirements documentation.
• Perform cost and scenario analysis and benchmarking.
• Assess, manage and mitigate risks.
• Seek and partner with reliable vendors and suppliers.
• Determine quantity and timing deliveries.
• Monitor, forecast and planning.
• Working with international suppliers.
• Sourcing and governance.
• Contract execution and management.
• Policy and procedure updates and revisions.
• Training and coaching.
• Managing and executing the tendering process.
• Liaising with legal, internal stakeholders and suppliers to provide best procurement resolutions.
• Control the procurement cycle from purchase submission to payment.
• Prepare and present technical and commercial evaluations.
• Up-keeping and managing suppliers list and performance.
• Create purchasing related forms such as Purchase Requests, Letter of Purchase Orders, Request for Quotations, Tender opening letters, rejection and award letters.
• Create Strategic Plan, policy and procedures for the Purchasing unit
• Train and overlook new hires on purchasing procedures and processes
• Play a key role in launching ERP (oracle) new system into the purchasing unit to replace the manual process, as in modifying the forms, adjusting the process, identifying hierarchies and approval authority.
•Super user privilege to Oracle system, modify hierarchies, maintain purchasing periods
• Holding tenders, arranging meetings with vendors and other end users
• Conduct meetings and take minutes
• Train end users on using Oracle system to submit Purchase Requests
• Prepare request for quotations, Letter of Purchase Order, inspect and receive.
• Meeting with vendors, negotiate cost, payment terms, warranty, delivery timelines, support and maintenance
• Monitor and maintain existing contracts, renewals and expiration dates to alert requestors
• Handle auditor’s requests and provide all required information.
• Work closely with Finance to consolidate invoices, LPOs and delivery notes
•Follow up with vendors and monitor delivery of items and services requested
• Evaluate vendors performance and internal customer satisfaction
• Improve the purchasing process to achieve the college goals
• Liaise with other departments on specifications and needs to achieve best quality and lowest cost
• Direct purchasing operations and staff supervising procurement of company purchases.
• Developed source agreements that contributed to increased profits by standardizing contracts and improving purchasing programs.
• Negotiate long-term agreements and programs with key vendors, generating $3M in annual savings.
• Developed and implemented best-in-class procurement strategy for sourcing company supplies, materials and equipment from approved vendors
• Ensured use of competitive RFP and/or alternate supplier proposals as appropriate to maintain competitive pricing and high quality, with the goal of reducing overall costs and ensuring availability of key materials
• Verified current and potential suppliers service abilities and expertise
• Provided non-biased leadership for annual review/bidding process for general supplies and materials
• Qualify, negotiate with, and select suppliers in partnership with relevant internal stakeholders
• Lead purchasing team in managing vendor relationships
• Ensure PeopleSoft purchasing module and controls are functioning efficiently
• Oversee/manage timely generation and communication of purchase order information to suppliers and internal stakeholders, as appropriate
• Proactively seek feedback from users to continue to optimize current systems and processes
• Established relationships with internal business partners/customers
• Oversee management of office and laboratory supply stockrooms, associated inventory/tracking, and activities of the on-site supplier representatives
• Partner with Facilities, Research and Development departments to ensure capital equipment purchases, maintenance and installations are executed competitively and proficiently
• Negotiated purchase orders for all production materials.
• Developed purchasing agreements and contracts.
• Comply with all applicable Materials Management regulations,