HR Generalist / Freelance Recruiter / Head Hunter
Many different companies in different fields
Total years of experience :6 years, 7 Months
-Completing and Gather all necessary hiring documents for new hires.
-Archives necessary employee file documentation to include on code zone system and records in soft copy by using Excel Sheets, Scanning and Archiving.
-Send to the activation department and follow up with them about the activation of the selling code for the employee.
-Responsible for clearance forms and follow up process.
-Manage and update employee’s files, database and contracts (renewal and termination).
-Submit a monthly report to the account manager with new hires and resignations.
-Issue any necessary documents and reports required from official authorities (Labor and Social Insurance Offices) to ensure company compliance with labor and social insurance laws related to all personnel matters.
-Handle employees' insurance procedures through Insurance Authority by preparing and delivering Form 1, 2 and 6 with employees' contracts, renewals, resignations, and hiring documents to ensure that employees’ files are complete and accurate.
-Send warnings letters, labor law registration forms.
-Prepare the necessary documents for government insurance and follow up the receipt of government health insurance cards.
-Follow up on fingerprint attendance and take relevant actions.
-Monitor all leaves (annual, sick, emergency, unpaid, etc.).
-Support in the monthly payroll preparation.
-Send to the area managers and branch managers monthly reports about the attendance and annual leaves for all the staff.
-Revision and Updating of roles, responsibilities.
-Attend investigations to ensure compliance of labor law.
-Supporting in Recruitment Cycle.
-Attracting suitable candidates.
-Conducting interviews and sorting through applicants to fill open positions.
-Organize interview with relevant supervisor.
-Send the job offer to the accepted candidates.
-Facilitates new employee orientation program for new hires.
-Providing recruitment reports to manager.
-Completing and Gather all necessary hiring documents for new hires.
-Archives necessary employee file documentation to include on code zone system and records in soft copy by using Google Sheets, Scanning and Archiving.
-Responsible for clearance forms and follow up process.
-Manage and update employee’s files, database and contracts (renewal and termination).
-Submit a monthly report to the account manager with new hires and resignations.
-Issue any necessary documents and reports required from official authorities (Ministry of Higher Education, Labor and Social Insurance Offices) to ensure company compliance with labor and social insurance laws related to all personnel matters.
-Handle employees' insurance procedures through Insurance Authority by preparing and delivering Form 1, 2 and 6 with employees' contracts, renewals, resignations, and hiring documents to ensure that employees’ files are complete and accurate.
-Send warnings letters, labor law registration forms.
-Prepare the necessary documents for government insurance and follow up the receipt of government health insurance cards.
-Follow up on fingerprint attendance and take relevant actions.
-Monitor all leaves (annual, sick, emergency, unpaid, etc.).
-Support in the monthly payroll preparation.
-Engage in annual performance review process and KPIs.
-Assisting the senior managers with finalizing the departmental KPIs, cascading it to the department’s employees and ensure the confidentiality of their information.
-Revision and Updating of roles, responsibilities, and job descriptions.
-Attend any investigations to ensure compliance of labor law.
-Supporting in training section.
- Maintaining records.
- Preparing a variety of complex documents.
- Ensuring all documentation of employees meets formal requirements and required standards.
- Sorting, storing and retrieving electronic and hard copy documents.
- Creating Employee Recording System by Excel Sheet.
- Organizing work in the office.
- Determine times for meetings with the manager according to the agenda.
- Organizing files and documents related to the work of the office.
- Receiving all messages, mails and calls and present them to the manager at the appropriate times.
- Follow up the implementation of administrative decisions by communicating with all other departments.
- Ensure the follow-up of new employees to determine the extent of their effectiveness and interaction with the work.
- Presenting the proposals submitted by the company's employees to the manager, as well as complaints.
- Organizing meetings, appointments, business trips and visits to sites and their requirements.
- Receiving visitors and clients.
- Securing stationery and office supplies.
- Setting up a paper and electronic archiving system.
- Get quotations for office furniture and its needs.
- Supervising the administrative staff and monitoring the volume of work pressure and work rate.
- Liaison between members of the senior management team.
- Organizing the process of bringing in new employees.
- Dealing with complaints received from abroad.
- Reviewing the performance of the office in general with the management.
- Conducting studies that help the organization make the right decision with regard to purchasing operations.
- Maintaining computer records/files about company purchases and suppliers, prices and items that are dealt with in a manner that facilitates reference when needed.
- Creating contracts.
- Arranging and recording all data related to purchases according to the records specified for that.
- Bring samples of the items to be purchased from the market for inspection with the requesting party before deciding on the purchase.
- Follow up the arrival of items and ensure that they conform to the specifications.
- Work to pay supplier invoices in a timely manner.
- Achieving cooperation and integration between all departments and departments within the institution.
19011 Pharmacies logo
19011 Pharmacies19011 Pharmacies
Full-time · 1 yr 5 mosFull-time · 1 yr 5 mos
Personnel SpecialistPersonnel Specialist
Jul 2020 - Dec 2020 · 6 mosJul 2020 - Dec 2020 · 6 mos
Al-Haram, GizaAl-Haram, Giza
- Gather all necessary hiring documents.
- Answers employees' inquiries and helps in providing the proper guidance.
- Checks the receiving of required hiring documents.
- Keeps employees' and registration databases up-to-date.
- Keep employee’s files and records in soft copy by using SAP.
- Archives necessary employee file documentation to include on code zone system and keeps them up-to-date.
- Secure complete employees' files (required documents, contracts, leave requests, declarations... etc.).
- Update employee’s database to ensure an accuracy of personal information.
- Enter all employee data into the Code Zone.
-Create and maintain personnel records for each employee to keep the employee database system constantly updated.
-Responsible for clearance forms and follow up process.
-Manage and update employee’s files.
-Monitor employees' database system by recording and updating hiring, resignations, transfers…etc. in order to ensure accurate database.
- Help in updating and maintaining organization structure, manpower plan and headcount sheets by following with Area Managers and Branch Managers.
- Coordinate with branches and hiring seniors that need staff to identify recruitment needs and timings in-line with manpower plan.
- Assist in the development and implementation of the recruitment strategy -Assist in developing a cost-effective recruitment plan based on the manpower plan.
- Creating Applicant Tracking System by Excel Sheet which helping in hiring the suitable candidate on time and quick fill for our needs.
- Maintain a database of potential candidates for future job openings.
- Follow up with applicants, and answer queries about the job vacancies.
- Perform screening of CVs and shortlisting of candidates.
- Scheduling interview for the interviewer and interviewee.
- Follow up with candidates throughout the hiring process.
- Develop offer letters, follow up with candidates, and answer queries about package and other related job offer information.
- Coordinating the summer training for 3 batches of students of faculty of pharmacy from Ain-Shams University and Modern University for technology and information (MTI) in 19011 Academy.
- Designing, printing and approving training certificates from HR Director and delivering it to students.
- Coordinating the training for the new hired employees with 19011 Academy.
- Receiving the certificates of the employees from 19011 Academy and delivering it to them.
- Gather all necessary hiring documents.
- Answers employees' inquiries and helps in providing the proper guidance.
- Checks the receiving of required hiring documents.
- Keep employee’s files and records in soft copy by using ERP system.
- Archives necessary employee file documentation to include on code zone system.
- Responsible for clearance forms and follow up process.
- Manage and update employee’s files.
- Monitor employees' database system by recording and updating hiring, resignations, transfers…etc.
- Handling of corporate accounts.
- Maintaining a positive, empathetic, and professional attitude toward customers at all times.
- Responding promptly to customer inquiries.
- Communicating with customers through various channels (Phone and Mail).
- Acknowledging and resolving customer complaints.
- Knowing our products inside and out so that can answer questions.
- Processing orders, forms, applications, and requests.
- Keeping records of customer interactions, transactions, comments, and complaints using CRM systems (CX, IN and Siebel).
- Communicating and coordinating with colleagues as necessary.
- Providing feedback on the efficiency of the customer service process.
- Ensure customer satisfaction and provide professional customer support.
- Upselling our services (Top achiever).
- Helping the trainees to learn how to handle, lead the call and use CRM systems.
- Supporting as an assistant on hunt.
- Supporting as an assistant on floor.
- Supporting in complaint handling department.
- Supporting in First class department.
- Handling of corporate accounts.
- Maintaining a positive, empathetic, and professional attitude toward customers at all times.
- Responding promptly to customer inquiries.
- Communicating with customers through various channels (Phone and Mail).
- Acknowledging and resolving customer complaints.
- Knowing our products inside and out so that can answer questions.
- Processing orders, forms, applications, and requests.
- Keeping records of customer interactions, transactions, comments, and complaints using CRM systems (CX, IN and Siebel).
- Communicating and coordinating with colleagues as necessary.
- Providing feedback on the efficiency of the customer service process.
- Ensure customer satisfaction and provide professional customer support.
- Work to improve the mental image of the institution by phone.
- Participate in managing and consolidating relationships with the institution.
- Raise awareness of the different activities and ways to donate.
- Help in creating permanent donors.
- Enter donors’ data and schedule to send a representative and follow with them.
- Attend some events and exhibitions.
- Suggest appropriate solutions in times of public relations crisis.
- Facilitate and present the solution of problems that meet the target audience.
- Support and assistance in implementing promotional plans.
URL removed due to policy violation. Please contact support for further information.