Adminitrative Assistant
Bin Omran Trading and Contracting WLL
Total years of experience :25 years, 11 Months
1. Maintain good public relations by courteous and prompt handling of questions and requests.
2. Send maintenance job request of project sites and accommodation camps to maintenance staff through email.
3. Maintain database of all maintenance job requests.
4. Maintain status of maintenance work order program and backlog
5. Data entry to ERP system
6. Responsible for preparing and maintaining all maintenance employment documents, which include pre-employment forms, new employee packets, action sheets, and exit forms.
7. Prepare monthly report of maintenance jobs in tabular and graphical format.
8. Monitor In-progress and completed maintenance job request.
9. Assist maintenance staff in different request such as material requisition, annual leave, clearance, petty cash and others.
10. Assist in preparing budget for the department expenditures and allocations.
11. Prepare everyday timesheet of maintenance staff.
12. Prepare and upload mandatory reports of Workers Welfare to IT platform.
13. Prepare petty cash summary.
14. Coordinate with camp bosses in connection with the labour accommodations.
15. Provide assistance to Facilities Manager in his undertakings.
1. Administering payroll and maintaining employee records.
2. Placing advertisement for job vacancies, conduct initial interviews and test for applicants and selection of staff
3. Maintaining 201 files of employees and associated human resource information systems
4. Coordinating and providing advice and information to Department heads on company policies and procedures, staff performance and disciplinary matters
5. Conducting orientation for new staff
6. Providing information on job vacancies to job seekers
7. Dealing with grievances and implementing disciplinary procedures
8. Promoting equality and diversity as part of the culture of the organization
9. Analyzing training needs in conjunction with departmental managers.
10. Reviewing, developing and implementing company policies and programs
11. Overseeing the formation and conduct of workplace consultative committees and employee participation initiatives
12. Studying and interpreting employment contracts, wage payment systems and dispute settlement procedures
13. Monitoring staff performance and attendance activities.
14. Advising on pay and other remuneration issues, including promotion and benefits;
15. Monitoring and checking annual appraisal to determine whether an employee is entitled to a merit increase or not.
16. Issuing of notices and monitoring of disciplinary actions of employees.
17. Assisting employees in their availments of government benefits such as maternity and sickness benefits.
18. Addressing different employee concerns about company regulations.
19. Overseeing employee services such as health and safety as well as sports and social facilities.
1. Receiving of incoming invoices, verifying against Purchase Orders. Check the delivery dates, destination and terms of payments.
2. Operate radio to transmit messages to other branches using ten codes and parking lot codes.
3. Encode Purchase orders, adjustment, barcodes and shipment orders.
Good
Very Good