Michael Henry De Guzman

Assist the Resourcing Team in recruitment activities by providing general administrative and clerical support in the recruitment processes performing follow-up tasks on pre-employment documentation and medical test coordination.

Duties and Responsibilities:

Assist the resourcing officer in creating candidate’s reference number, updating the online application of the candidate in Taleo, preparing/maintaining candidate’s file, and collecting and uploading the necessary documents of the selected candidate.
Perform routine clerical duties such as processing of email, photocopying and scanning, and data entry.
Arrange and schedule all interviews - telephone, Skype and face to face (including the visa application, ticket and hotel booking and transportation request).
Create system offer and system recruitment approval.
Responsible for obtaining Pre-employment Medical Examinations of the direct/agencies’ candidates, provide guidance and direction to employee on Company Medical policies. Identify and guide candidate to the nearest Company approved medical center and arrange medical appointment if necessary.
Follow - up and upload all medical results in Taleo, and obtain Company Medical Advisor’s approval.
Inform and send the employment confirmation of the candidate upon receiving the medical and management system approval.
Prepare and print the final contracts of the candidate.
Arrange the medical reimbursement of the new employee.
Perform any other supporting tasks assigned by the Manager and Director of Resourcing.
Perform recruitment for secretary, drivers and technicians/operators. Sourcing of new candidates, arrange transfers of existing employees and rehire of ex-employees.

Project Administration

Scope of Responsibilities:

Assist the Project Administration Team by providing general administrative and clerical support in the mobilization processes.

Direct and implement Human Resources policies and programs for the department with emphasis on the employment, payroll and benefits areas, assuring that the organization is in full compliance with applicable laws and regulations.
Assist the Human Resources Director and the Management in developing, implementing and evaluating Company Policies, programs, functions and activities.
Perform day-to-day tasks to support employee’s and management needs like short/sick/compensatory/annual leave, flight booking, salary advance, visa reconciliation/processing and renewal, updating system and files with employee files and records.
Implement and maintain filing system, both paper and computer.
Prepare and maintain a daily log of important information to share with the Management and Head of Department in daily meeting.
Provide administrative support in the preparation of correspondence, reports, schedules, confidential materials and various employee issues.
Maintain department office area in an organized and professional manner including supplies and equipment.
Responsible for the recruitment, interviewing, and selection processes and sends appropriate correspondence to all applicants in a timely manner.
Prepare employees’ Appointment Letters & Employment Agreements / Contracts.
Conduct and arrange the orientation, joining report and other procedures for the new employee.
Arrange the clearance, exit interview and final settlement of resigned employee.
Manage internal and external training for staff as and when necessary.
Handle the application and renewal of health insurance as well as the medical reimbursement of all employees.
Arrange the employee performances appraisal report and issuing disciplinary/warning notices.
Issue the memorandum and implement new company policies.
Make different type of letters; Appreciation, Employment/Salary Certificate, Confirmation, etc.
Prepare payroll and monthly attendance report using IDS system and Attendance Register System.
Decorate and post all the necessary information, news and events, and memorandum in the bulletin boards.
Handle and monitor the Staff Accommodation.
Conduct staff birthday party, staff outing and employee recognition activities like service honors/outstanding employees and 'Champion of the Month’ awards.
Perform general clerical duties like photocopying, scanning, faxing, mailing and filing of documents.

Answer phone calls and transfer to the proper staff member.
Meet and greet clients, visitors and schedule appointments.
Arrange meetings and provide hospitality.
Recruit staff, review applicant’s Curriculum Vitae

Collect requirements of newly hired staff for Visa processing.
Handle the application of health insurance of each staff.
Keep/Monitor employee files and records.
Create and update database of client’s information.
Prepare and send correspondence.
Perform general clerical duties like photocopying, faxing, mailing and filing of documents.
Writing and preparing reports, documents, and spreadsheet.
Make research and modify company’s library and references.
Act as petty cash custodian, prepare monthly report.
Do product price inquiry, and purchase of office furniture and supplies.
Collect and maintain furniture, appliances and computer inventory.
Organize and run the office.