Executive Assistant
Nasser Bin Khaled
Total years of experience :17 years, 7 Months
Arranged meetings and conferences, scheduled interviews and appointments and performed other duties related to maintaining one or more individuals’ schedules.
Established, maintained, processed and update files, records, agreement and/ or other documents.
Prepare all type of employee letters and internal memos
Manage and maintain employee leave request and balances.
Handle hotel and ticket booking
Validate and review the HR related invoices such as medical. Life insurance and booking along with executing the LPO for settlement for approvals.
Monitor the unconfirmed employee list along with promoting alerting the status.
Monitor attendance, sick leaves in cooperation to the payroll.
Handle the recruitment process.
Administering the medical and life insurance claims.
Provide guidance and assistant to the employees in regards to the company policies and procedures.
Ensure that all the employee renewals are related and updated such as RP’s medical insurance, certification and all others.
Liased with other departments on basic administrative and/or operational matters.
Sorted screened and distributed incoming and outgoing mail, drafted or prepared responses to routine inquires, prepared photocopies and facsimiles, and operated a variety of office equipments.
Provide highly confidential support and complex administrative assistance to the COO.
Open & screen mails, mark important part of instructions, organize mail according to priorities, maintain control correspondence flow through COO office, ensure that report deadlines are met and all information is completely distributed.
Transcribes, composes and types a variety of confidential & non-confidential correspondence such as letters, Memos and reports.
Maintain schedules of meetings & important transactions to the GM and Head of Operations.
Deal and coordinates with overseas candidates for Managerial positions & ensure that flight bookings & hotel accommodation is well arrange.
Take dictations and composing correspondence from verbal instructions of the COO to liaise between management levels within the division, organization, dealers as well as with the principal company outside the country.
Responsible in hotel bookings & reservations & flight confirmations for the COO’s business trips.
Provide personal assistance to the COO for his personal matters and dealings. (personal trips, etc)
Provide assistance for some General Managers under the COO-Auto Division.
Attends to COO’s daily calendar, itinerary & schedule.
Performs duties that maybe assigned from time to time.