Secretary / Receptionist
Al Futtaim Carillion
Total years of experience :22 years, 11 Months
• Prepares and submit Weekly Management Report/ Client Weekly and Monthly Report
• Support QA/QC and Document on the creation of Work Inspection Register through Primavera Contract Management (PCM)
• Responsible for handling front office reception and administration duties including handling company inquiries and communication
• Manages administration support functions
• Oversee campaign/ sales of brand
• Facilitate yearly buying trip to China and Hong Kong
• Monitor brand growth share of business (SOB)
• Approve and review product development for product launches
• Execute brand monthly campaign and planning
• Oversee sales growth and brand achievement
• Coordinate and monitor stock movement inventory
• Point person for buying of merchandising, accessories, footwear products
• Facilitate yearly buying trip to China and Hong Kong
• Assist in product development of products to launch
• Create system flow for the creation of Purchase Order / Purchase Requisition
• Coordinates with internal and external clients
• Monitors production and sampling of confirmed items to launch
• Point person for local and international buying of apparel/accessories group
• Manages all administration and support functions for the Po Family namely
the Chairman, Vice Chairman, President and CEO, Vice President and COO
• Assist in the application and archiving of all Trademark/Patent Application and Declaration of actual use for different Business Unit
• Provides excellent service support for internal staff and visitors
• To develop and maintain structures for inter team communications within company.
• To monitor tasks delegated and to ensure that completed work is achieved to agreed deadlines;
• File and retrieve corporate documents, records, and reports.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, and maintaining records management systems.
• Performs other similar or related duties as and when assigned
• Directly reports to the General Manager of the company
• Coordinates communication of all customer-related issues to the group
• Prepares Local Purchase Order Request for clients / suppliers
• Relates incoming Local Purchase Order of clients to store in-charge
• Update Sales Invoice filling and all other related documents of the Company
• Handles General Manager’s calendar, diary, appointments and coordinates travel arrangements
• Maintains hard copy and electronic filing system
• Performs general clerical duties but not limited to typing, photocopying, faxing, mailing and filing
• Provides excellent service support for internal staff and visitors
• Performs other similar or related duties as and when assigned
• Performs Executive Assistance Support to the President/COO and RL Team
• Attends to RL HO and Branch Administration requirements
• Liaises with Company departments on RL support requirements: Finance, Purchasing DC, HR
• Organizes and coordinate meetings, conferences and travel arrangements
• Implements and maintain office system
• Maintains schedules and calendars
• Arranges and confirm appointments
• Organizes internal and external event
• Handles incoming mail and other materials
• Liaises with internal and external contacts
• Reports to the Vice President of Engineering Division
• Liaises with Company departments on support requirements
• Coordinates meeting schedules and travel arrangements
• Responsible for coordination of requirements and other concerns to assigned Department
• Assist in handling internal and external events of the team
• Directly reports to the President and General Manager
• Prepares notices, agenda & report for the monthly management meeting scheduled
• Attends and perform other duties assigned by the President and General Manager from time to time