Technical Assistant
Qatargas Operating Company Limited
مجموع سنوات الخبرة :15 years, 1 أشهر
Technical Assistant supporting the Operations Expansion and Start-up Department specifically Commissioning and Start-Up Division in carrying out administrative work.
• Supported commissioning team comprises of 1 commissioning manager and 160+ team members (head of operations/coordinators/supervisors/operators) by providing them administrative support on a day to day basis by organizing meetings, tracks and monitors leadership action items as per required;
• Assisted operators with their HR requests (claims/Overtime application/process/leaves/inquiries), follow-ups, clarifications (acts as a focal person);
• Coordinated with other department as per commissioning requirement; organized trainings which includes sending of invites, arranging of meeting rooms, catering and training materials;
• Maintained database of all incoming & outgoing documents specially documents for the commissioning section;
• Ordered and issued PPE on yearly basis; ordered and issued supplies and materials for office and plant use; keep track of all PPE issuance, materials requested and dispensed, office equipment that were requested and issued to commissioning;
• And performed other duties assigned from time to time.
assisting the Financial Compliance Department specifically Compliance and
Procedure Section in carrying out administrative work:
• Prepared training materials for the mandatory monthly training conducted by the financial compliance
department
• Processed nominations and invited selected personnel for the mandatory training conducted by the
compliance department.
• Administered pre and post training requirements (i.e training assessments and evaluations).
• Organized incoming invoices in SAP.
• Ordered and dispensed supplies and materials for the department.
• Booked conferences and meeting rooms for the compliance department and its sections.
• Performed other duties assigned by the
Secretary assisting the Construction Manager/s as well as the Construction Department in carrying out administrative work.
• Prepared letters and other correspondence as directed by the Construction Manager/s and other construction department Section Managers.
• Consolidated site daily report for daily submission to the consultant.
• Arranged conferences and meetings for the weekly construction meeting.
• Composed and distributed meeting notes, routine correspondence, and reports.
• Handled visitors and callers with their inquiries and direct them to the appropriate persons according to their needs.
• Maintained scheduling and event calendars.
• Scheduled and confirmed appointments for clients, customers or supervisors.
• Set up and maintain paper filing systems for records, correspondence, and other material.
• Conducted searches to find needed information, using such sources as the Internet.
• Answered telephones and give information to callers, take messages or transfer calls to appropriate individuals.
• Ordered and dispensed supplies and performed other duties assigned by the Construction Manager/s.
Secretary/Computer Operator III assisting in carrying out administrative work in relation to the function of the Project Evaluation Unit and perform the following tasks and functions:
• Carried out administrative requirements of seminars, workshops, conference and training for the DAR, partner implementing agencies and LGU related staff and partner stakeholders in subproject preparation, development and evaluation.
• Maintained administrative inputs in relation to the requirements of the project Evaluation Unit and Subproject Approval Secretariat particularly in the approval process of all subcomponent investments funded by the Project.
• Attended & served as secretariat to the meetings, conferences, workshops conducted by the Project Evaluation Unit.
• Took charge of the travel requests, liquidation, requests for reimbursements and all other administrative matters of the unit.
• Provided systematic filling of records, official documents, reports and other materials for the unit.
• Performed other duties assigned from time to time.
Administrative Assistant/Clerk II basically acts as the assistant to the Chief Administrative Officer of the project.
• Assisted in evaluating, reviewing, screening of communications/transactions and other correspondence and relaying to proper authorities.
• Maintained filing system of records and other materials for the project.
• Prepared staff DTRs/CSC form 48 on a monthly basis.
• Prepared RIVs for acquisition of supplies and materials for stock purposes.
Curriculum Vitae of Michelle C. Sayson Page 3 of 3
• Received visitors and callers and makes appropriate referral thereof.
• Performed other duties as may be assigned by the Chief Admin Officer.
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