HR Officer
Abu Dhabi University Knowledge Group
Total years of experience :9 years, 9 Months
• Maintaining HR Information System and ensuring the employment records are properly maintained in the system
• Maintaining accurate records of accrued vacation, airfare, Housing, Education, Medical and other benefits of employees in HR system
• Day to day support to management and staff by providing advice, guidance and interpretation of HR policies and procedures
• Serves as a point of contact for employees with payroll, benefits, policies, leaves and other day to day queries
• Administering the process for probation completions, contract renewals, resignations and terminations;
• Assisting managers in preparing Job descriptions
• Preparing confirmation letters for employees when completing the probation period satisfactorily
• Preparing Memos for increments, promotions, warnings & terminations
• Administer employee benefits, insurance and welfare plans
• Support the department in administrative functions relevant to performance reviews, training and development etc.
• Arranging medical insurance cards & staff ID cards
• Preparing monthly payroll for the group and ensuring that transactions are delivered within the deadline and in accordance with regulations, policies and procedures
• Reviewing payroll reports for accuracy and makes adjustments as necessary
• Preparing a variety of scheduled and ad hoc reports for analysis
• Preparing monthly reports on payroll with department wise reports.
• Participates in the development and implementation of compensation and benefits related policies and procedures and departments yearly budgeting.
• Preparing end of service benefits and coordinates other exit processes for departing employees
• Provides support to management on staff performance appraisals
• Also supporting in Recruitment - short listing &Arranging interviews as and when required
• Arrange travel and hotel reservations for new recruits and departing employees
* Active involvement in HR Information System (ERP- Peoplesoft) implementation. Actively involved in each phase of development and testing process and ensured g the system is as per the requirement of HR.
• To assist General Manager in highly visible support role including administrative/program support and front office supervision.
• Handle sensitive confidential matters, including disciplinary proceedings and privileged communication records/files
• Carryout all duties with high rate of accuracy & speed
• Handle all incoming mail, faxes, e-mails & other miscellaneous letters, circulate to all the concerned and reply wherever permits.
• Arrange and schedule appointments, meetings.
• Arrange travel and hotel reservations
• Oversee employees’ personal files & statutory requirements/documentation
• Prepare Job offer letters, Increment memos
• Administering the expiry of employees residence visa/heath card/work permit & timely renewal
• HR Administration including recruitment, shortlisting & travel arrangements of new employees.
• Prepare monthly performance reports, HR & Admin. report,