Administrative Accounting Assistant
Ramco trading &contracting
Total years of experience :26 years, 6 Months
- Providing general administrative support such as composing regular correspondance to suppliers and sites engineers - Assisting with Accounting procedures and handling payments, among other minor accounting tasks. - Responsible for all receiving invoices and ensures if are properly approved and documented prior to payment in.accordance with management grant of purchasing/approval authorities - Administrative duties including phones, scheduling, filing, scanning and assisting team on various projects - Coordinate with the vendor and when invoices has issues or requires corrections . - Communicated with the procurement Sites and resolve the problems of invoices when needed - Respond to the e-mail inquiries from the site. - Review and process supplier invoices in ERP system through data entry or upload, - Resolving the problems invoices if has problems and checked it if needed a credit note . - Assisting in processing and recording vendor invoices in accounts payable system - Assist with the preparation of financial statements. - Follow up on company payments and receivables. - Support accounting in the preparation of delivery orders and tracking material returns. - Preparing and editing letters, reports, memos, and emails - Logging documents into a database
- Maintaining and filing Documents in accordance with established systems
- Experience in the use of databases and electronic file management software(Dolphin)
- Administrative work using Excel (proposals)
- Answer phones when necessary to identify and prioritize urgent requests from internal and external departments
- Providing general support for accounting manager
- Contact employees when needed to obtain information for billing and declined cc's
- Handling incoming and outgoing mails
- Pre screening all e-mails, calls and correspondence and telex letters, composed the letter and responded to letters enquiries.
- Liaising with suppliers and banks and other staff .
- Provided a full range of administrative and secretarial support to the General Manager
- Managed the office with all administrative Support
- Prepared the debit note (avis) to the banks for advising them about the arrival ship
- Complexed diary management via outlook.
- Handled the Accounts payable (the Manifest of Goods, delivery note, payment Vouchers, Receipt Vouchers
- Handled all office and facilities related matters .and taken the responsibilities of the office
-Provided effective secretarial and administrative function to the management office including diary management .
- Ensured effective and efficient documentation, filing and database management
- Follow up receipt of all necessary original shipping documents and send a copy for the clearing agent after checking them.
- Informed customers about the arrival status of the ordered goods
- Filing of documents, both electronically and in hard copy
- General administration as required
- Organized files and office documents.
From 01-05-1997 To 30-11-97 : Dept Underwriting (Auto) :
- Issued insurance policies to the software
- Ensured appropriate administrative support as per department administrative requirements
- Managed and maintain the departmental filing system and maintain hard and soft copies of all official
Documentation in a proper manner
- Provided diary management for the chief dept
- Liaised with the Accounting Dept
- Liaised with document control team to ensure incoming and outgoing documents are logged, recorded and filed appropriately
- Provided research and clerical support to underwriters who determine whether clients qualify for insurance policies.
From 01-12-1997 To 01-05-98 : Dept Reinsurance :
Assistant to the Chief Dept of Underwriting : Edited correspondance letters, fax, general accounting transactions( Payment Vouchers, Receipt Vouchers, schedule policies).
From 02-05-1998 To 31-10-98 :Dept Sinistres (Auto) /or Claims Dept
- Assisted in preparation of reports or analysis where necessary. Ensure compliance with all legal, regulatory and policy requirements internally and externally.
- Edited the Arabic letters and prepared the declaration of accidents ..
- Handled the transaction claims into the computer system and then filing the paper copy of experts as needed,
- Managed correspondence, take phone calls, do paperwork, and type documents
- Communicated regularly with clients, When there are claims they may help process those insurance claims and provide information to the relevant parties. They invoice customers
for their insurance.
- Maintain client files and store documents.
- Handled phone calls and walk-ins from clients, processing customer service requests, building and maintaining the commission database.
- General administration as required in preparation of reports or analysis where necessary. Ensure compliance with all legal, regulatory and policy requirements internally and externally.
- Claims processing on receiving proper and complete documentations and reports in case a loss adjuster is involved.
- Ensured a claim adjuster and the claimants have followed the proper guidelines for filing Claims
- Answered clients' billing or claims questions and created and new claim record
1992 – 1995 : Diploma in BT3 in Programming and Commercial Sciences at C.I.T Dora Lebanon (With Distinction) 1991 : Certificate for 2 session in English at American Language Center
