Senior Supply Chain Officer
Consolidated Contractors Int'l Company
Total years of experience :10 years, 6 Months
--- Planning and Operation
• Procure all goods, services and works in a cost-effective and transparent manner in line with CCIC regulations and policies.
• Liaise with suppliers to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
• Ensure that all order requests, purchase orders, RFQs are tracked from point of planning and request through to final receipt.
• Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Assist with the preparation of contracts and amendments of contracts when needed.
• Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
• Maintain a database on all procurement activities.
• Ensure all standard reports are completely in a timely manner with 100% correct data entry. Analyze for gaps and trends.
• Provide procurement planning support to the requisitioner and warehouse staff as required.
• Provide data to monitor and evaluate the overall procurement performance in support of the programs.
• Coordinate transportation of goods, ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects.
• Constantly search the market for new suppliers that may provide better service or value for money.
• Maintain and update suppliers list using the Supplier Profile and Registration Form.
• Facilitate the supplier pre-qualification process.
• Initiate strategic sourcing for frequently purchased items to ensure framework agreements with the suppliers and service providers are in place.
• Ensure procurement files are accurate and records are in compliance to CCIC procurement policies, filing system is properly established, all soft copies and hard copies of procurement files are accessible and manageable by auditors.
• Supervise procurement team members, provide support and training, promote a friendly and professional working environment, and ensure staff development and learning environment.
• Prepare and submit payments of suppliers to finance in a timely manner.
• Ensure the non-winning suppliers receive notification about the status of their bids.
• Provide procurement support to sub-offices.
--- Organization, administration and personnel management
• Overall responsibility for the management of the procurement team in area of operations
• Ensure that all suppliers and procurement staff are aware of the procedures to whistle-blow for corruption and other breaches of the Code of Conduct.
• Ensure that all suspicions and allegations of corruption are reported to the Head of Office immediately,
• Ensure that a training and professional development plan is developed for all staff in the procurement team.
--- Accountability
• Responsible to ensure that all procurement is conducted in accordance with the CCIC Operations Handbook
• Responsible to ensure that recommendations for improvements (ex. from audits, Head of Office, etc..) are implemented in a timely
Responsibilities
• Visiting vulnerable residents of all Palestinian camps in Lebanon to take all details and information (from them), on what “Tool Kit” needed to enhance their life standard and bring better income.
• Studying all applicable cases that meet the organization’s criteria and submit them to committee of selection for approval.
• Managing timely completion of Order-to-cash cycle process (Sourcing, Order Placements, Order fulfillment, Delivery arrangement and payment collection) that commensurate with budget and prices.
• Organize and plan the next deliveries and distribution plans and anticipate needs and challenges
• Maintain clean order book by reviewing aged back-Orders, cancellations, deliveries and update the Order status to the concerned.
• Independently handling the sourcing of general items and components.
• Monitoring and managing procurement database, data analysis, auditing data, creating software utilities and programs.
• Follow up with suppliers all issued purchase orders on daily basis depending on maturity of order.
• To compile, check and clean all procurement related archives.
• To capitalize on the supply work done through markets studies, editing of catalogs, and other tools if necessary.
• Monitor the quality of products at the time of reception to control quality and quantity of the purchased items according to the requester’s specifications.
• Regularly visit supplier’s warehouse to monitor the quality of products during storage.
• Make sure the “Tool kits” are maintained and maintenance intervals and procedures are respected.
• To ensure the use and follow up of Fuel cards and logbooks.
• To participate in the fuel consumption and mileage data monitoring and consolidation.
• To participate in the follow-up of the use of vehicles, damages and issues report.
• To look after all material or furniture on the base, carry out minor maintenance and repair work as well as improvements to the premises.
• To centralize all the reports linked to the logistics domain and share them with all parties concerned in timely fashion.
• Give daily report to the direct manager about the progress of the logistics activities progress.
• To archive and centralize logistics files related to procurement, fleet, premises, and assets
• Fill the monthly stock report by auditing and coding all durable equipment in the office.
• Organize and supervise cleaning (and regular disinfection if necessary) of storage spaces.
• Introduce protection against insects and pests and apply treatment upon the first sign of infection.
• To follow up all contractual aspects of all premises and payments.
-I had a scholarship for two years to study in Tunisia upon completion of my high school.
